Office Manager Assistant
Maggie Medical Ltd.
Total years of experience :19 years, 4 Months
- Handling e-mails, fax and correspondences both internally and with 3rd parties
- Follow up with suppliers
- Translating letters from Arabic to English and vice-versa.
- Responsible for logistics and coordination with freight forwarders for parcels arriving and shipped.
- Responsible for medical insurance service follow up for employees
- Sourcing and evaluating training providers for employee training activities
- Registering of conferences, training, events for GM and employees.
- Filing and archiving all companies’ documents plus all secretarial duties.
- Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries
- Maintain projects/tasks by assigning tasks to clerical staff and following up on results.
- Producing corporate word / PPT templates for further use of employees in different departments
- Communicate with international agents
- Attending meetings with GM and writing Minutes of Meeting & follow up on Tasks Distributed
- Coordinate with finance and HR teams in preparation of financial reports and statements.
- Administer payroll activities as well as oversee vendor payments
- Maintain all financial records and files as per the company policies.
- Assist in setting and managing budgets.
- Identify and resolve invoicing issues, accounting discrepancies.
- Manage all bill payments and customer invoicing as per the deadlines
- Keeping track of insurance policies and all financial documents
- Preparing monthly, weekly and yearly reports in details, which include, all the work already done in the center including 6 branches all over Cairo, revenues earned, expenses occurred, production performance - with the financial and technical analysis and comparing.
- All secretarial and administrative affairs.
- Follow-up of all projects and meetings.