CEO Office Manager
Speed Ahmed Hassan
Total years of experience :22 years, 8 Months
- Handling Logistics of meetings; travel and events
- Interviewing managerial candidates on the phone
- Responsible of telecommunication with Vodafone; Mobinil and Etisalat
- Preparing sales reports on daily basis
- Handling Admin issues related to GM & CEO
Instructor of International Business Driving License (IBDL)
- Facilitating and providing support to the site team
- Managing the project planning
- Follow up and control the planning if plan in line with performance
- Reporting to the project management
- Handling financial offers with sub contractors
- Handling contracting procedures with sub contractors
- Handling logistical documentation and organizing shipment (on site - external logistics)
- On site equipment arrangement(Cranes-forklift-transportation)
- Supervising warehousing documents and monitoring procedures and responsibilities
- Supporting departments in reporting and communicating with agents and manufactures
- Developing job descriptions, policies & procedures
Handeled general administrative duties of the Center for Special Studies and Programs (CSSP) including:
- Scheduling all center’s meetings (staff meetings, team meetings, preparatory and group meetings for events) to cover all center’s activities and events with efficient follow-up of task assigned
- Preparing meeting minutes and distributing them to staff members
- Keeping track of the center’s different activities and following-up with different correspondences according to the priorities
- Handing all materials/hand-outs to center’s staff
- Handling all travel arrangements of the center’s director (Visa applications, flight and transportation reservations, hotel reservation)
- Preparing travel files including all the travel planning and trip’s program
- Finalizing and following-up on administrative requirements for the conferences and assisting in organizing VIP visits
- Following-up on inquiries and administrative work with other departments (Public Relations, Travel Section, IT Department, Visit Department, … etc.)
- Giving assistance and general guidance to new staff in regarding BA regulations and administrative requirements
Specialist in Resource Development Unit
Effective administration and implementation of approved project through compiling timely periodic financial reports / updates on a regular basis;
Administrative support of Head of Unit by the assistance in submitting project proposals to international / national donors;
Ensuring effective administration and implementation of BA projects focusing on achievemnt of the following:
- In collaboration with the RDU team, assisting in ensuring full compliance of project implementation on financial recording and reporting system and follow-up on audit recomendations;
- Maintain all project files with relevant reference documents;
- Developing and editing funding proposals for submission to Partners after consultation with concerned BA departments;
- Coordinating and preparing donor technical and financial reports as required;
- Co meeting with donors / sponsors to discuss potential collaborations;
- Analyzing and organizing office operations and procedures such as information management and filing systems;
- Maintaining all files with the relevant reference documents;
Actively working towards continuing personal learning, acting on learning plan and applying newly acquired skills.
Perform a variety of tasks related to fund raising and implementation of projects.
Responsible for the incoming and outgoing e-mails as to find the suitable reply to our abroad customers from suppliers and buyers
Searching in our database for Suppliers for the needed items and goods by our customers
Reporting directly to the President of the company and discussing outstanding issues
Responsible for preparing all documents set for exporting Herbs, Spices & Agricultural crops from Egypt to several countries in the European Union and other Arab countries
Responsible for reserving the containers on various shipping lines
Responsible for shipping goods & samples of the goods via different Delivery couriers & airlines
Reporting directly to General Manger
Responsible for preparing invoices & follow-up customers service
Arranging travel packages for clients
Making air, rail, car and hotel reservations
Ticketing airline and train reservations
Consulting clients about best travel times and destinations
Computerizing entire filing system
Processing incoming fax and telephone orders
Reporting directly to regional manager
June 5, 2001 - July 7, 2001 - Unilever Mashreq
Secretary Assistant
Organizing files and acceded in information through on-line systems
In charge of arranging and running staff project briefing meeting
Computerizing entire filing system
Processing incoming fax and telephone orders
Reporting directly to regional manager
December 25, 2000 - February 2, 2001 - Harty Tours - Lufthansa City Center
Tour Operator
Responsible for preparing invoices and follow-up customers service
Arranging travel packages for clients
Making air, rail, car and hotel reservations
Consulting clients about best travel times and destinations
Computerizing entire filing system
Processing incoming fax and telephone orders
Reporting directly to regional manager
June 5, 2000 - August 28, 2000 - Trust Freight International Limited
Executive Assistant - Export Department
Handling with finance Dept. and submitting monthly expense reports
Handling with public relations and international business development
Translating contracts and other legal documents
Computerizing entire filing system
Processing incoming fax and telephone orders
Operation and documentation
Reporting directly to regional manager
December 12, 1999 - January 21, 2000 - International Company for Food Industries
Secretary Assistant
Responsible for preparing invoices and follow-up customers service
In charge of arranging and running staff project briefing meetings
Computerizing entire filing system
Processing incoming fax and telephone orders
Reporting directly to regional manager
