SECRETARY
TRI CONSTRUCT WLL
Total des années d'expérience :7 years, 5 Mois
- Provide administrative & clerical support and assistance to the General Manager, Administration Manager, Finance Manager & other departments.
- Perform clerical and administrative tasks including drafting letters, memos, circulars, reports, and other documents for the company.
- Responsible for managing project documentation. This includes organizing and filing project-related documents, plans, permits and other paperworks, ensuring they are easily accessible to the project team.
- Photocopy, fax and scan and file documents as required.
- Assist with general office tasks, such as scheduling meetings, managing calendars, and making travel arrangements.
- Maintaining and organizing records, files, and databases, both physical and digital which involves sensitive information and requires confidentiality.
- Assist in financial tasks such as processing invoices, tracking site expenses, and assisting with HR/payroll activities as needed.
- Answers telephone system for the purpose of transferring calls, responding to inquiries, and/or taking messages and emails. Directs messages to the appropriate team members.
- Responsible for ensuring the availability of office supplies and oversees basic office maintenance such as managing office equipment and scheduling repairs.
- Professionally greeting and assisting guests, suppliers, or employees with inquiries and coordinating them to the proper department.
- Ensuring efficient and effective administrative information and assistance. Assist employees and managers with other general administrative requests.
Prepare responses to correspondence containing routine inquiries for tenders and quotations.
• Coordinate the tender process within the tender team, set deadlines and responsibilities
• Communicate with international clients on the tender process
• Administer orders with special instructions and documentation requirements
• Ensure that all queries are dealt with in a timely manner.
• Prepares Material Submittal, Technical Specification and Data Sheets needed for the clients.
• Coordinates and assist the Sales Team, Projects and Sales Manager with any required documents.
• Assist in the preparation of regular status reports on tendering and evaluation activities
• Open, sort, and distribute incoming correspondence, including faxes and email.
•Communicate verbally and in writing to answer inquiries and provide information.
• Performs other related duties as requested by supervisor or manager.
• Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
• Managed and completed paperwork and overall office administration operations.
• Performed market analysis, assessing opportunities and collecting competitor intelligence.
• Drafted agendas, recorded minutes and created meeting documents.
• Conducted thorough research using diverse resources to assist professional staff with routine and special project tasks.
• Prepared and monitored project timetable and weekly status updates of each residential projects (horizontal and vertical).
• Assisted in preparing monthly management reports and ensuring targets are achieved.
• Assisted and prepared financial projections, promos and incentives, price list, payment schemes, pricing/re-opening of cancelled lots and new projects.
• Prepared minutes of the meeting during weekly and various coordination meetings with other departments, consultants or third parties.
• Coordinated in the preparation of marketing materials.
• Provided assistance to the needed requirements of various sales team or other departments.
• Created and updated physical records and digital files to maintain current, accurate and compliant documentation.
• Tracked and analyzed reports to determine where improvements in business could be made.
• Performed various administrative functions, including filing paperwork, delivering mail, sorting mail, office cleaning and bookkeeping.
• Conducted site assessments to verify plan accuracy and feasibility of proposed developments.
• Conducted and gathered data for market research / competitive scan / comparative studies / survey / policies and regulations to ensure project feasibility.
• Assisted managers and executives in all aspects of business operations.
• Assisted with capturing and analyzing social media metrics.
• Stayed updated with latest marketing concepts and techniques.
• Created unique and engaging content for range of social media platforms including FaceBook and Instagram.
• Assisted in designing and presenting social media campaign ideas.
• Helped with planning and hosting of marketing events.
• Collaborated with team members to help expand marketing channels.
• Performed market analysis and researched latest trends.
• Increased brand recognition in target audience through creative promotions and marketing campaigns.
• Contributed to mock-ups, email campaigns and social media content.
• Assisted with daily administrative duties.
• Graduated with Dean's Honor Roll Award • Dean's List 2015 - 2016 First Semester - GPA 1.30 • Dean's List 2015 - 2016 Second Semester - GPA 1.15 • Dean's List 2012 - 2013 First Semester - GPA 1.64 • Member of Junior Bedan Marketing Association
• Fourth Year Level Alumni Representative • Elected Classroom President 2009 - 2012 • Youth National Head (YFC - CFC Qatar) 2010 - 2012