Procurement Office - Commercial Department
Romeo Interiors LLC
Total years of experience :12 years, 4 Months
o Develop & Maintain Supplier's Master List
o Supports both Procurement & Commercial Department regards to price update and/or new material price requisition.
o Established Material Price Request (MPR) for proper coordination with the two different department.
o Provide summary to Purchasing Manager for approval of MPR, prior to submission to Commercial/Estimation Department.
o Assisting the Commercial Team in lieu to proper supplier/agent/distributor and the likes.
o Process purchase requisitions / orders within purchasing authority.
o Invite, assess, and award/recommend supplier tenders, bids, quotations, and proposals.
o Establish and negotiate contract terms and conditions, and maintain supplier relationships.
o Prepare and maintain purchasing records, reports and price lists.
o Maintain suppliers record (Catalogues, Magazines, Company Profiles, etc.).
o Work with internal and external stakeholders to determine procurement needs, quality, and delivery requirements.
o Responsible for maintaining a record of all outstanding purchase orders with external vendors.
o Coordinates imports and exports.
o Monitors the status of incoming local and international supplies.
o Develop and maintain constructive and cooperative working relationships with colleagues and management.
o Monitors the status of incoming international supplies and status monitoring.
o Maintain confidentiality of company information.
Administrative Duty;
o Making business letter(s) to Suppliers/Customers/Business related enquiries.
o Coordinate all activities related to the Document Control procedure, including Techno-Commercial Invoice and relevant documents.
o Maintain the documents and relevant files in the Document Control office under safe custody without any damage or deterioration with easy traceability.
To Customer/Client;
o Providing a welcoming assistance to Clients on their enquiries/PO's or businesses.
o Provide an e-mail/Direct support to Client Enquiries/Orders/Purchases.
o Follow established guidelines and procedures for field and branch purchases and establish preferred supplier list as required.
o Making Sales Quotations, Invoices (Commercial/ Technical), Delivery note & Packing List.
o Coordinate movement of all purchased materials from suppliers to the plants and address any supply/supplier issues.
o Providing necessary documents such as; Performa Invoice, Commercial Invoice, Technical Offer, Delivery Note, Packing List, supporting certificates or technical datasheets
(if requested)
o Expedite the Ordered Items according to timeline given by the client.
o Providing an after sales support the client.
To Purchasing Manager;
o Support the Purchasing Manager on operational projects as needed.
o Provide a production or sales report on weekly/monthly.
o Clerical work for Director of Purchasing when needed.
o Generate finalized budget for the Expediting Items.
To Company;
o Doing Petty Cash
o Handling cheques/ Cash payments for Suppliers.
o Proceeding to Chamber Of Commerce for the certain documents (COO).
o Having transactions with the Company's Bank for; encashment, withdrawal, depositing & wire transfer.
o Handling the operational budget for the company (WPS, BILLS, STATIONARY ITEMS/MISCELLANOUS).
o Provide sound advice to potential buyers.
o Present real estate properties in the best light to promote sales and offer financing advice based on each client's needs.
o Doing paper works inside the office preparing sales kit, computation table, prices, and contracts.
o Sending e-mail to prospect client, giving them presentation and sample computations.
o Doing outbound call to possible client.
o Coordinating with the Assistant Manager and Manager for working day experiences and activities.
o Prepares reports by collecting, analyzing, and summarizing information.
o Maintains quality service by establishing and enforcing organization standards.
o Maintaining records, filing systems and computer files.
o Photocopying documents
o Sorting and opening post.
o Charting the activities that were given for the day.
o Maintaining neat and well-document files.
o Answering general queries by telephone.
o Writing and dispatching routine or straightforward letters.
o Coordinating with the Admin Head regarding the planning and organizing as necessary.
o Calling potential clients from the United States.
o Offering/Selling medical products to suitable client.
o Follow-up client orders.
o Getting their basic information for delivery of the products.
o Saving the files and documents of the client in the computer.
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