Executive Assistant To CEO
Batco
مجموع سنوات الخبرة :32 years, 7 أشهر
Managed daily operation of the office
∙ Reviewed and approved supply requisitions
∙ Maintained local/international correspondence with corporate associates
∙ Performed accounting activities for expenses and cash flow for company
∙ Assisted Chief Executive Officer with all executive meetings, negotiations and business developments.
∙ Handled and Supervised office staff (Attendance, Vacation, Salaries, Visas...)
∙ Maintained office records
∙ Maintained office equipment’s
Events Management
Develops and plans the events strategy and its
implementation in line with the marketing
strategy.
Tracks and manages budget for the events and
sponsorship ( including media and advertising)
Establishes cost saving initiatives with
vendors/preferred suppliers to improve
operational value.
Manages road shows, exhibitions, charity events,
sponsored events and lifestyle events
Establishes, evaluates and documents all department KPI levels to ensure highest level of
action at all times.
Ensures all Event operational requirements are
adhered to and align with JGE Health/Safety, FM
and management guidelines.
Liaises with Procurement and Legal to ensure all
contractual documentation and procedures are
adhered to.
Liaises and negotiates with expos, suppliers and
event companies
Anticipates issues, prioritizes and plans tasks to
ensure that activities / projects are delivered on
time and within budgets.
Provide support to sales staff at exhibitions and
sales events Management of the annual PR plan
in consultation with the PR agency including
Manage all public relations activities on a day-to-
day basis according to the agreed plan
Dealing with both corporate and project specific
PR
Organising press events, conducting media &
industry specific site tours
Following up with agency for media coverage
reports
Regular evaluation reports of PR results from
relevant campaigns
Adhoc requests for information and images
Organising internal staff interviews with media
Reporting on monthly basis
Branding ( Management of advertising materials)
Co-ordinate with advertising agencies on designs / artworks.
Manage and co-ordinate graphics design and installation on all onsite hoardings
Co-ordinate and manage the branding of various internal and external signage / advertising panels
Finalize the design and liaise with the advertising agency.
Manage the procurement process with regards to quotes and coordinate approvals with various suppliers.
Raise purchase request based on final negotiations with the suppliers.
Management of delivery, storage and implementation of all marketing materials ( includes sales models)
Administration
Work closely with IT on enhancing JGE Website features and content updates
Management of all marketing administration (print and online) and ensures all files are updated
Delivers required reports within allocated time
Delivers PPT presentations as required brief
Ensures all the required documentation is submit to JGE Procurement and filed for marketing reference
Ensures all set KPI’s for agencies are met and send updated monthly report to the head of marketing
Work closely with social media team to ensure all set KPI’s (content and engagement) are met. When needed management of all JGE social media platforms.
Managed daily operation of the office
Reviewed and approved supply requisitions
Maintained local/international correspondence
with corporate associates
Performed accounting activities for expenses
and cash flow for company
Assisted Chief Executive Officer and Executive
Deputy Chairman with all executive meetings,
negotiations and business developments.
Handled and Supervised office staff (Attendance,
Vacation, Salaries, Visas...)
Assisted Asset Managers with buying new
buildings and finalising the cutoff calculation.
Maintained office records
Maintained office equipment’s
• Managed the daily activities of the CEO’s office
performing all secretarial and administrative
duties, including
• Typing, translation, retrieving information, filing
and maintaining local and international
correspondence.
• Managed the CEO’s complex diary
• Handled all aspects of the CEO’s travel
arrangements
• Analysed customers inquiries and advises
efficient channels for solutions
• Provided Customer satisfaction for inquiries
reaching CEO’s office
• Prepared confidential reports for the CEO and
the Chairman
• Provided support to the Chairman when based
in Nakheel office.
• Arranged and coordinated Nakheel Board
meetings
• Maintained the CAPEX / other proposals in the
system and ensures to route them through for
CEO’s approval
• Arranged and co-ordinates Nakheel Board
meetings
• Coordinated and prepared documents for Dubai
World Board meetings.
• Attended Management meeting and follow up
on decisions.
• Liaised with the Dubai Urban Planning
Committee.
• Coordinated with Governmental entities and
other Major Companies in Dubai
• (Executive office, DTCM, DEWA, RTA…)
• Organized full itineraries for visiting dignitaries
including visitors for potential upcoming projects
• accommodations, visas, promotional activities,
receptions and presentations
• Ensured confidentiality of documents and
decisions
• Coached and mentors all Executive Secretaries
and Personal assistants to ensure professional
communication,
• proper communication channels and a superior
teamwork spirit.
• Managed the daily activities of the Executive
Director’s office
• Assisted the Chairman with his meetings and
correspondence when in our office
• Maintained local/international correspondence
• Meeting with customers
• Handled General Administration of the office
• Selling Properties
-Communicated with international resellers
-Monitored orders and delivering from origin to destination
-Prepared quotations for new and old accounts for different products
-Produced sales reports on monthly and quarterly basis
- Managed daily operation
-Initated letter of credit for drop shipments
-Corresponded with overseas buyers/suppliers
-Finalized billing transactions
- Managed daily operation of the office
- Maintained local/international correspondence with corporate associates
- Performed all accounting activities
- Assisted chief executive officer with all executive meetings, negotiations and business developments
- Monitored daily activities of credit department
- Assisted credit counselors with customer service issues
- Overlooked accounting activities of current accounts
- Analyzed credit application for approval
- Researched financial standing of applicants
- Monitored collection activities of accounts