Executive Secretary
CARB GENERAL CONTACTRING ESTABLISHMENT
مجموع سنوات الخبرة :8 years, 7 أشهر
Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff • Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff • Arranges travel and accommodations for executives
Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff • Performs clerical and administrative tasks including drafting letters, memos , invoices , reports , and other documents for senior staff • Arranges travel and accommodations for executives • Manages the executive’s appointments and schedules.* • Gathers, compiles, verify, and analyzes information for the executive to use in documents such as memos, letters, reports, speeches, presentations, and news releases. • Facilitates smooth communications between company staff as well as other external parties such as media, customers, and the public. • Deals with confidential information in a discreet and appropriate
Oversee the entire procurement process including contract negotiation and
vendor/supplier selection.
• Manage and monitor supplier/vendor performance to ensure compliance with contract
agreements
• Evaluate vendors/suppliers, products, and services, negotiating contracts, and ensuring
that approved purchases are cost-efficient and of high quality.
• Prepare and process requisitions and purchase orders.
• Maintain and update records of purchased products, delivery information, and
invoices.
• Develop and maintain relationships with vendors and suppliers.
• Negotiate contracts and pricing with vendors and suppliers.
• Prepare reports on procurement activities and cost savings.
• Researching and evaluating prospective suppliers
Preparing plans for purchase of materials, services, and supplies.
• Following and enforcing the company’s procurement policies and procedures.
• Managing inventories and maintaining accurate purchase and pricing records.
• Maintaining good supplier relations and negotiating contracts
• Researching and evaluating prospective suppliers.
• Preparing budgets, cost analyses, and reports.
• Reviewing, comparing, analyzing, and approving products and services and services to
be purchased
• Administration activities like travel, transportation and ticketing, invoicing, purchasing,
looking after day to day office activities, record attendance and checking attendance
register, stationary control and drivers and car schedules
• Completing and inputting attendance and timesheets and processing holiday forms
and overtime requests Data entry to ERP Application to update the inventory
management system.
• Coordinating the requisition of consumables for all departments.
• Planning and scheduling meetings, appointments, organizing and maintaining paper
work, the soft copies of the same, conducting research and circulating information
using emails, letters and websites.
• Maintain office files, open and distribute to the office mail, take minutes of during
meetings and coordinate the repairs of office equipment.
• Prepares the Packing Slip / GRN for Purchase orders
• Raises Purchase Requisitions
• Generates Monthly / Yearly Accruals
• Prepares the Packing Slip / GRN for Purchase orders
Handled all word processing and typing. Entered data for reports, production items.
• Maintained computerized data encoding. Helped plan and organize company
functions.
• Answered the telephone and represented the company in a professional businesslike
manner.
With Technical Recognition of Computer Engineering Technology