Administrative Head
Sunstar Holding FZ LLC
Total des années d'expérience :18 years, 6 Mois
An accomplished & goal-oriented professional; targeting Senior Level assignments in General
Administration, HRD, Facility Management, Accounting Areas with an organization of high repute
preferably across UAE.
General Administration & Facilities Management:
* Formulating and implementing corporate admin policies in the organization
* Managing various activities like transportation, security, purchase of stationary & office equipment
* Monitoring safety and security services of the office on top priority ensuring safety norms
* Dealing with Import/ export shipments and small office projects
* Arranging for necessary infrastructure involving purchase of capital equipment’s; managing large scale movement of stores &
ensuring optimum inventory control
Office Management:
* Making all arrangements for visiting staff including access to the office, prior identification of workspace, access to phones
and any IT requirements
* Managing distribute and log all incoming correspondence to the Dubai office
* Coordinating with IT Team and managing office technology needs, liaising with IT to identify and address any IT issues
* Working closely with contractors, architects and engineers on facility related projects as needed, such as the office fit-out,
under the direction of the Managing Director, Global Operations and Procurement
* Establishing relationships with vendors, monitor vendor performance and negotiate/monitor contracts, as required
* Working on extensive diary management (via Outlook) including scheduling all meetings, engagements, video and phone
conference calls, travel, board meetings, conferences
* Communicating with client's as requested (e.g., understanding preferences of the individuals you support with regards to
answering the phone/taking messages/using voice mail, responding to e-mail, processing postal mail, setting up video
conferences and so on)
* Providing support to the stakeholders of the company to fulfil key firm requirements such as client invoicing by
working in conjunction with billing to ensure invoicing deadlines are met
* Executing complex global travel arrangements and logistics, to include booking flights, hotels, local transfers, restaurants and
hotels in conjunction with the travel team and in line with our travel policy
* Assisting in planning of Business Development (BD) meetings, events, conferences, dinners and so on
* Working with our CRM Administrator to ensure all contacts and marketing preferences are correctly logged
* Providing EA cover to Partners / Stakeholders and key personnel across the business as requested
* Performing other related tasks as deemed necessary by the Stakeholders / Partners
Accounting:
* Processing invoices and assisting the accounting department with processing invoice payments in a timely manner, whilst
maintaining administrative files
* Playing a key role in preparation and management of the local Office Services budget and VAT filing
* Updating entries in SAP accounting software, printing RFID’s for shipment and managing petty cash
* Ensuring all expenses are processed within guidelines and in accordance with the Travel & Expense policy
Human Resource Management:
* Developing & deploying strategies, SOPs, functional policies and controls mechanisms and CAPEX / OPEX budget for efficient
operations
* Implementing strict disciplinary procedures, code of conduct, standing orders, Zero Tolerance Policy (ZTP)
* Playing a key role in audit, risk & controls / mitigation plans; driving implementation of HSE best practices across all sites;
performing risk assessment of critical engineering assets and addressing high risk action points
* Ensuring on-time completion of joining formalities, on-boarding & induction of the new joinees
Achievements:
* Played a role of Health & Safety Officer and implemented HSE best practices
* Successfully saved worth 25% in company staff mobile cost by negotiating with service provide on customized plan
* Improved productivity by 15% while hiring was freezed by delegating task within the team
* Delivered cost savings worth over 30% on insurance policies by comparing, negotiating with the underwriters
* Reduced administration costs by 30% by negotiating pricing & fees, while ensuring continuation & enhancement of services
Led & monitored the portfolio of 103 corporate clients including preparation of contracts, quotations, invoices and current
status reports
* Managed key accounts like Emirates Group, Dubal, Lukoil, ETA, Al Futtaim
* Administered the overall branch operations including a team of 10 instructors and 8 instructress
Communication Tools * Bachelors of Commerce from B.Y.K College
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