Warehouse Coordinator
Sadara Chemicals Company
مجموع سنوات الخبرة :8 years, 10 أشهر
• To maintain record of receipts as well as issuance of items that are going out of the warehouse to ensure accuracy and completeness
• To be involved in reconciliation of physical stock with the stock in the system by SAP
• To oversee that the arrangement of goods has been done in an orderly system within the stock location system so that the stock can be stored easily and retrieved whenever there is a requirement. Similarly, to ensures that the stocks stay physically protected in the warehouse
• To undertake the function of stock taking and confirm the periodic stock on a regular basis by working closely with the designated staff members
• To supervise the offloading process, the subsequent arrangement of material and consignment so that it can be accessed and identified easily.
• To ensure the correct and timely valuation of the inventory and to be involved in directing and managing procedures related to offloading, locating and Delivering.
• Preparing the weekly reports of all the activities in the warehouse like the consignment received, the quantity of items received, point of collection and dispatch, stacking number, outstanding balance, etc.
• Manpower planning.
• Communicate oversees recruitment agencies for the man power requirements.
• Screening of resumes and scheduling interviews
• Coordinate with recruitment agencies for the face to face interview.
• List out the selected candidates for visa process.
• Coordinate with travel agent to schedule the travel date of the candidates.
• Arrangement of transportation, camp facilities for the candidates based on the category.
• Coordinate with site office for the employees’ plant ID`s.
• Coordinate with all functional departments for all site requirements
• Documentation of the all above procedures.
Public Relations & Administration.
• Coordinate with P.R.O for issuing and renewal of work permit, residence visa, visa cancellation.
• Issuing and renewal of employee’s health insurance policy.
• Control the manpower list and collect the manpower details from all site offices.
• Preparing the daily manpower reports and submitting to the Manager.
• Assisting the manager for day to day activities.
• Ensure employee medical checkup and health precautions.
• Preparing manpower report and assisting personnel in this regard.
• Supervise Passport Control and ensure maintenance of visa expiry file.
• Compensation and Benefits Management (Payroll Administration)
• Developing reports for annual salary review to ensure timely and accurate compensation & benefit administration.
• Maintaining leave records of staff members / deputation and project transfers.
• Arrange the documents for leave salary & final settlement of employees.
• Responsible for timely completion of performance appraisal process of all employees in the organization in co-ordination with the respective department heads.
• Initiation of appraisal forms and follow-up (goal-setting, self-evaluation, review) for timely receipts of the same.
• Involved in handling promotions, transfers, annual salary revisions
• Co-coordinating and conducting disagreement process
• Giving effect to post appraisals, like promotion report, promotion letters.
• Personnel file management and ensure completion of forms.
• Handling performance & disciplinary issues and counseling the employees accordingly
• Conducting Exit interviews.
• Represent HR dept. in quarterly meetings
• Keeping and maintaining all details about employees since arrival to company until Final exit or sponsor transfer.
• Receiving and Checking the Import and Export Documents.
• Preparing the documents for custom clearance.
• Encoding documents to EMIS for creating Job files for follow up.
• Following with Shipping line for ETA
• Coordinate with Brokers for custom clearance.
• Preparing and sending Port Fee and Custom Duty Payment Request to accounts.
• Sending the daily clearance reports to all clients
• Following with transporters for shuttling and pullout the containers /cargo at right time to avoid Demurrage fee.
• Following with client to offload and return the containers on time in order to avoid Detention charge.
• Following with Transporter to get back EIR in order to submit to shipping line for refund the container Deposit.
• Regular follow up with client by mail
• Encoding Bayan to EMIS for preparing Petty cash statement.
• Submitting Monthly GP report to Manager.
• Collect the daily reports from site engineer and make the statement.
• Make the purchase order and quotation request.
• Check the details of ID and sticker.
• Make the time sheet and salary statement.
• Helping to create pre-qualification reports to submitting for new project.
• Maintaining and keeping the statement for local purchasing and daily cash transaction.
• Reporting the details directly to the administrative head.
• Collect the daily reports from site engineer and make the statement.
• Make the purchase order and quotation request.
• Check the details of ID and sticker.
• Make the time sheet and salary statement.
• Helping to create pre-qualification reports to submitting for new project.
• Maintaining and keeping the statement for local purchasing and daily cash transaction.
• Reporting the details directly to the administrative head.