Admin Document Controller cum Driver
Parsons International LTD
مجموع سنوات الخبرة :12 years, 4 أشهر
Professional Summary:
A Competent Project Document Controller cum Administrative Assistant with excellent communication and co-ordination skills. Possessing a proven track of record of preparing project plans and programs, ensuring that work carried out in accordance with the company’s procedures, program schedule and clients satisfaction. Worked on Airport projects as a Document Control for Security Systems & Airport Tower Communication Systems like Access Control, Screening, ANPR, CCTV, VTS and Crash Alarm systems & Administrative support to Security Systems Department. Also has experience of Employee Visa Processing & follow Up with HR Department.
Summary of Professional Experience:
Job Title: Document Controller cum Snr. Administrative Assistant
Parsons International LTD
Abu Dhabi International Airport, UAE June 2013 to till date
At present representing client ADAC (Abu Dhabi Airport Company) as Document Control cum Administrative support for Security systems department for Security Systems projects @ Abu Dhabi International Airport. Assisting Department Head & Project Managers for prepare & arranging Letters, Internal Memos, Material/Document Submittals, Project Drawings, Presentations, Maintain office calendar to coordinate workflow and meetings. Project closeout documents & arranging required Site Logistics and handover of All project related spares parts to Warehouse. Prepare documentation for GCAA approvals as per CAAP25. Prepare application for TRA (Telecommunication Regulatory Authority) approval in getting frequency authorization for radios. Arranging Airside & Landside Passes from Abu Dhabi Airports Security Passes Department.
Oversee all aspects of general office coordination and maintain manpower register.
• Maintain office calendar to coordinate workflow and meetings.
• Maintain confidentiality in all aspects works, related to client, co-staff and vendor/contractor information.
• Monitor and assist with maintenance of the organization’s website.
• Interact with Clients, Contractors and Visitors, thus forming interface with superiors in timely co-ordination.
• Manage incoming and outgoing mails/deliveries including couriers.
• Prepare responses to correspondence containing routine inquiries.
• Perform general clerical duties to include, but not limited to, bookkeeping, copying, faxing, mailing and filing.
• File and retrieve organizational documents, records and reports.
• Coordinate and maintain records for staff, office space, telephones, parking, company debit card and office
keys.
• Coordinate and direct office services, such as records, budget preparation, personnel and housekeeping.
• Arranging Transport facilities for Site Visitors.
• Fire Warden Duty assist all people in the workplace should an emergency occur, including assisting people
with special needs, e.g. helping someone in a wheelchair to evacuate & ensure all workers are accounted for
during an evacuation.
Upkeep records related to various financial transactions, and currency exchanges.
• Liaising with bank and managing cash transfer/deposit with banks.
• Visit clients and update them with all the new developments and facilities with the UAE exchange.
• Assist customer as a member in the help desk.