Administrative Assistant
Conference Organizing Bureau
Total years of experience :14 years, 1 Months
- Received incoming phone calls and redirected them to the required department.
- Received e-mails and walks-ins, asked and answered questions.
- Handled the company’s tasks & priorities and assisted in organizing conferences (ESS - ORL - RIO).
- Prepared and edited correspondents and reports like Quotations & Invoices.
- Helped Drs. to get their visa by contacting embassies to facilitate granting them.
- Preformed phone interviews and arranged face to face interviews with the management.
- Maintained files and records & planned schedules meetings and appointments.
- Monitored the performance of the office devices.
- Contacted with people from Saudi Arabian big companies to market on short courses
- Contacted with people all over the world to market for Technical & Managerial short courses in different fields.
- Helped the clients in getting their visa and hotel booking and fulfill their requirements during the course duration.
Collected data for companies (names, addresses, beneficial
Owners, registration authority, regulations, stock information, BIC code, etc...)
- Worked through multiple independent software.
- Handled more than one task at the same time.
- Handled extra work in case of any shortage in the team (absence) to fulfill the overall quality.
- Worked in a special assignment called 1.4 for analyzing Company’s financial information (balance sheet, income statement).
- Participated in meetings with natives and mangers to help making improvements to a new software (EPS).
- Supporting the team by sending feedbacks.
- Committed to a specific target per day.
- Sent new authorized sources to be used during the researching Process.
Assisted in organizing exhibitions schedules.
- Dealt with well known artists and helped people to know the Artist's biography.