HR Assistant
UNRWA
مجموع سنوات الخبرة :22 years, 6 أشهر
dentify and develop organization strategies for the region by identifying and researching HR issues; contributing information, analysis, and recommendations to organization strategic thinking and direction; establishing human resources objectives in line with organizational objectives
Responsible for HR policy and process standardization across region countries and audit of work time regulations
Lead investigations and represent the company in relevant legal matters relating to employee relations, disciplinary, civil suits resulting from claims of discrimination, harassment, wrongful termination, etc.
Ensure Company is in compliance with the applicable federal and local employment regulations for the Africa region. Develop and perform routine compliance audits
Take the initiative to evolve the role as the business needs necessitate, including the ability to effectively supervise other members of the HR team
Partner with Corporate teams (i.e., Compliance, Benefits, Compensation, Training & Development, Employee Services), as they relate to the Middle East and Africa regions, on topics such as:
o Global projects - lead and/or as a team member
o Identify emerging workforce issues related to compensation and benefit practices and develops innovative solutions.
o employee communications, including: policies and procedures; holidays; announcements; etc.;
o developing and delivering HR initiatives.
Align region HR objectives to the Corporate HR roadmap
Day-to-day implementation and coordination of activities of the Program & Support office and the realted projects.
Oversees administrative, and logistics for all unit under the supervision of PSO.
1- HR (Recuriting, Screening applications, interviews for all candidates), Advertising job vacancies
· Reviews Requests for Purchase and Variations Orders to ensure their accuracy and conformity to the provision of
project proposals budgets.
· Coordinating and preparing all administrative forms and correspondence relating to human resources.
· Ensures that recommendations of audits of units under the supervision of PSO are followed-up and acted upon; and
reports regularly against progress.
· Preparing contract proposals for consideration on procurement and following up to ensure the updating of those
agreements.
Develop work plans and carry out planning, management and implementation of Microfinance
· Develop Work Plan
· Day to day monitoring the project operation and implementation
· Field visit each client's project and verify that the data provided fit project criteria
· Data analysis, and statistical
· Refer applications to UNRWA social services in order to collect more information about the applicants as well as to
verify the information mentioned in the application
· Prepare feasibility studies
· Follow up visits to beneficiaries
· Check the lists of other NGO’s and grants projects to avoid duplication or fraud
· Organize grant's committee
· Regularly visit the beneficiaries to encourage and advise them to develop and their projects.
· Preparing overall and annual work plans including budget planning with clearly defined milestones
· Implementing and monitoring the work plan’s activities
· Monitoring revenues and improvements
· Prepare booklets as a visibility tool on lessons learnt/ good practices for the project.
· Revising and approving project transactions, mission reports and correspondences
· Give training workshop for the women who received grants under the subject of: "Development financial and
organizational skills
· Manage the day-to-day operations of the project
· In charge of administrative, financial, technical, and human resources management related duties
· Implementing and monitoring the work plan’s activities
· Organizing the trips for the youth teams for the Palestinian Camps
· Introduce the Palestinian Camps for the Youth team
· Reporting (Progress & Evaluation Reports)
Day to day over the implementation of the project
· Follow up, monitor and evaluate the project implementation.
· Advertise the project
· Receive applications
· Seek and search for potential business that can accept receiving apprentices and give the suitable skills.
· Scan and select apprentices regarding the project criteria
· Match the trainees with their skills to the relevant business/employer
· Agree with the employers the terms of apprenticeship and sign contracts
· Develop administrative forms (applications, agreements, contracts….)
· Coach and monitor the trainees during their apprenticeship period
· Regular field visits to the matched apprentices, following up their upgrading skills and movements
· Report and resolve any problems that arise within the working environment
Monitor Budget
· Follow up on all HR related matters for PLD staff in coordination with FPO. Maintains up-to-date records and files on the
Recruiting
Department's staff Prepares Invoices, bills
· Distribute all reports and sources to staff and partners upon the resource officer’s request
· Prepare staffing table proposals and RPA’s; maintain staffing table records
· Prepare service contracts and ensure the updating of agreements.
· Review bills received to ensure their accuracy and conformity to contract terms.
· Initiate correspondence of administrative and financial nature and prepares regular and periodic operational reports.
· Collect, compile and analyze statistical data related to the department; maintain up-to-date records and files on the
Department’s activities and staff
Managing almost eighteen projects with different donations
· Work with the community and gender officer concerning all health services, as a member in the monitoring and evaluation
team.
· Control and monitor Projects Budget
· Supervising the health clinic team s- their attendance, evaluation
Recruiting staff for all the current and new projects, screening application, interviews, ..)
· Running activities for the health centers in Kfar Bedda- Beqaa- Nabatieh- North clinics (NBC1 & NBC2)- Wadi El Zeina
From July 2008-February 2009: Acting Project Officer
Duties:
· Prepare project proposals and donor’s report
· Report Writing (technical, financial)
· Arranging for training sessions and workshops
· Prepare and manage contracts
· Initiate payments
· Coordinate, follow up, monitor and evaluate projects implementations (budget breakdown, monitor expenditures, project’s
progress, …etc)
Coordinate and follow up procurements
Dec 08-Dec 09 Welfare Association (part time)
Project Coordinator
Duties:
· Manage the day-to-day operations of the project
· In charge of administrative, financial, technical, and human resources management related duties
· Implementing and monitoring the work plan’s activities
· Organizing the trips for the youth teams for the Palestinian Camps
· Introduce the Palestinian Camps for the Youth team
· Reporting (Progress & Evaluation Reports)
• Assisting commercial directors
• Resolving contractual and commercial problems
• Working with contract managers
• Discovering areas that are not in keeping with regulation practices
• Offering direction and instruction
• Reviewing, scrutinizing, and developing operational process flows
• Ensuring that the financial aspects and impact of a contract are clear to all parties
• Risk assessment
• Ensuring that all stakeholders, such as administration, operations, and finance understand and adhere to contractual obligations; reflecting them accurately
• Day to Day Follow shipments inside& outside Lebanon..
· Check shipments quotations as freight, FIO.
· Check all documents including prices from suppliers.
· Prepare proforma invoices& follow up with clients.
· Discuss quotations with suppliers.
· Follow production& delivery time for goods with suppliers
· Prepare vessels arrival schedule.
· Follow the entry customs certificates
Supervising about fifteen employees
· Coordinate budget and projects financial issues
· Develop work plans, and time limestone
· Reporting to the
· HR and Personnel Duties (Evaluation, contract, NSSF)
· Recruiting- Screening CV’s, interviewing
· All office admin duties.
· Accountant (VAT, petty cash, company accounts, bank accounts and clients accounts)
· Liaise with all the company sisters regards all projects in Lebanon, Kuwait and all other countries
· Follow up all admin duties
· Monitor the operations of projects in Lebanon and abroad
· Costing & pricing
· Recruiting
· Participate in putting the brand strategies, marketing strategies, and conceptual design process
Budget Break Down & Forecasting
• HR and Personnel Duties (Evaluation, contract, NSSF)
• Recruiting- Screening CV’s, interviewing
• Follow up all Admin duties
• Prepare Contracts
• Managing all procurement issues to the project
• Coordinate with all the financial status
• Manage Personnel and workers
• Organizing and documenting meetings
• Managing the procurement process
• Accounting
Market Research
•Counseling and advice students in choosing their majors
Assist student’s in their researches
•Assist ISO students in preparing their projects, and provide them with the Certificates
•Statistics for new courses for the marketing major