ADMINISTRATION OFFICER
PRIVATE COMPANY
Total years of experience :36 years, 4 Months
1. WPS Payroll salary Preparation & Submission for 1000 employees (including staff’s and labours) (Both Bank and Alfardan exchange)
2. MIRSAL II - Dubai Customs Online import clearing
3. Preparation of Import & Export L/c & Documentation
4. Preparation of Bank Guarantee’s
5. Preparation of fund transfer/ Advance payment
6. A/C’S PAYABLE
7. A/C’S RECEIVABLE
8. Worked as a Purchase Officer
9. Coordinate with H.R. DEPT. FOR VISA Renewal/UPDATE PERSONELL FILES/PASSPORT & LABOUR CARD RENEWAL.
10. UPDATE OF VISA/LABOUR CARD RENEWAL LIST
11. ABILITY TO MANAGE DIFFERENT PERSONALITIES IN DIFFERENT SITUATIONS ETC ETC..
1. 1999 - Till Date. Private Firm dealing with city development - Dubai: -
Last 14 years I have been working with a development firm primarily focused in various city beautification projects around Dubai. To name a few we have designed and currently implementing including landscaping for Palm Islands, Jabeel Park, Golf Course, Garden City etc. Our major customers include Govt Departments, Emaar Properties, Nakheel Properties and others. As an Administrative and Accounts Executive I am responsible for handling a work force of more than 1000 employees. My primary work includes handling all documentation related to Banks, Chamber of Commerce and Consulates in connection to import and export. Work Summary
➢ Establishing and communicating with our supplier based in USA, France, Italy and UK in importing machineries and raw materials.
➢ Handling Letters of Credit (LC) both import and export, verifying and calling for amendments where required including finalizing orders and shipment / delivery.
➢ Preparation of Tender & Performance bond Guarantee letters.
➢ Pay roll - WPS
➢ Online operating of MIRSAL II - for Import clearing
➢ Online Operating of CHAMBER OF COMMERCE for export invoice preparing
➢ Follow-up on all Cheque & deposit, including arranging demand draft, Telex Transfer.
➢ Audit, prepare & Arrange WPS Payroll wages for 950 employees including management and field staff.
➢ Coordinate with HR with regards to having all personnel files updated all the time, and all Iqamas, work permits, passports, driving license, vehicle registration, and all other legal; documents are renewed in due course.
➢ Preparation of payment voucher & receipt voucher etc
➢ Preparation of A/c's payable & Accounts receivable list also prepare cheques
➢ Ability to Manage different personalities in different situations
➢ Ability to work under pressure, prioritise work and to meet deadlines.
2. 1988 - 1999. Private Trading Establishment - Dubai: -
I Joined Private Trading Est, as Accounts General assisting the chief accountant on all day to day work activities. After 4 years I was promoted as Purchase Officer. Primarily they are the Middleeast Distributors for Heidelberg Printing Machineries (Germany) . As this was my first entry into the printing line I had the opportunity and exposure both in technical and logistics. My main focus was to streamline procurement, enforce quality measures and stock control. Work Summary
➢ Streamline procurement due to large accessory requirements. We had nearly 70 suppliers based in USA, Europe and ASIA from whom we import on average ½ m per month.
➢ Analyze and provide management with Price/Comparison chart forecast based on jobs in hand.
➢ Negotiate the price & payment terms, Finalize orders and manage Letters of Credit (LC) process both import and export.
➢ Follow-up the shipment delivery/schedule and arranging clearance of shipment both by sea/air.
➢ Quality control was emphasised by sample analysis and penalty enforcement including legal action were needed.
➢ Audit and inventory stock position on quarterly basis. Update stocks based on hand orders or seasonal updates.
➢ Customer Service.
Other Activities & Pastime
❖ Participated in division tournament in Chennai as Captain for the Blue Star cricket team.
Academic & Certification Primarily being graduated as a Corporate Accountant and having worked at various management levels I had the privilege of being part of the developing industry which was on its initial growth in the Middle East giving me the required foundation for the years to come. 1. Bachelor of Commerce - India: - Completed my bachelor's degree with a major in advance corporate accounting and management accounting with Madras University - Chennai. 2. Certification in Typewriting: - Of personal interest I completed the certification from Department of Technical Education - Govt. of India for lower grade. Present speed is 60 words per minute. 3. Computer Competency: - Knowledge in understanding and using various applications is essential for personal productivity. Have sound knowledge in Microsoft Office suite and other applications including customized financial packages. Trainings * MS Office (Excel Training)