Receptionist/Ofice Administrator/Finance
Port Terminals (Pty) Ltd
Total years of experience :7 years, 0 Months
Position : Receptionist/Ofice Administrator/Finance Reason for wanting to Leaving : Career Growth
Duties: Receptionist:
• Answering, screening, and forwarding incoming calls
• Greeting customers and visitors in a friendly manner
• Update Appointment Calendars
Ofice Administrator:
• Keep an accurate record of meetings, discussions and decisions made. Circulate to relevant stakeholders
• Perform clerical duties such as filing, photocopying, collating etc.
• Process all purchase requisitions; ensure proper levels of authorization is obtained for supply. Ensure proper description of service/work on documents.
• Responsible for booking of flights and accommodation for travelling managers
• Time management, ensure jobs are prioritised and deadlines are met
• Responsible for ordering of stock, stationary and furniture for the ofice
• Ensure suppliers and management is provided with accurate information timeously
• Maintain excellent relations with services providers and suppliers
• Ensure company policies are adhered to especially wrt expense incurred and payments made.
• Ensure correctness of information supplied to customers and management to expedite payments.
• Ensure customer queries are attended timeously
• Ensure correct transfer of information from stock management system to accounting system
• Ensure that a proper documentation trail is maintained for ease of information access
• Ensure that the full correspondence is kept for all non standard adjustments for creditors accounts
• Ensure all work is discussed, monitored and checked constantly to ensure that all transactions have been accurately recorded Human Resources/Industrial Relations:
• Ensure that the company policies and procedures are adhered to
• Responsible for completing Credit Application and all necessary company documentation Builds Teamwork:
• Maintain constant communication with superiors so that there is a general awareness customer issues
• Maintain close working relations with all other departments, especially operations
Finance:
• Create Purchase orders on NAV system, and ensuring that it approved by the requesting manager
• Create managers monthly credit card expense claims and ensuring that it is signed by the manager and Director
• Create employees overtime, travel and cell phone claims on NAV, to be approved and processed by Financial Manager
Graduated in 2010 with a Diploma in Business Management:Majoring in Human Resources,I am skilled in training and development,recruitment,selection and also Admin management.
