Accountant
La Princesse Coffee
مجموع سنوات الخبرة :33 years, 3 أشهر
Supervises office staff and sees to it that all jobs are done in a manner not affecting the company operation. Regularly follow-up deadlines and work to be done.
•Coordinates with PRO renewal of company documents such as Commercial Registration, Municipality License, Computer Card, Tax card and all other company documents required for business operations.
•Updates employee files and records in order to ensure accurate payment of benefits and allowances. Movement of personnel (such as promotion, salary increment, etc) is very important in ensuring accurate payment of benefits and remuneration.
•Administer employment agreements, job offer letter, job quotation, inter-office memoranda, business emails and all sorts of business correspondences.
•After the salary cut-off period, prepares and analyses monthly payroll report by checking Employee Time Sheet, computes regular hours, regular and holiday overtime hours. Coordinates with the Finance Manager any deduction, loans of employee to be deducted from salary. Submits the same for his notation and finalization for salary bank transfer and all HR matters.
•Ensures company insurance (Workmen’s Compensation, Fire Insurance, Vehicles insurance, Travel, if any) are current and renewed on a timely basis. Coordinates with the insurance agent any additions to the WCI based on current staffing of the company and other insurances needed to be renewed.
•Administers entire recruitment procedures whether locally or internationally (through recruitment agencies), and coordinates with corresponding recruitment agency on the required paper works such as demand letter, job offer of employment, power of attorney, service agreement and others to proceed.
•Provides professional training for new staff - orients and discusses company policies and procedures.
•Prepares, examines, and analyzes accounting records, financial statements, and other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards.
•Analyze business operations, trends, costs, revenues, financial commitments, and obligations, to project future revenues and expenses or to provide advice.
•Develop, maintain, and analyze budgets, preparing periodic reports that compare budgeted costs to actual costs such as generator and water expenditures and others as required.
•Controls all types of company expenditure including petty cash, staff food, workshop and office consumables, water and diesel deliveries and others.
•Prepares quotation as requested, assigns control number and finalize it. Making sure it is hand-delivered and acknowledged by concerned individuals. Uses “Acknowledgement Receipt” then files it for future reference
•Develop, implement, modify, and document record-keeping and accounting systems, making use of accounting software.
•Analyzes and prepares on a monthly basis - accounting reports such as Cash Flow Statement, Sources and Uses of Cash and other financial reports to determine company operations.
•Reviews systems and procedures and implement control by designing forms useful for the company.
•Reviews and updates on a daily basis:
•Cash in bank, check disbursements, petty cash on hand;
•Using interim bank statement being sent by bank through e-mail, reconciles cash in bank to bring correct book balance by determining outstanding checks, deposit in transit and other bank service charges;
•Establish chart of accounts, and assign entries to proper accounts;
•Post journal entries for each accounting transaction to Peachtree accounting software;
•Payment request of staff and workers, checks its bills/ invoices before recommending approval and payment through petty cash (on small amounts) and check disbursements (on big amounts);
•Accounts Payable and Accounts Receivable of the company;
•Filing and documentation such as petty cash, payment vouchers, invoices, cash receipts.
•Analysis of financial data for financial reports preparation and annual audit.
Reports to the Managing Director on matters relating to preparation of financial reports, maintaining cash controls, managing the payroll and personnel administration, materials purchasing, maintaining of accounts payable and accounts receivable, cash in banks and on hand as well as office management and administrative operations;
•In -charge of the administration, personnel, recruitment, accounting and finance of the company; Administers and monitors the financial system and ensures financial reports are submitted in a timely manner. Coordinates and assists with external auditor on business tax-related matters;
•Main activities include:
1) Assisting with the preparation of budget, implementation of financial policies and procedures;
2) Setting up company policies and internal control measures and forms control;
3) Reconciling subsidiary ledger, general ledger and general bank statements;
4) Ensuring data is entered and transactions are properly recorded into the accounting system
5) Maintaining financial files and records
6) Administering employment agreement and discusses employee benefits, issues inter-office memoranda on all aspects affecting the administration and finance of the company;
7) Making sure everything is in compliance with the existing company policies and procedures, existing national labor law and other government regulations affecting personnel and labor.
• Responsible for contacting via telephone US clients' monthly auto payments falling under 1-30 days past due;
• On a system generated dialer, handles inbound and outbound calls with client’s concerns on payment over the phone and customer-related matters involving car financing, handles inquiries, complaints and customer arrangement on payment options;
• Discusses other options such as deferment, temporary and hardship amendments, settlement, voluntary and involuntary repossession and other client-related issues on the loaned vehicle and gives recommendation based on the status of loan;
• Providing consistent, high quality service and accurate information to the auto account holders on matters pertaining to customer demographics, auto loan summary and loan details.
• Attends periodic team and call center meetings, as well as training sessions to develop skills and competencies
In-charge of the accounting and finance as well as administrative matters of the company.
•Recommends approval of purchase requisition and approves disbursements.
•Prepares and reconciles all accounting schedules and reports (A/P, A/R, Payroll, etc.) and submits to Japan office for approval.
•Reviews and analyzes hotel charges based on actual folio and purchase order and approves disbursements.
•Records, analyzes and prepares monthly and annually financial reports for Japan office review and approval.
•Assists and coordinates with President and General Manager on business plans and company financial consultations and future projects.
Analyzes and consolidates hotel, restaurant, bar and gift shop accounting transactions for corporate office financial statements preparations.
•Sees to it that all collections are kept current and collectible.
•Over-all in-charge of the restaurant and bar operations as well as advertising and promotions of
the company including the hotel.
•Designs various hotel and restaurant forms and control for use in both the hotel and restaurant.
•Reviews internal control and procedural weaknesses and ensures strict implementation.
•Assists President, general manager and all supervisors in all its undertaking.
In-charge of the general accounting, financial and administrative functions of the company.
•Established accounting systems and procedures and implements adherence.
•Installed accounting software for company’s efficient recording of transactions- from journal entries to payroll to financial statements reporting.
•Analyzes, prepares and submits on a monthly and quarterly basis financial statements and analyses for management review.
•Prepares tax deadlines and arranges payment scheme with Revenue and Taxation.
•Reviews and submits progress billing to respective clients in the construction.
•Coordinates and meets with various government officials on matters relating to taxes, bills and payables of the company.
•Instrument to resolving tax problems of the company by meeting with tax officials (Social Security Administration, Ministry of Finance and Customs) on back taxes payments and arrangements until fully paid.
• Primary responsibility is to supervise accounts receivable staff in the performance of daily tasks towards the preparation of financial and management reports and provide training to further develop accounting and office skills of local counterpart
• Reviews and analyzes Daily Sales Report for prior submission to the department managers for review as well as monthly analyzes of all branches’ retail sales, wholesales, shipping commissions, automotive sales, customers returned checks and merchandise claims for submission to Guam Corporate office.
• Sees to it that all accounts charges and collections are kept current.
• Reviews and analyzes accruals of sales and gross revenue taxes before payment to local and national governments.
• Prepares and analyzes subsidiary ledgers of all Accounts Receivables (customers, employees, shipping commissions, automotive and returned checks), Prepayments, Fixed Assets, Depreciation of Fixed Assets, Cash in Vault, Wholesales’ Uncollected Sales and all its reconciliations and prepares journal entries to effect recording of adjustments and recons.
• Ensures that schedule of accounts are submitted monthly to the Accounting Manager/ Controller for the month-end closing of books and financial statements analysis.
• In-charge of the general accounting, financial and administrative functions of the company.
• Established accounting systems and procedures and implements adherence.
• Installed accounting software for company’s efficient recording of transactions- from journal entries to payroll to financial statements reporting.
• Analyzes, prepares and submits on a monthly and quarterly basis financial statements and analyses for management review.
• Prepares tax deadlines and arranges payment scheme with Revenue and Taxation.
• Prepares and discusses to staff general risk analysis and audit work program for a specific audit engagement.
• Assists with other senior auditors, supervisors and manager in preparing audit action plan for the fiscal year.
• Conducts systems review and analyses, manpower headcount, timekeeping procedures and policy, treasury audit, operations audit and checks its compliance for management review.
• Reviews and prepares follow-up and review notes for work performed by junior staff and drafts audit report.
• Prepares and discusses to staff general risk analysis and audit work program for a specific audit engagement.
• Assists with other senior auditors, supervisors and manager in preparing audit action plan for the fiscal year.
• Conducts systems review and analyses, manpower headcount, timekeeping procedures and policy, treasury audit, operations audit and checks its compliance for management review.
• Reviews and prepares follow-up and review notes for work performed by junior staff and drafts audit report.