HR Officer
Oxfam
مجموع سنوات الخبرة :8 years, 3 أشهر
HR Officer at Oxfam November 2022 - Present /Jordan - Mafraq and Regional staff focal point
• support to Community-Based Organizations (CBOs) in the Host Community - Provide
technical HR with regards to (recruitment, updating policies & procedures, leaves
management, social security as needed).
• Support ana manage recruitment processes.
• Monitor and support the implementation of HR policies
• set up and monitor induction for all staff in addition to staff on-boarding and off-boarding
• Ensure staff’s records, HR information and online database are always up to date
• Organize and follow up on the submission and completion of timesheets
• Monitor staff absence and follow up with staff and managers on regularly planning leaves
• prepare monthly payroll for Jordan mission
Acting Senior Human Recourses Officer from (Feb 2022 - May 2022)
▪Manage bases daily HR needs including contracts, CMT, performance management, health insurance, leaves management and keep well records of all mentioned tasks.
▪Manage staff onboarding & off barding.
▪prepare monthly payroll for Jordan mission
▪Manage social security tasks, addition deletions visits and share payment on time with finance.
▪Full Management for staff timesheets and online system, Grants and Time Allocation (shared cost timesheet).
▪Prepare and maintain a full e-archiving system for mission expat and national staff files and prepare files for Auditing purposes
▪Manage, issuing and follow up on expats work permits, visas, and residencies, and follow up with governmental units.
▪Handle expat monthly payments.
▪Managed expat and national staff files and updated related HR documentation.
▪Support HR department functions in case of staff absence and gap filling.
▪field visits to bases regularly and when needed
▪Ensure the implementation of HR procedures and tools in the bases.
▪Fully engaged with daily administration and ensure it well reflect to all other functions with needed documentation.
▪Maintain the confidentiality of all sensitive HR information at all times.
Managing and supporting other departments and bases (Amman, Irbid and Mafraq base).
▪Updating all staff records, leaves' table, health insurance table, contact sheet, relative sheet and warning table and acting as focal point between base staff and health insurance account manager.
▪Conducting interviews for Cash for Workers.
▪Assisting with day-to-day operations of the HR functions and duties.
▪Generate employees experience letters, salary slips and contracts.
▪Attendance sheets: prepare monthly attendance sheets for all staff and monitoring attendance of staff on daily basis.
▪Helping the HR Officer in calculating OT and TOIL on every month and make sure all document (TOIL, OT and Leave forms) filled and signed correctly.
▪Arrangement of meetings and assisting in special events and activities.
▪Assist on daily routine tasks (filing, computerizing & cross checking of data) and other assigned tasks, Receiving and answering questions and inquiries from managers and staff.
▪General Responsibilities; Copy, Scan and photocopy all the original (contract, attendance sheet, leaves, TOR, etc.).
❖ Duties under the Administrative:
▪Developing reports for senior HR. Officers on staff sick leave, absences, and attendance reports holiday leaves.
▪Prepare and monitor billing for compliance with all internal policies and following up on shipments and payments.
▪Dealing with sales invoices and receipts.
▪Providing administrative support to Human Resources executives.
▪Gives approval of daily payment in/out petty cash.
▪Handling staff enquiries daily. Organize and arrange meeting, workshops
▪Organize, and maintain files, records, and reports.
▪Managing resources effectively (Office supplies and stationery) ensuring appropriate value for money and Prepare request/Purchase of stationery whenever needed.
▪Travel arrangements for managers and employees. ❖ Duties under the Content Officer - RBT Aggregation
▪Planning and scheduling for promotional campaigns on several operators, Umniah, Wataniya Mobile and Batelco on several channels; SMS, USSD, Social Media, and following up campaign results.
▪Analyze the content and media strength, and evaluating new content along with new content providers.
▪Supervising the update process for different operator portals/channels with latest multimedia content.
▪Reporting and revenue analysis and tracking the revenue generated through the RBT services.
▪Doing interventions on a regular basis to enhance revenue from RBT Services.
▪Content batch uploading and updating content; photos and audio on the RBT apps and portals.
▪Manage relation with media content providers and production houses.