Project Document Controller
Sarawak Shell Berhad (SSB)
Total years of experience :13 years, 10 Months
• Company info: An Oil and Gas Exploration and Production Company in Malaysia.
• Responsible for managing & controlling project document activities for the Wellhead Topside, Jacket, Pipeline from design engineering (FEED) until construction stages included with vendor documentation.
• Expediting, controlling, and monitoring all technical and vendor documentation / drawing from every discipline for project deliverables purposes.
• Responsible in document control management and registering incoming / outgoing document and transmittal in Assai system and Shell cloud SharePoint.
• Maintaining confidentiality around sensitive documentation.
• Preparing and presenting slide kick pack presentation for share-partner and contractor.
Project Involved:
• Sk312 Rosmari Marjoram Project - MMHE Sdn Bhd
• Responsible for managing & controlling project document activities for the CPP Topsides, Wellhead Topside, Jacket, Flare, E11RAA Topside and E11R-A Pipeline from design engineering (FEED) until 1st gas offshore.
• Expediting, controlling and monitoring all technical documentation / drawing from every discipline for project deliverables purposes.
• Responsible in document control management and registering incoming / outgoing document and transmittal in PeDMS and EDMS system.
• File documents in physical and digital records and ensure appropriate storage location.
• Liaising and distributing project related information with all levels of the project and potentially external parties.
• Maintaining confidentiality around sensitive documentation
Project Involved:
• Kasawari Gas Development Project - MMHE Sdn Bhd
• Responsible for managing and controlling project quality
document.
• Assisting Quality Department Head in developing project specific preservation, coating, SQS, final documentation and lesson learn procedure and guidelines.
• Assisting in developing the workshop requirement.
• Running regular reports as required & ensuring Inspection Report/ SOR/ NCR logs maintained and distributed.
• Reviewing, inspecting, and auditing project documentation for all packages in rapid project.
• Involved in internal audit and audit finding under PMC CD with Package unit team.
• Primary review of flash and surveillance inspection report from SQS TPI Inspectors prior to proper distribution to UPT Project Manager, Directorate QA/QC Manager and
Procurement Manager.
• Prepared monthly report for Preservation and SQS activity.
Project Involved:
• The Refinery and Petrochemical Integrated Development(RAPID)- JV of Petronas and Saudi Aramco
• Responsible for managing secretarial work.
• Acting as Event Coordinator.
• Prepared the budget for the event, venue, guest etc.
• Prepared weekly progress report for management (Toyo) and client review (Unit Package Team (Petronas) - UPT).
• Meeting arrangement with client, team members and all
the Contractors.
• Prepared minutes of meeting.
• Document checker & liaise with Document Controller team.
• Responsible to support all staff and all departments on office task, office procedures including HR and Admin related matters.
• Assisting Manager, Section Manager to review documentation and preparing report on related issue (weekly and monthly report).
• Undertake any others ad-hoc duties assigned.
• Responsible for business marketing management.
• Responsible in looking for any new business opportunity and providing a comprehensive and accurate information
service to customer.
• Monitoring department revenue by monthly and quarterly basis to maintain continuous improvement in providing excellent service towards customers.
• Promoting & marketing for logistics service at MILS included handling customer complaint / losses.
• Arranged and attended meeting or discussion with
potential customer within Johor, Kuala Lumpur, Pahang, and Singapore areas.
• Prepared business proposal, documentation, and tender
and close monitoring submission document for any
potential business for MISC.
• Building rapport and trust with customers. Personal achievement includes securing contracts for the company, maintain and manage huge account customers such as Linde Malaysia, MMHE-ATB, Honda, MISC FMS and few
others.
• Specialising in logistic matters.
• Responsible for the control and monitoring of warehouse
handling and movement activities for one of the largest
LME warehouse operations in Southeast Asia.
• Coordinated and liaised with warehouse contractor on
warehouse operational matters and communicate closely
with supervisor on daily warehouse activity.
• Inventory report verification prior submission to client
• Liaised with client regarding incoming inbound and
outbound.
• Ensure all inventory and billings are always accurate to
avoid losses to the company.
• Assisted on all warehouse audit activities that include
internal, external and client’s auditor.
• Actively in involved in the Company ISO 9001:2008 &
OHSAS 18001:2007 programmers’ initiative.
• Provide technical and administrative support for Document
Control activities in a team environment.
• Work closely with Document Control lead, with limited
supervision, performing tasks as assigned.
• Technical and administrative duties include preparing hardcopy documents, renaming electronic files per project requirements, checking revision, formatting, issue status requirements of hard-copy and electronic documents.
• Assist with receiving and filing related documents in a timely manner, as well as making accurate entries and updates in project databases such as a document management system.
• Other activities include creating and organizing hard copy materials, preparing reproduction orders, creating electronic and hard-copy transmittals, preparing email notifications to internal and external customers.
• Responsible to communication with PMT team member to transmit & received any related drawing/document etc.
• Responsible of final documentation preparation.
• Based in Qatar for 6 months at onshore office for
document receiving and liaise with offshore team in related
documentation.
Project Involved:
• BE & BG Platform Maersk Oil Qatar Project 16