نور حجاج

HR & administrative assistance

Main duties

- Provide support to supervisors and staff to develop the skills and capabilities of
staff
- Monitor staff performance & attendance activities
- coordinate staff recruitment & selection process in order to ensure a timely
organized and comprehensive procedure is used to hire staff
- provide information and assistance to staff, supervisors and council on human
resources & work-related issues
- perform other related duties as required

Analyzing tenders and prepares commercial and technical offers.

- Shipping Coordination and shipping documents preparation.

- Coordination with other company country offices and ensure completion of all enquiries.

- Assisting the General Manager in organizing and managing the company

- To direct all functions of a fast-paced office team.
- Assisting the decision-making on daily bases necessary for the efficient performance of the company’s operation.
- •Correspondences management including, open, sort and distribute incoming correspondences through faxes and Emails
- File, save and retrieve corporate documents, records and reports.
- Responds to correspondences containing routine inquiries.
- •Create memos, letters, and other documents, using word processing, spread-Sheets, database, and/or presentation software.
- Arrange managers’ traveling.
- Compile, transcribe and distribute minutes of meeting.
- Prepare, manage and maintain executive’s agendas and schedules.
- Read, analyze, prioritize and distribute incoming memos.
- File and retrieve corporate document, records, and reports.

- Operational management and improvements.
- Handle the daily operation of office equipment such as fax machines, copiers and telephone systems.
- Use computers for different functions, word processing, spread sheets, database management and other applications.
- Manage the issuance and renewal of the group companies’ registration papers.
- ISO auditing in comply with ISO 900 1:2003 requirements.

- Welcome visitors, review correspondences arrange company dinners and other corporate events, respond to inquiries and meeting requests directed to the company’s president.

- Perform general office duties such as ordering supplies.

- Arranges corporate travel and meetings by developing itineraries and agendas, scheduling the corporate flight, booking other transportation, arranging lodging and meeting accommodations.

- Provide office support services to ensure efficient and effective work flow within the office.

- Receive and direct telephone and fax messages.

- Direct general public to appropriate staff member.

- Manage filing system and correspondences filing system.

- Assist in planning and preparation of large conferences and meetings.

- Arrange council and committee meetings.

- Maintain an adequate inventory of office supplies

- Provide word-processing and secretarial support.

- Type confidential documents on a word processing system