R2P Associate (Master Data)
Alcon Laboratories (Malaysia) Sdn Bhd
Total years of experience :9 years, 0 Months
• Support transition and knowledge transfer.
• Corresponds to internal and external inquiries.
• Ensure proper document management, including document reception & sorting by accounting document
• Attend and resolve vendor inquiries via emails
• Create/change/amend vendor data in the SAP PC0 & JDE system for manufacturing business.
• Create/change/amend & extend vendor data in the Supplier Information Management (SIM) system for non-manufacturing business.
• Check and review vendor data input in the Supplier Information Management and make necessary update if required.
• Check and review vendor data input in the Master Data Governance (MDG) and quickly update the request in Financial system which are SAP PC0, JDE & MDG/SIM if the submission with completed VMF (Verification Supplier Maintenance) and supporting documents.
• Update comments in the Snow system and closed the ticket once the task completed. Snow system is a ticketing tool for Master Data request.
• Follow up approval with the approver & need to make sure that they return the signed Verification Supplier Maintenance (VMF) for audit purposes.
• Liaise with Global Head of Treasury for bank details that not been maintained in the system.
• Maintain FIKO table (table in the SAP and also known as Management Authorization Limit (MAL))
• Update the EXT_PERS system (External approvals) for approver that have different country of invoice/PO approval. This table can be used in case the relationship between a user and the superior needs to be amended.
• Work closely with IT for master data creation in order to get error analysis.
• Check, review, maintain & update master data in JDE financial system once get completed VMF (Verification Supplier Maintenance) and supporting documents.
• Sent an email to the respective person if there is any urgent request.
• Prepare Mitigating Control Report for Singapore (SG17) for every Work Day One and submit for approval once completed.
• Prepare AFCM (Alcon Financial Competence Maintenance) Control Report for External approval & LIMIT maintenance for all entity (MY08, SG18, TH11, C221, PH10, AU21 & NZ12) and submit for approval.
• Once got the approved Report, need to save in the shared drive.
• Upload AFCM Control Report for External approval & LIMIT maintenance in the Runbook system and signed off as completed to be reviewed by Financial Assurance from Global Team.
• Prepare Control Report (Approval of 3rd party supplier master data additions and changes) for manufacturing entity which are MY07, ID01 & SG11 for every Quarter and submit for approval.
• Once got the Approved Control Report for every Quarter, then need to submit to the Head of Procument for reviewed.
• Vendor Master Data processor (3rd Party & employee) for Malaysia, Indonesia, Singapore
• External approval & LIMIT maintenance processor for Malaysia, Singapore, Thailand, Taiwan, Philippine, Australia & New Zealand.
• Involve in master data cleanup for IRIS migration. IRIS is a system that replaces SAP.
• Backup Invoice Processor for Australia & New Zealand due to increasing of invoice volume.
accounting tasks related to the efficient maintenance and processing of accounts payable and accounts receivable transactions.
•Review and process of vendor invoices and inter-co invoices
•Review and process staff advance and petty cash.
•Working knowledge on SAP system
•Flag and clarify any unusual or questionable invoice items or prices
•Code and match invoices with PO if any
•Do reclassification for wrong GL used.
•Capture and Prepare of List of payment for invoices to pay
•Upload approved invoices to pay by using Cashpro of Bank of America on weekly basis
•Ensure completeness of payment process
•Follow up approval of payment uploaded with the approver
•Sent email to banker for urgent payment
•Solve invoice discrepancies and issues
•Communicating with LE (Local entity) for pending or problem invoices
•Generate AP/AR reports
•Review AP/AR reports
•Do AP Spending Report and upload at Procurement hub once done reviewed by LE (Local entity).
•Prepare journal for liquidation and clear it accordingly
•Do clearing for employee advance and reimbursement
•Update invoice tracking log
•Invoice processor for Diebold Nixdorf Philippine, Inc.
•Support transition and knowledge transfer.
and maintain the day to day payment functions
•Verification of intercompany and bank reconciliations
•Verification of invoices received from vendors
•Analyze expenses and charge to proper account and cost center
•Audit staff claims before process for payment
•Handle finance division incoming mails
•Maintain files and documentation thoroughly and accurately
•Assist in month-end closing
•Interacting with vendors, clients, bankers and consultants (external) and with other functional heads, cross functional teams and other stakeholders (internal)
•Sound knowledge of Malaysia Direct & Indirect Tax Laws (GST)
•Working knowledge on oracle
•Communicate and work with functional heads and divisional in-charge to implement system and processes
•Do bank reconciliation and journal posting
•Prepare journal for realized forex
•Assist in bank reconciliation and perform journal adjustment.
•Assist in reclassification and amortization.
•Person in-charge for Malaysia and Brunei invoices.
to process invoices, CN and DN accurately and timely, ensuring proper procedures are followed and deadlines are met
•Preparing of payment vouchers
•Assist in month end closing activities such as cash book updating and bank reconciliation
•Assist in intercompany reconciliation
•Miscellaneous duties which might be assigned from time to time
•To receive incoming Payment Requisition Form from department and branch, then stamp and initial the received date immediately.
•To register the PRF in AP database and update the payment processing status.
•To put coding stamp and accounts coding on each invoice for processes (GL code/cost center/company code).
•To prepare cheques
•To dispatch signed PV & CS to CEO administrator.
•To collect signed cheque / bank draft from CEO office.
•To do filing of signed PV documents and to ensure proper filing.
•To liaise with other departments and vendor, assisting in audit process.
•Monitoring outgoing cheque and liaise with treasury department
•Liaise with bank regarding payment which have been made
•Posting document that have been parked
receive incoming Payment Requisition Form from department and branch, then stamp and initial the received date immediately.
•To register the PRF in AP database and update the payment processing status.
•To put coding stamp and accounts coding on each invoice for processes (GL code/cost center/company code).
•To prepare Payment Voucher.
•To tear and sort printed payment voucher (PV) and attached it with relevant payment document.
•To prepare cheques.
•To issue payment Control Sheet (CS) and attached with relevant PV.
•To dispatch signed PV & CS to CEO administrator.
•To collect signed cheque / bank draft from CEO office.
•To do filing of signed PV documents and to ensure proper filing.
•To liaise with other departments and vendor, assisting in audit process.
•Monitoring outgoing cheque and liaise with treasury department
•Liaise with bank regarding payment which have been made
•Posting document that have been parked
•Create 3rd party vendor number in the SAP system for vendor that not yet have data in the system.
Bachelor of Business Administration (Hons.) Finance
Diploma in Banking
Sijil Pelajaran Malaysia (SPM)
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