Secretary and HR assistant
Sendian Group
مجموع سنوات الخبرة :9 years, 7 أشهر
My duties in Secretarial:
Receiving visitors and directing them to the intended administration
Answer the phone and divert calls
Receive incoming fax and letters from outside
Distribution of mail to employees of different companies and departments
Arrange and organize various files with reference and documents Opening Outgoing & Inbox mail and do type mail
Writing Arabic and English letters
Prepares Quotation (Tender & On-Hand Projects), Sales Order, and Delivery Note
My duties as Assistant HR Manager:
1-Recruitment
posting job ads on professional sites, job sites, and social media
Check CVs and select candidates before submitting them to HR Manager
schedule calls and interview and manage calendar for all hiring teams a candidate
communicate with candidates promptly and assist them when they come in for interviews
answer questions regarding salaries, benefits, and other
coordination with P.R.O for visa processing information
2-Payroll
verify and maintain personnel related documentation, including recruitment, training, grievances performance evaluations, classifications and employee leaves of absence
record data for each employee including such information as addresses weekly earnings absences amount of sales or production supervisory reports on performance and dates of and reasons for terminations
compute wages and deductions and enter data into the system monthly
keep track of leave time such as vacation personal and sick leave for employees
verify attendance hours worked and compute wages
Handles petty cash and office supplies replenishment
Prepare a training plan on a monthly basis
Selection of training programs according to the needs of the training market
Selection and evaluation of trainers as appropriate
Responsible for providing bookings, preparation, organization, and management of courses and workshops organized by the Center externally
I have a good relationship with local newspapers to cover the center's news
Responsible for the archive system
Responsible for writing letters
Responsible for coordinating the appointments of the Director Genera
answer on the phone
answer on the phone
Greeting and reception of visitors
Updating the Center's profile.
Establishing and updating the public relations databases of the Center.
Effective coordination with local community institutions and government agencies to promote the Center's services.
Doing all promotional activities and studying the market and competitors.
Follow up the Center's website and update its data from time to time in coordination with the system administrator and specify specific dates for the necessary updates.
Build excellent relations with local newspapers to cover seminars, workshops, and conferences held by the Center.
Provide the best trainers in different fields that correspond to the activities of the Center.
Develop monthly plans for workshops and courses
Activate the electronic promotion of the Center's activities and services.
Organizing visits to members of the public and different delegations to identify the areas of activity within the center.
Responsible for providing hotel reservations and tickets for guests.
Follow up all administrative and logistical matters related to the documentation of the Center's services such as photography, video filming, and advertising.
Responsible for providing bookings, preparation, organization, and management of seminars, conferences, and workshops organized by the Center, and preparing their own reports.
Responsible for the open education system in all its stages (coordination with Ain Shams university - doctors - registration of students).
Making the necessary designs for advertising
Perform any additional duties and responsibilities required by the nature of the work.