Lead Document Controller
WSP/Parsons Brinkerhoff International Inc
مجموع سنوات الخبرة :21 years, 9 أشهر
*Provide reports on the status of documentation either by manual action or using electronic tools where information can be extracted.
*Provide guidance to all project staff to ensure document control procedures are followed.
*Locate and provide status of any given documents on the project.
* Maintain physical document library to allow project staff to view hard copies required.
* Uploading all incoming & outgoing documents / correspondence to Share Point.
* Receives and distribute project related documents to relevant recipients including PWA.
* Scanned all documents including outgoing letters and transmittal with stamped received from PWA and GEC, Contractors & 3rd Party.
* Responsible in preparing all out going transmittals such as Design Review Sheet ( DRS/DRC), Environmental Permit Application, Environmental Impact Assessment (EIA) Gateway Submission, GEC’s Attendance Sheet, TDP, Completion of Service. Building Permit. Commercial Payments
* Provide assistance to Area Delivery Manager, Project Manager & Project Staff in monitoring and tracking the status of Design Review Sheets (DRS/DRC).
* Responsible in collating all documents for Gateway Submissions
* Responsible in archiving of live documents & trashing of superseded design Documents
* Develop and maintain filing structures for incoming and outgoing correspondence
* Update and distribute the list of all PMIS Open Managed & Outstanding Task to be closed out by the Doha West team
* Provide sufficient training for GEC Staff with regards to effectively supervising the utilisation of the Document Management System (DMS).
* Prepare Letters/Correspondences in the Absence of Admin Assistant
* Manage archiving and document disposal efforts.
* Provide DW Area Team the open & outstanding Managed task in Sharepoint on a weekly basis
Manage the Document Transmittals between all parties ensuring the procedural requirements
are correctly implemented
* Provide guidance on the application of the Document Control System to Area Delivery Team
staff and ensure the correct protocol is adopted
* Apply a methodology to ensure that the location and status of any given document is readily
available
* Maintain the project EDMS and ensure documents are filled correctly and assigned an owner
or activity.
* Register all incoming & outgoing correspondence/transmittal with hyperlink to Share point.
* Performs quality check in accordance to Company’s document control procedures.
* Provide a point of contact for incoming & outgoing documentation.
Noraisa T. Limpangan
.PARSONS
BRINCKERHOFF
* Provide reports on the status of documentation either by manual action or using electronic
tools where information can be extracted.
* Provide guidance to all project staff to ensure document control procedures are followed.
* Locate and provide status of any given documents on the project.
* Maintain physical document library to allow project staff to view hard copies required.
* Uploading all incoming & outgoing documents / correspondence to Share Point.
* Receives and distribute project related documents to relevant recipients including PWA.
* Scanned all documents including outgoing letters and transmittal with stamped received from
PWA and GEC, Contractors & 3rd Party.
* Responsible in preparing all out going transmittals such as Design Review Sheet (
DRS/DRC), Environmental Permit Application, Environmental Impact Assessment (EIA)
Gateway Submission, GEC’s Attendance Sheet, TDP, Completion of Service. Building
Permit. Commercial Payments
* Provide assistance to Area Delivery Manager, Project Manager & Project Staff in monitoring
and tracking the status of Design Review Sheets (DRS/DRC).
* Responsible in collating all documents for Gateway Submissions
* Responsible in archiving of live documents & trashing of superseded design Documents
* Develop and maintain filing structures for incoming and outgoing correspondence
* Update and distribute the list of all PMIS Open Managed & Outstanding Task to be closed out
by the Doha West team
* Provide sufficient training for GEC Staff with regards to effectively supervising the utilisation
of the Document Management System (DMS).
* Prepare Letters/Correspondences in the Absence of Admin Assistant
* Manage archiving and document disposal efforts.
* Provide DW Area Team the open & outstanding Managed task in Sharepoint on a weekly
basis
Project: VIP Golf Villa Project
Client: Private Engineering Office (PEO)
Responsibilities:
* Reports directly to the Project Manager
* Registering all internal and external documents.
* Maintain document control registers / documents for incoming and outgoing project
documents.
* Ensure that the latest revision and approval status of drawings is kept updated accurately.
* Maintain stick files in an orderly manner.
* Production of status reports for weekly / monthly meetings.
* Ensure all hard and electronic copy distribution of controlled documents to focal point.
* Maintain documents for transmittal process for project documents.
* Expedite and maintain acknowledgements to transmittals
* Expedite responses to transmittals sent for review/comment.
* Respond to queries regarding revision status of issued drawings / documents from
engineering / drafting personnel.
* Follow procedures and update document control procedures when necessary
* Manage the electronic and hard copy filing of project related technical documentation.
* Scanning, creation of CD’s and files manipulation.
* Assure document quality to include completeness, accuracy and compliance with established
procedures and updates.
* Filing and archiving of documentation to facilitate easy retrieval at a later date.
Noraisa T. Limpangan
.
charge in
the absence of Office Manager
* Establishing & maintaining various filing records management systems for all documents and
procedures to track processing of documents such as Incoming, Outgoing Emails &
Correspondences, Variation Orders, Interim Payments, Subcontractors Invoices, Daily
Program of Works, Daily Surveyors Program of Works, Daily Site Reports, Material Submittal,
Material Approval, Request for Inspection (RFI’s), Material Delivery Notes, Timecardsheets,
Monthly Progress, Daily Plant & Labour Summary, Confirmatory Orders, Request for
Quotation, Local Purchase Order, Invoices, Site Instructions & Road Opening Permits, Site
Memos, Warning Letters, Salary Increment, Salary Certificate, Employee Files, Minutes of
Meeting, Test Reports & Results, Projects Files, Job Offer Letter, Leave Request & Schedules,
, Inquiries & Regret Quotation in Hyperlink
* Preparing transmittal slip for all documents sent to Consultant, Client, Subcontractors, QAC
Main Office
* Uploading the scanned Correspondences / documents RFI’s on the Server Network for fast &
easily viewing for all the Staff & Managers.
* Works on all documentations such as encoding, filling, scanning on a daily basis and
processing subcontractors invoices
* Identifying all delivery notes receives from sites to which projects it belongs for easy invoicing
* Keeping updated RFI database records and updating all superiors/staff through sending
electronically
* Receives all incoming documents. Determines filing category and makes input to the
automated document/drawing control databases
* Records incoming and outgoing mails, circulation and distribution of correspondence to all
Project Staff electronically
* Performs other duties which may be assigned by the immediate Supervisor/ Superior.
* Retrieves copies and distributes documents as requested by the site Supervisor & Engineers
* Ensures that a copy of all assurance documentation sent/ received between parties is held
securely (preferably electronically) and will remain readily accessible.
* Prepares personnel monthly summary timesheet.
* Systematic maintenance of various records/documents for easy reference and retrieval.
* Preparing Gate Pass Id for the Labors & Drivers.
* Performs administrative and clerical duties.
Prepare transmittal letter to the client for video editing
* Maintain files of various documents such as letters, memos, timesheets, expenses, sales,
receivables, payables
* Update & Balance the book of accounts payables and receivables
* Maintains inventory of supplies needed for the company and prepare monthly requisition
* In charge for the booking of the clients for photo and video coverage.
* Attended telephone calls and general queries of the clients regarding photo and video
coverage
* Preparing the ledger accounts of the clients
* Prepare letters, memos, timesheets, expenses and other document
* Assisting the supervisor in preparation of weekly and monthly report
* Prepare daily time record for the employees, expenses and other document
* Prepare collection and billing statement of the clients
* Acting as office in in-charge when the supervisor is not around
* In charge of issuing cash receipts and official receipts
* In charge in checking used film by the photographer
* In charge in checking the inventory of the machine laboratory
* In charge in checking equipments used for outdoor photo and video coverage
* Balance the book of accounts payables and receivables
* In charge in yearend inventory of all equipments located in gallery and laboratory
* Sha-Sha’s Jewelry and Pawnshop,
Look for a prospect or clients to have their selves to be insured.
* Deals directly to policyholders and filling claims.
* Attended telephone calls inquiries from policy holders.
Project: ERC1400D20C1
Prepare notice letters for the auctioned items of the pawner
* Prepare collection and billing statement of the clients
* Prepare letters, memos, monthly attendance, weekly timesheets, expenses sheet and other
documents.
* Maintain files of various documents like Sales and Pawning etc
* Attended telephone calls, general queries of clients regarding sales and pawning
* Records renewed and redeemed pawn tickets
* Filing, Sorting, Checking and Updating records of the pawner
* Update records of lay away items of the clients
* Prepare monthly and year-end inventory of jewelry stocks
* In charge of ordering stocks from the supplier
* In charge of actual jewelry inventory from the
in