Accounts Coordinator
ARABIAN TRADING SUPPLIES
مجموع سنوات الخبرة :24 years, 7 أشهر
Creates Master Data and open new ticket thru oracle system to create vendors account.
Handling, checking and review all Fleet vendors’ statement of account.
Daily update vendor’s account and Inform vendors thru email on those paid invoices.
Arrange Vendors Account Reconciliation and send to all Vendors.
Review vendor’s quotations, credit notes and delivery notes.
Analyze vendor invoices and prepare payment memo for Finance.
Yearly update vendor’s company registration, chamber of commerce, bank account and VAT and creates ticket thru system for management approval.
Daily prepare request in Oracle System for New Vehicles, Workshop tools & Office needs.
Accurate and timely checking of Petty Cash Re-Imbursements and monitory payments.
Complete and timely filing the files of Accounts and Employees.
Daily sending documents to all branch and receive mails from mail DHL for distributions.
Check damages, Tires and Tools before handover the vehicle to employee.
Creates TAMM and Petro app gasoline for concern employee.
Entertain vehicle users to Identify vehicle repair required.
Create vehicle maintenance request in Oracle system for mechanical repairs.
Input records of Job Cards in the Oracle System, spare parts received and parts issuance.
Collect items from warehouse and arranged based on planogram.
Update and implement planograms in stores to become attractive with customers.
Regular in store visits to track competitor activity and new item.
Gathering photos and details on shelves items to create monthly report.
Collect stand from warehouse and distribute in all stores
Collect damaged items from store and segregate each items to return in warehouse
Making order those items running to zero quantity.
Gathering items based on planogram.
Promoting items thru offering goods and shelves designed.
Making an order of those items running to zero quantity and increasing sales target.
Making an annual physical count inventory to oversee discrepancies and shortages.
Preparing monthly report of those fast moving items and non-moving items.
Requesting booking schedule in Panda Management.
Prepares all necessary documents for all Super Market Promotions.
Prepares sales report and other expenses after promotions period.
Conduct meeting with Hypermarket supervisor or manager to improve sales.
Prepares non-moving items report for weekly promotions in Hyper Market.
Preparing all necessary documents for Shipment in Panda Warehouse.
Managing items delivery from warehouse to Panda Central Warehouse.
Maintaining and update Stocks Status Report.
Review shipment advise, invoice, purchase order before downloading goods for receiving.
Daily Inventory and random inventory to those fast moving items for movement monitoring.
Organize and categorize each items in stock room for easy collect.
Prepare the item requested by salesman and check the quantity before releasing
Ensure the stock status quantity and the stock availability.
Organize stock room clean and all merchandize are well organize.
Prepares monthly stocks status report.
Conducting quarterly lock inventory on those non-moving items.
Prepares report for non-moving item for promotion and clearance sales
Separates under promotions and clearances and handover to salesman for display
Weekly preparing current stocks status report for those fast moving items
Prepare Goods Receiving Notes and Shipment Arrival Notes upon received the goods.
Daily input GRN in the system and MRN.
Ensure implementation and compliance with company's policy for sales, pricing, payments and financial policies and procedures to safe guard company's resources
Selling protection devices and monitoring services to consumers such as, conducting effective sales presentations, reporting weekly to sales meetings
Runs pre-set sales leads and maintains 75% closing ratio and also generating new business through offering new product and discounted sale items, giving referrals, cold calls and various sources and maintaining professionalism, integrity and high standards of customer satisfaction.
Consulting with clients after sales in order to prevent any problems or dissatisfaction and providing ongoing support and understand the selling process.
Evaluating cash disbursement if complying with the budget allocations.
Ensuring the arrival of goods shipment and stocks availability of existing products.
Check the new products if suppliers comply with packing list and products quality.
Oversee samples from suppliers for quality control testing and texture flexibility.
Joining with team to make new design and yearly budget proposal.
Regularly coordinate with marketing department for new prospected projects.
Regularly coordinate with finance department for budget allocation of purchasing goods.
Check and inspect the quality of all machines, building and other assets to align the budget repairs and maintenance.
Prepares incoming shipment schedule for warehouse and incoming shipment from suppliers.
Regularly check the quality control report and laboratory report.
Analyzing report from different Line Supervisor for daily production target.
Attending supplier Items presentations.
Timekeeper and responsible for filling documents related to in and out materials
Receive, unload, inspect and count the items delivery from supplier.
Review the supplier invoices if complying to Purchase Order quantity and amount.
Handling shipment receiving and prepares goods receiving notes (GRN) or direct issued notes.
Report damages and discrepancies to accounting department to inform supplier for credit note.
Count items and release MIV for goods issuance.
Ensure adequate record keeping and manage all documentation to confirm proper stocks and inventory control.
Daily random inventory for fast moving items and maintain stocks availability.
Prepares monthly stocks status report and management information system report.
Prepare Monthly Warehouse Stocks Reports.
Evaluating staff to get know if they are complying with the company guidelines.
Participating in year-end inventory and cycle counts
Conducting Physical Count when goods losses and make report for proper investigation
Conducting Annual inventory to check shortages and over quantity.
Arrange First Quality product in one place and prepare shipment reports and documents.
Separate and arrange Second Quality in one location to identify easily.
Determining the cash needs of a Barangay and ensure that sufficient liquid assets are available to pay the current obligations.
Liquidate all cash disbursement to the office of auditor.
Preparing the necessary documents and notes, and reporting to the City Accountant on all debt issued or to the City Auditor Receiving Disbursing all payroll and personnel deduction amounts (taxes, insurance and annuities)
Maintaining safe file for all payroll records and personnel records.
Acting as custodian, administrator and assuring compliance with the General Laws.
Government regulations pertaining to Labor Code and to retirement and insurance benefits, monitoring conformity with local personnel by laws and civil service regulations.
Release Monthly payroll for all employees and yearly bonuses.
Prepares weekly schedules and shifting for all manpower's. Prepares and issue business permit and collect fees.
Check delivery notes, purchase order then receive and count stock items upon downloading.
Creates control number for warehouse processing and managers approval.
Provide material return voucher for damage and rejected.
Print barcode stickers and price tags.
Preparing reports for items under mega sales and promotions.
Arranging those items under mega sales and promotions.
Arrange items per designated locations and rock classifications
Makes Inventory counts by comparing stock from physical to data system.
Mark stock items using tags, stamps and barcode sticker and other labeling requirements.
Clean and maintain items and maintain safety standard procedures.
Prepare monthly stocks status report.
Daily random inventory on fast moving items.
Prepare items request from different branches.
Data Installation, Programing, Design, Hardware installation, Software installation, Software development and data analyze.