Secretary & DC In-charge
Engineering Contracting Co. LLC
Total years of experience :29 years, 6 Months
Responsible for monitoring of supplies and providing
supplies of the operation and dispatching delivery team.
Interest
nbelegado@yahoo.com
Power BI
1PageCurriculum Vitae of Mr. Norman B. Elegado
In-charge for all Document Controller of Site Project and ECC group of companies.
• Responsible for overall coordination, implementation and control of ECC Group of documents.
• Ensure that document controllers are obtaining the document management objectives and clearly
understood and followed their job function.
• Ensure that document controllers are using the Electronic Document Management Systems for
monitoring and control.
• Responsible for coordinating new policy, guidelines and implementation of new procedures for
documentation.
• Implementing internal workflows by establishing electronic policies and procedures.
Responsible for safe keeping of all incoming and outgoing document of the project by providing
proper documentation (scanning files, and proper identification as per category of documents).
• Monitoring and Preparing report such as:
Weekly and Monthly Progress Report
Pending Submittal Status Report
Laboratory Test Status Report
Material Procurement and Approval Status Report
Drawings Registered Report (Latest drawing revision received from the Consultant
and Authorities).
NOC Tracking Status Report of All type of Discipline.
Daily Activity Report
And other report required by the Project Manager and superior.
• Implementing audit on project site for Data Management System and procedure evaluation.
• Providing training and assistant to the document controller and secretary.
• Read and interpreted engineering notes and drawing.
• Established a totally electronic database and numbering system.
• Controlled documentation access and accountability of all personnels.
• Implementing and maintaining version control and status on all engineering records.
• Created and established a serial number system to allow for traceability within configuration
management.
• Developed new engineering policy and procedures for the Engineering Records management, to
include training and supports all personnel within the Engineering Department.
• Quality check for all returned or close-out documents prior to handing over of files in Document
Storage Warehouse.
3PageCurriculum Vitae of Mr. Norman B. Elegado
Duties and Responsibilities
NORMAN B. ELEGADO
Senior Document Controller
• Providing procurement support as directed by the Management.
• Assisting in and supervising the procurement of goods and services and other procurement activities
as directed by the Management.
• Providing best practice in procurement based on the specific requirement needed the Company.
• Administering supplier contracts
• Leading and monitoring supplier relationships
• Assisting in the implementation of supplier contracts
• Liaising with the Management in areas of commercial or reputational risk.
• Assisting in the development of internal procedures and documentation.
• Communicating opportunities to achieve better value for money through better procurement
practices
• Negotiating with the suppliers to provide the best price I can get from the market; the comparison
sheet and assessment are submitted to the Management for review and approval.
• Administering the final negotiation to the supplier to further reduction of the price and best payment
terms that the supplier can offer the company.
• Making sure that the material delivery will be delivered as per the specification, time, and as per the
supplier agreement.
• Responsible for the evaluation of Suppliers services, review and feedback is monitored for future
transaction.
• Any other procurement or buying requirements as requested by the Management.
Development and Implementation of ASITE for ECC Group of Companies
• Review Site Project Set-up and Department process for digitalization
• Developing Workspaces, System Structure, and creation of User’s account and access privilege.
• Developing Workflows for task automation
• Developing Reports in line with the Department or end user’s templates.
• Developing project forms
• Developing Dashboard for monitoring of important data
• Creation of Project Mail Box for important emails storage.
• Developing system process that covers from tender stage, construction implementation, project
close-out up to safekeeping, monitoring of documents maturity and disposal.
• Responsible for training and support to all users
• Responsible for review of other ASITE modules that can be utilized by the Organization such as
1. Procument Modules - for Vendor Invitation
2. Sites Modules - for Snagging and Site tasks management.
3. Quality Modules - for Quality Inspection test plan
4. Models Modules - For Design Drawings (BIM, Revits, Autocad).
5. Project Forms Modules - for developing forms
6. Worfklow Modules - for developing process automation.
7. Report Modules - for developing comprehensive reports
8. Dashboard Modules - for developing user’s dashboard
2PageCurriculum Vitae of Mr. Norman B. Elegado
NORMAN B. ELEGADO
Location : Plot No. C023-8- Tecom,
Dubai, UAE
Project Value : AED 146 M
Client : DAMAC Properties
Project Value : AED 120 M
Client : Al Sondos Real Estate
Providing procurement support as directed by the Purchase Officer
• Assisting in and supervising the procurement of goods and services and other procurement activities
as directed by the Purchase Officer.
• Administering supplier contracts
• Leading and monitoring supplier relationships
• Assisting in the implementation of supplier contracts
• Assisting in the development of internal procedures and documentation.
• Negotiating with the suppliers to provide the best price i can get from the market, the comparison
sheet and assessment are submitted to the Management for review and approval.
• Monitoring of the materials inventory and making sure that buffer is available for immediate needs.
• Coordinating with the Storekeeper in charge for the availability material stocks and incorporating
availability of stocks to the material request for procurement.
• Follow-up with the material delivery as per the specification, time, and as per the supplier agreement.
• Any other procurement or buying requirements as requested by the Purchase Officer.
In-charge for all secretary and document controller of ECC
Group of companies.
HISH SCHOOL
3rd Year College - Undergraduate