Senior Sales Administrative
Alzain Jewellery
مجموع سنوات الخبرة :6 years, 3 أشهر
• Resolves administrative problems by analyzing the information, identifying issues and creates solutions.
• Screening phone calls and maintain professional communication via phone and e-mail.
• Handle the processing of all orders and repairs with accuracy and timeliness. Ensure that all orders/repairs are entered into system timely.
• Take orders from Sales and input those orders into software. Follow up orders to HO.
• Maintains supplies (Packaging materials and Collaterals) by regular stock checking to determine inventory levels.
• In-charge with Stationary requirements (request to submit to HO)
• Completing tasks assigned by the Boutique Manager accurately and efficiently.
• Ensure Customer details (name/contact number) of the credit notes are communicated to finance and sales man on timely basis. Follow up on credit payments with Boutique Manager and staff.
• Responsible in keeping the Boutique reports and records updated (databases with personnel, financial and other data or reports)
• Submit timely reports and prepare sales reports as assigned.
• Stay up-to-date with new products/services.
• Assist sales team whenever necessary.
• Transfer jewelry to head office through ERP system.
• Liaising with HO, Al Zain Boutiques & Factory.
• Ensure that work orders are complete and accurate and on time.
• Handle cash, credit or check transactions with customers and prepare daily banking.
• Resolve customer complaints, guide them and provide relevant information.
• Collecting payments of school fees from parents.
• Creating receipts and invoices.
• Maintain records of daily collection report and sending on daily basis.
• Providing required documents for refund.
• Recording data in the system of SAP
• Creating Transfer certificates.
• Assisting the accountant as required with variety of tasks.
• Sending drivers to the bank for depositing cash/cheques.
• Communicating with parents regarding school fees and outstanding balances.
• Sending invoices to parents.
• Helping Admissions with students’ House colour report.
• Creating manual invoices as required with amendments and full year fee invoices requests from parents
• Checking bank statements and issuing receipts according to those parents that have made payments.
• Managing the school uniform shop and coordinating with the uniform supplier - Zaks.
• Handling all cash transactions for uniform purchases by parents.
• Assisted in the pop up shops with uniform suppliers to sell uniforms and maintain records for events which is conducted in school.
• Maintaining records of uniform stock quantities and storing data in the system for both Trutex and Zaks.
• Communicating with uniform suppliers and ordering items when running low.
• Creating the school Newsletters on a weekly basis.
• Taking photographs of events going on at the school; including Superstar photos, Top Table, Class Awards.
• Distributing posters of ongoing and special occasion events; ensuring all posters/notices are up to date and maintained as and when required by the Head of School.
• Designing a large number of artwork for various school events including work with Photoshop and Indesign programmes.
• Attending school trips to assist in the care of pupils and handle the cash for food and entry fees.
• Creating original artworks - including drawing and painting - interior and exterior. Created original, exteri or artwork for Early Years Classrooms.
• Organised artwork for whole school events. eg: I did it last year for ‘Run for the Philippines’- Designed and painted a large scale drawing of world map for this charity event.
• Assisted HR to collect signatures from teachers and assisted with payroll work.
• Assisted the marketing department with promotional brochures and visited Nursery schools for marketing events.
• Assisted with the arrangements of whole school events, such as International Day and Qatar National day; making flags for classrooms and atrium; Assisting with the arrangement of tables and chairs.
• Ordering water coupons in the absence of PA.
• Maintaining Petty cash in the absence of PA
• Assisting with Parents Association activities as required.
• Helping admissions with filing and arranging students’ records.
• Helping IT department to creating report cards and other necessary items as required.
• Helping admissions with School Bus timesheets.
• Doing lamination, binding and Framing of certificates.
• Assisting with school inspections - filing, photocopying, binding.
• Helping finance for filing of the records.
• Create and design various materials for digital and print
• Selections of colors, fonts, images, and layouts
• Ensure projects are completed in a timely manner with a quality product
• Advise best practices and optimizations throughout design projects.
• Collaborate with fellow designers to develop new approaches for creating more-expressive graphics for the company
• Work with a wide range of media and graphic design software
• Establish creative direction for the company within brand guidelines
• Determine voice and messaging for graphic design pieces
• Implement feedback and changes whenever possible
• Create visualizations that convey accurate messaging for the project.
• Take professional pictures in a studio or on location
• Work closely with clients and colleagues to produce high-quality photographic images
• Use different techniques to enhance the photographs as required
• Use photo manipulation software such as Adobe Suite to get desired results
• Recommend creative ideas to exceed expectations of goals and objectives
• Use artistic knowledge to enhance and compose photographs
• Review sets of photographs and select the best results
• Operate various photographic equipment such as single lens reflex cameras and film or digital cameras and lighting
• Use current industry-standard software to create, design, layout, and produce a variety of informational and
marketing materials for various audiences and support activities. Utilize current design and technology trends to recommend the most effective style, technique, and medium for production within budget and time allowed.
• Design, produce, and edit a wide variety of graphic design for print and digital formats, as well as
photography production, including designing publications for print and online, page layout, logos, stationery,
fliers, pamphlets, posters, and capturing and editing photos.
• Operate digital cameras and take photographs for publications, web sites, and public relations materials.
Prepare photos for use online and in publications. Coordinate with external professional photographers as directed.