Administrative officer
Al Umnia Medical Store
Total years of experience :7 years, 8 Months
Providing administrative support and managing queries devising and maintaining office system, including data
management and filing.
• Manage office supplies stock and place orders
• Prepare regular reports on expenses and office budgets
• Maintain and update company databases
• Organize and filing system for important and confidential company documents
• Answer queries by employees and clients
• Update office policies as needed
• Maintain company calendar and schedule appointments
• Book meeting rooms required
• Distribute and store correspondence (Letters, emails and packages)
• Compile and maintain regulatory documentation databases or systems
• Coordinate efforts associated with the preparation of regulatory documents or submissions
• Communicate with regulatory agencies regarding pre-submission strategies, potential regulatory
pathways, compliance test requirement, or clarification and follow up of submission under review
• Maintain current knowledge base of existing regulation, standards, or guidance documents.
• Prepare and submit import permits
• Preparation of all Tender materials and documents, financial offer and technical presentation, and follow
up of operations
Providing personalized secretarial and administrative support in a well-organized and timely manner
• devising and maintaining office systems, including data management and filing;
• arranging travel, visas and accommodation and, occasionally, travelling with the
manager to take notes or dictation at meetings or to provide general assistance
during presentations;
• screening phone calls, enquiries and requests, and handling them when appropriate;
• meeting and greeting visitors at all levels of seniority;
• organizing and maintaining diaries and making appointments;
• dealing with incoming email, faxes and post, often corresponding on behalf of the
manager;
• carrying out background research and presenting findings;
• producing documents, briefing papers, reports and presentations;
• Organizing and attending meetings and ensuring the manager is well prepared for
meetings.
to the CEO
Responsible for all the administrative processes within the Office, as well as providing general
secretarial support to enable the smooth and effective running of the office.
• In charge of organize and prepare managerial activities related to the CEO and senior
management team
• Entrusted to manage certain activities in the Manager’s absence. Provided timely, courteous
and knowledgeable response to information requests; screened and transferred calls; and
prepared official correspondence.
• Ensuring the smooth distribution of mail internally and externally
• Managing a front office dealing with face to face, telephone & e-mail enquiries
• Answering a high volume of incoming calls and in-person inquiries from the clients &
colleagues; treated each person with respect and provide information and referrals.
• Communicated effectively with multiple departments and maintain strong relationships to
gain support and effectively achieve results.
• Updating databases with confidential and relevant information.
• Coordinating and communicating activities for the managerial events
• Taking minutes of meetings and transcribing and distributing summaries
• Type documents and correspondence
• Maintain contact with customers and agents
• Update and maintain CEO’s calendar
• Booking travel and accommodation for CEO & senior managers
Managing the daily classroom and Developing schemes of work and lesson plans
• Planning, preparing and delivering the instructional activities that facilitate active learning
experiences.
• Establishing and communicating clear objectives for all learning activities.
• Identifying and selecting different instructional resources and methods to meet students'
varying needs and using relevant technology to support instruction.
• Looking at each child’s way of learning and developing learning plans around to help them
gaining the best start in their education using materials and resources for use in educational
activities.
• Observe and evaluate student’s performance and development
• Providing regular feedback to parents and management, regarding to work, and behavior in
class.
• Maintaining accurate and complete records of students' progress and development.
• Maintain discipline in accordance with the rules and disciplinary systems of the school.
• Performing certain pastoral duties including student support, counseling students with
academic problems and providing student encouragement.
• Participating in department, school and parents meetings.
• Making sure to keep updated in the developments in subject area, teaching resources and
methods and make relevant changes to instructional plans and activities