Procurement Administrator
Nabina Group
Total des années d'expérience :19 years, 9 Mois
Jobs and Responsibilities:
▪ Handling day-to-day procurement of goods/raw materials/items required for various branches according to the company's
procedures and policies.
▪ Placing purchase enquiries/orders with international suppliers (the US, South America, Europe, North Africa, South East
Asia and Far East Asia) with regard to materials/items required by various subsidiaries of the company.
▪ Obtaining quotations/pro formas, reviewing them, comparing prices of quotes/pro formas with various suppliers and
negotiating prices.
▪ Opening a letter of credit (L/C) with the bank, following L/C formalities (L/C at sight, Usance L/C, etc.)
▪ Preparation of direct purchase (DP) files.
▪ Arranging T. T. payments to the suppliers in coordination with the bank.
▪ Following up with suppliers regarding dispatch of materials/items and original shipping documents, such as, commercial invoice, bill of lading, packing list, certificate of origin, etc.
▪ Following up with the shipping agents regarding arrival of goods/materials.
▪ Arranging necessary customs clearance documents and coordinating with Stores Managers of various branches for
deliveries of items shipped in 20’/40’ High Cube/Open Top/General Purpose containers.
▪ Maintaining proper DP/LC files with correspondences made with the suppliers and updating database of DP/LC files on the
computer.
▪ Purchasing materials/equipment at the most competitive prices within the project schedule.
▪ Finalizing both technical and commercial terms and conditions and issuance of orders in close coordination with user
divisions, finance and store on purchasing issues.
▪ Doing independent correspondences with suppliers.
▪ Coordinating with the insurance company for marine policies (of international procurement).
▪ Ensuring that confidential details are not disclosed.
Jobs and Responsibilities:
▪ Reviewed the PRF (Purchase Request Form) to confirm if specifications are complete & duly approved.
▪ Conducted a supplier evaluation, sourced the correct/accredited suppliers for the required materials and solicited a quotation from all of them.
▪ Evaluated offers based on technical details available in the PRF (Purchase Request Form) and tabulated the conforming quotations.
▪ Requested originators to confirm correctness of the offer with the best price.
▪ Negotiated the commercial aspect of the offer with the aim of getting the best price with the best terms and conditions.
▪ Prepared the purchase order and submitted for approval in accordance to the limits of authority mentioned in the company policies and procedures.
▪ Issued/served the purchase order to the concerned supplier and requested for the order acknowledgement.
▪ Arranged insurance coverage with the insurance company for orders with delivery terms of ex-works, FOB and C & F.
▪ Monitored deliveries and initiated follow-ups to make sure materials will be received/delivered according to the delivery commitment of the supplier.
▪ Communicated with suppliers regarding the preparation of Commercial invoice, Bill of Lading, Certificate of Origin, Packing List, etc. to facilitate the customs clearance formalities.
▪ Arranged shipments for orders with delivery terms of ex-works & FOB (by soliciting quotes from accredited freight forwarders and issuing purchase orders according to the best offer).
▪ Provided complete original shipping documents to the person in charge of the customs clearance.
▪ Arranged insurance claims for any materials damaged during shipment.
Jobs and Responsibilities:
▪ Placed orders of chemicals, sheep wool, & industrial and commercial use materials with European suppliers.
▪ Corresponded independently with the supplier for the authorized agency/exclusive dealership/distributorship of the products.
▪ Searched suppliers for items/materials requested by the client, requested for quotes, confirmed pro formas and procured either by air or road.
▪ Supervised staff/subordinates who were involved in the purchase department.
▪ Coordinated with insurance, courier and freight forwarder companies.
▪ Coordinated with storekeepers and salespersons once the goods were received.
passed with second division marks