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تم إلغاء حظر المستخدم بنجاح
نوالا O'Brien, Executive Assistant to CEO

نوالا O'Brien

Executive Assistant to CEO·Beiersdorf

الإمارات العربية المتحدة

بكالوريوس, Public Relations

الخبرة العملية

مجموع سنوات الخبرة: 21 سنوات, 3 أشهر

Executive Assistant to CEO

يناير 2013 - حتى الآن

Beiersdorf

دبي، الإمارات العربية المتحدة

يناير 2013 - حتى الآن

• Annual project management of a 1.1m AED overseas conference for high profile business partners. (Destinations: Mauritius, Singapore, Madrid, Moscow, Hong Kong, Dubai)
• Project management of an office relocation and two office refurbishments.
• Co-ordination of all regional and international travel arrangements, visas and itineraries.
• Management and maintenance of a busy calendar of appointments, including scheduling and identifying conflicts.
• Planning and coordinating company-wide offsite meetings including Management Team Meetings, Mid-year/Year-end events, MENA Cups, Company Iftars, Dinners, Family Days etc.
• Conducting research to prepare, gather and proofread briefing materials, agendas and decks for all executive-level meetings.
• Booking conference rooms, coordinating and setting up high-level conference calls, Townhall meetings etc.
• Proactively reading, monitoring and prioritizing a high volume of emails for the Managing Director.
• Management of yearly calendar to track important meetings, business trips, training courses, vacations, personnel evaluations etc.
• Development and maintenance of alert system for upcoming deadlines on incoming requests, projects and events.
• Creating expense reports, budgets and filing systems. Ensuring invoices are paid on time.
• Distributing company-wide announcements.
• Facilities Management/Office Management - building and grounds maintenance; cleaning; catering and vending; health and safety for the office.

مجال الشركة:
السلع الاستهلاكية سريعة التداول
الدور الوظيفي:
سكرتارية

Executive Assistant to the President/Sales Rep

يناير 2012 - يناير 2013

PepsiCo

دبي، الإمارات العربية المتحدة

يناير 2012 - يناير 2013

• Managed an extremely active calendar of appointments.
• Scheduled travel, including personal travel for the SVP; prepared detailed travel itineraries, flights, hotels and ground transportation.
• Performed administration tasks such as filing, developing spreadsheets, faxing reports,
photocopying collateral and scanning documents for inter-departmental use.
• Researched and assembled data for reports and presentations.
• Compiled PowerPoint presentations.
• Successfully completed critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence and other tasks that facilitated the SVP’s ability to effectively lead the department.
• Worked closely and effectively with the SVP to keep her well informed of upcoming commitments and responsibilities, following up appropriately.
• Provided "gatekeeper" and "gateway" role, created win-win situations for direct access to the SVP’s time.

مجال الشركة:
السلع الاستهلاكية سريعة التداول
الدور الوظيفي:
سكرتارية

Executive Assistant

مارس 2005 - ديسمبر 2011

Arnotts Department Store

أيرلندا

مارس 2005 - ديسمبر 2011

• Managed and coordinated internal/external meetings, conferences, speaking engagements, webcasts, video-conferencing, live meetings and teleconference calls along with providing supporting meeting materials.
• Scheduled travel arrangements and created detailed itineraries for both business and personal travel.
• Prepared and composed, proofread and distributed written documents such as presentations, emails, agendas, reports, meeting minutes and various other materials.
• Screened email traffic, phone calls, maintained filing systems and updated contacts.
• Was responsible for organizing and submitting travel and entertainment expense reimbursements.
• Provided onsite assistance at Leadership meetings, Board meetings and offsite meetings.
• Co-ordinated project-based work:
o Arranged a Pension Fund Election for over 800+ members
o Relocated 70+ staff into a new office
o Produced a monthly newsletter for 1000+ staff
o Supported Marketing team with seasonal Fashion Shows

مجال الشركة:
خدمات الدعم التجاري الأخرى
الدور الوظيفي:
إدارية

التعليم

Fitzwilliam Institute

يونيو 2011

يونيو 2011

بكالوريوس، Public Relations

أيرلندا

BCFE, Dublin, Ireland

يناير 2001

يناير 2001

دبلوم عالي، Diploma in Information Technology

أيرلندا

RSA Examinations Board, United Kingdom

يناير 1998

يناير 1998

دبلوم، Certificate in Computer Applications

المملكة المتحدة

Skills

Logistics
Expert
Logistics
Expert
Travel
Expert
Travel
Expert
Microsoft PowerPoint
Expert
Microsoft PowerPoint
Expert
Preparation
Expert
Preparation
Expert
Internal Communications
Expert
Internal Communications
Expert
Event planning
Expert
Event planning
Expert
Presentation development
Expert
Presentation development
Expert
Analysis and proofreading
Expert
Analysis and proofreading
Expert
Report generation
Expert
Report generation
Expert
Calendar scheduling
Expert
Calendar scheduling
Expert
Meeting and travel support
Expert
Meeting and travel support
Expert
Project management
Expert
Project management
Expert
Logistics
Expert
Logistics
Expert
Travel
Expert
Travel
Expert
Microsoft PowerPoint
Expert
Microsoft PowerPoint
Expert
Preparation
Expert
Preparation
Expert
Internal Communications
Expert
Internal Communications
Expert

اللغات

الانجليزية
اللغة الأم