Business Coordinator
pricewaterhousecoopers
Total years of experience :22 years, 7 Months
Coordinating all admin work in PwC mepsi, and perform the needed day-today administrative activities.
Perform to Operations Manager on daily basis, the training and the budget status.
Ensure that all logistical activities are planned according to the schedule.
E-mail, scheduling meetings, conference calls ...etc.
Following up and communication information to MEPSI’s stakeholders, suppliers’ facilitator and others.
Organizing the travel itinerary, internal transport and hotel bookings required for trainers.
Keeping and monitoring the inventory system and items, and all materials needed for MEPSI.
Schedule meetings, take minutes of meetings.
Coordinating both in-house and external events.
Recording and submission MEPSI expenses and invoices.
Working alongside Training & Operations manager, developing client/suppliers database and making sure that it is kept up to date.
Experience Profile & Key Responsibilities
• Promote the role and work through personal good practice
• Managing the calendar efficiently
• Makes daily record of expected visitors to the school and gives list to the Guard.
• Ensure the confidentiality of all information shared with the post holder and through him/her with members of the administration support team as and when appropriate
• Ensure the smooth running of the head’s routine work
• Prioritizing the significant issues and appointments.
• Keeping all parties informed on time
• Provide full secretarial services on various issues as requested (translation/typing/filing)
• Coordinate the visits of official guests and liaison with Heads of Section on visits to their schools as appropriate
• Coordinate the writing and typing and proof-reading of the Principal's correspondence
• Recommend to the Principal improvements in the office routines and practices
• Draft letters to concerned parties upon the Principal’s request
• Prepare the agenda and the minutes of the Ssenior Management, Extended Senior Management and Business Mmeetings.
• Work on certain projects as directed by the Principal.
• Report to the Principal of any irregularities in procedures that come to his attention
• Help the parents, students and staff with their queries and requests as directed by the Principal
• Make sure enough and appropriate communication between the Principal, parents and the staff are in place.
• Taking appropriate action in cases of an emergency and in the absence of direct instructions
• Sort, screen mail and documents and file them in order.
• Ensuring that all meetings/appointments agendas are being documented and managed.
• Follow up and coordinate admin issues with respective departments.
Chairman Office Manager
Experience Profile & key Responsibilities
Performs a variety of secretarial and clerical duties as assigned. Includes typing, filling, answering telephones, dispatching and distributing mail, receiving and directing visitors, scheduling meeting and taking minutes of meetings.
Receives and directs visitors after checking the intention of the visit and informing the staff member to be visited.
Transcribes material such as memoranda letters, faxes, emails, includes receiving materials, discussing any special requirements and placing in order of priority. Proof reads typed and transcribed material prior submittal for review and signature.
Maintains and updated the office filing system to facilitate ease retrieval. Keeps a proper file coding system and a controlled backup system
Distributes papers and mail to staff members. Reviews, sorts and distributes copies of documents as instructed.
Receives incoming telephone calls, answering promptly and courteously. Verifies callers and transfers them to the persons concerned. Otherwise takes massages and relays same, later as per procedure. Also answers general office inquires.
Attend management meetings upon request to take down minutes. Types and submits the minutes for approval and distributes as per instruction. Keeps proper files and prepares reminders for action items.
Keeps an agenda for the Chairman Business meetings and reminds him of the schedule.
Arrange for travel tickets, and other business related documents.
Regular contacts with company staff.