Nuning Sunarni

• Verify that all invoices are supported by duly approved purchase orders when
applicable, signed receiving documentation and/or the approval of authorized
management personnel.
• Ensure invoices have relevant documents such as PO, Contract, FF&E/Capex
Approval etc.
• Verify the invoices to check the unit of issue. Unit price, quantity, extension
against the hotel purchase order and receiving advice.
• Code invoices to the appropriate general ledger account and submit to Chief
Accountant forverification.
• Obtain approval for invoices from the appropriate department prior to
processing the invoice on the accounts payable system.
• Ensure invoices without relevant supporting documents are approved by
respective Department Heads or Division Heads.
• Ensure invoices are correctly posted into system either manually or through
the FMC upload file.
• Maintain alphabetical files by vendor containing complete invoices and back
up attached for efficient access.
• Maintain approved up-to-date vendor/supplier database on the accounts
payable system.
• Process the payments in the bank portal with all supporting documents to the
Director of Finance & General Manager for their signatures.
• Maintain a close working relationship with the purchasing, receiving and cost
control staff.
• Reconcile main vendor statements monthly in order to ensure that the account
is kept current.
• Check vendor statements as they are received and resolve all discrepancies
directly with the vendor.
• Maintain alphabetical files by vendor containing complete invoices and back
up attached to Payment for efficient access. All filing is to be kept current.
• Ensure all expenses for the month are posted.
• Maintain Separate and proper filing for all the Deposits /Advances & Ex-com
Expense reports after payment.
• Prepare list and back-up for accruals (invoices received after closing and goods
and services received but not yet invoiced).
• Run the required reports at month end and ensure that the aging is balancing
with the GL.
• Perform Tasks of Month End forAP.
• VAT report.
• Bank Reconciliation.

• To prepare coding for non Daily Market List (DML) invoices from receiving office
and submit for review.
• To finalize and post receiving non DML invoice entries after review.
• To compile monthly delivery without invoice and photocopy DO for month
end accrual.
• To generate payment for all invoices and ensure validity and accuracy ofsuch
payments.
• To ensure all invoices are authorized by HODs for payment.
• To prepare Balance Sheet Reconciliations for all Payable related accounts.
• To complete all concessionaire payments upon reconciliation from Income
Audit.
• To compute claims of up-selling incentive from Reservation & Front Office for
review.
• To compute all expenses and traveling claims for review.
• To compile supporting documents for employee ledger for salary deduction.
• To complete all Payable related JVs for month end closing.
• Accounts for and audits all items on purchase orders, receiving records and
supplier invoices.
• Prepare cost distributions and account codes for all supplier invoices and
credit notes.
• Reconciles all supplier monthly statements.
• Prepares remittance for all payments whether immediate or regular payments
and forwards the remittance, vouchers and all supporting documentation to
the Director of Finance and General Manager for approval and signature.
• Maintains adequate up to date files for all accounts payable records and
maintained records of all documents sent to warehouse and forward to
Accountant for reference.
• Posts and updates all month end procedures.
• Performs any reasonable additional task in order that the department
functions smoothly.
• Ensures the accurate and timely input of data to the account payable ledger.
• Collates purchase orders, receiving records and invoices.
• Prepares trade accruals at the month end.
•

Payable,
• Arrange a Daily Sales Report.
• Make sure all revenue matches the system.
• Checking BEO for bills and revenue.
• Check all FO and FB bills and ensure all procedures are complete.
Arrange / recap the OC and Entertaint bill, vallet, transportation, Rebate,
•
Laundry, Health Club Spa.
• Compile / recap compliment, USED and EXPIRED vouchers.
• Cash count & surprise audit with General Cashierto all outlets.
• Cash count and check the General Cashier daily cash report.
• Checking incentives for upselling room & beverage (alcohol).
• Make a manualjournal and ensure the transaction code is correct.
• Make a Hotel Tax Report (PB1).
• Upload the Hotel Tax report (online).
• Check Receiving Report from Receiving & Cost Control.
• Make supplier account in Sun System.
• Import Journal Receiving.
• Prepare & Post Manual Invoice, Prepare Cash advance, paymentvendor,
license from other department in Sun System.
• Payment Bank in Sun System.
• ID Billing PB 1.
• ID Billing PPh + PPN.
• Payment Utilities & BPJS.
• Make report SPT PPh 23 & 4 ayat 2.
• Prepare Accrual Journal from other Department.
• Make sure all invoices from Cost Control have been posted to Sun System.
• Reconcile bank out balance (Actual Balance vs System Balance).

• Pick up, calculate remittance accompanied by security.
• Verify the total cash revenue in the system.
• Arrange cashier daily report that contains the amount of remittance, overage /
shortages.
• Verify the completeness ofthe reimbursement, and pay the agreed
reimbursement.
• Conduct and make daily cash reports & cash count with Income Audit.
• Arrange float cash submissions.
• Keep a journal forthe submission ofthe float cash.
• Perform cash counts to each outlet, especially at the end ofthe month.
• Deliver cash payments for casual salary.
• Conduct banking transactions, both remittance deposits and other payments.
• Submit payment using check to Supplier.

• Calculate service charge, check payroll from HRD.
• Arrange month end closing report.
• Arrange Tax Report.
• Arrange cash reports, supplier payment and all duty as a General cashier.
• Supervise the accounting team.

• Arrange list of requests for daily operational funds to the head office.
• Arrange submissions of payment for suppliers, vendors.
• Arrange daily cash statement.
• Arrange salary calculation for all employees.

• Verifying, completing invoices to be billed.
• Checking BEO with guest ledger (group).
• Check the banks daily mutations.
• Arrange calculation offloat cash travel agent.
• Collecting by telephone & sometimes visit to travel agents, corporate.
• Posting payment to the system.
• Monitor aging so as not to exceed due.

• Receiving, verifying, completing invoices with purchasing orders & receiving
goods, returning goods, ensuring electricity and water use are in accordance
with engineering calculations.
• Re-checking and ensuring the calculation ofsalaries of all employees whether
permanent staff, contracts, outsourcing, in accordance with the work
schedule.
• Keep a journal.
• Submit to finance for payment processing.

• Verifying, completing invoices that will be billed by collectors and sales both
inside, outside the city with supporting documents such as proof of order,
return of goods.
• Collection by telephone for aging that exceeds the due date.
• Receiving collector billing results back, verifying that invoices that have not
been invoiced and that have been invoiced are in accordance with the billing
list.
• Posting payment to the system.

• Verifying, completing invoices that will be billed by collectors and sales both
in, outside the city & island with supporting documents such as proof of order,
return of goods.
• Assist billing by telephone for aging that exceeds the due date.
• Receiving collector billing results back, verifying that invoices that have not
been invoiced and that have been invoiced are in accordance with the billing
list.
• Enter payment to the system.

• Make a list of bills to be taken by each collector and sales (both inside and
outside the city).
• Verify invoices / receipts from billing results and receive the results of bills
obtained by the collector and sales.
• Input payments to the billing and payment system through the bank.
• Help billing via telephone, especially for aging that has exceeded the due date.
• Calculating billing commissions for collectors and sales.
• Transactions to banks include cash deposits & demand deposits to collection
banks.
• Make daily cash & bank statements.
• As part ofthe Account Payable and Tax.
• Receive, verify invoices with purchasing orders & receipt of goods.
• Make a list of payments to suppliers and open / write a check as proof of
payment.
• Input debt payment to the system.
• Make a reportValue Added Tax (Vat), PPh 23.