Proposal Coordinator
Hill international inc
Total des années d'expérience :21 years, 9 Mois
Proposal Development: Spearheaded the creation of compelling and comprehensive proposals for design projects, ensuring alignment with client requirements, project specifications, and company objectives. Coordination and Collaboration: Coordinated with cross-functional teams including project managers, engineers, architects, and estimators to gather necessary information and inputs for proposal development, fostering collaboration and ensuring accuracy. Bid Process Management: Oversaw the entire bid process from initial request for proposal (RFP) analysis to submission, ensuring deadlines were met and compliance with all requirements. Proposal Tracking and Reporting: Maintained accurate records of proposal activities, including tracking proposal status, outcomes, and metrics such as win/loss ratios, to inform decision-making and improve future proposal strategies. Reads and reviews RFP/PQ/EOI invitations and prepares bid responsibility matrix accordingly. Prepares, assembles, and issues technical and financial proposals, pre-qualifications and proposal clarifications. Liaises and coordinates with multiple parties, including but not limited to JV partners, sub-consultants, the companys internal departments and other regions. Completing and maintaining company registrations and licenses on client databases. Monitor various tender portals routinely to identify any contracts relevant to the company, either to bid or for market intelligence purposes.
Evaluating the RFPs and preparing EOI and tender submissions.Middle East bidding experience both UAE and KSA proposals.Experience with SAP and Ariba Portals for submitting tenders online. Taking lead in preparation of visually appealing proposals and presentations according to company branding standards (i.e., layout, formatting, writing, editing, proofreading and production). Liaise with sub-consultants, communicating effectively to receive timely and accurate input. Contributing ideas to improve the brands profitability.Knowledge of creating proposals in In-design and Word. Ensure the progress of all bids are accurately recorded on our Customer Relationship Management (CRM) system.Assisted in maintaining database, image library and files.Conducting research. Updating and maintaining company proposal templates. Knowledge on maintaining company staff CVs and creating CVs according to clients format, Make sure the team is always maintaining company marketing protocols by updating them with code of conduct on regular basis. Manage and train the rest of the team with the ongoing proposals and meeting deadlines. Updating internal bid trackers, including the latest status of all upcoming and ongoing bids. Collaborated with international office marketing team in updating company website using WordPress. Design, build and maintain our social media presence on all our media channels. Brainstorm new and creative growth strategies. Organize social media sites, create online content and work alongside with the graphic team in designing marketing materials.Knowledge of writing promotional emails and newsletters to the existing clients.
Worked alongside with senior management, and supported other teams to design, write and produce proposals, presentations, and other marketing collateral in alignment with brand standards. Designed marketing proposal with the help of Adobe suite CS5. Knowledge of Adobe illustrator, Coordinate business development activities, including incoming leads, follow-up, and tracking of opportunity status. Knowledge of complete business development proposal; proficient (RFP/RFQ). Knowledge on updating companys staffs CVs. Perform multiple marketing efforts against rapid and frequent deadlines. Worked as a team to elevate the quality of our efforts and contribute to our win strategy efforts. Worked alongside with Graphic design team to ensure the design and layout of the proposals are presentable. Assisted in updating the staff on companies security policies. Knowledge of preparing marketing reports and responsible for distribution of marketing materials to various partners. Design & manage social media posts & content. Knowledge of creating content to ensure it is informative and appealing. Undertake daily administrative tasks to ensure the functionality and coordination of the departments activities. Conducted market research where the upcoming projects are going on in an around UAE. Assisted in the organizing monthly, quarterly and yearly meetings.
Assisted in organizing company events. Compose and coordinated with the international marketing team to post online content on the companys website and social media accounts such as Facebook, Twitter and LinkedIn. Worked on international marketing proposals.
Develop, implement and manage our social media strategy. Define most important social media KPIs.
Design & manage social media posts & content. Measure the success of every social media
campaign. Stay up to date with the latest social media best practices and technologies. Work on
creating social media contents to ensure it is informative and appealing, Collaborate with Marketing,
Sales and Design teams. Monitor SEO and user engagement and suggest content optimization.
Communicate with industry professionals and influencers via social media to create a strong network.
Undertake daily administrative tasks to ensure the functionality and coordination of the department’s
activities.
Support marketing executives in organizing various projects.
Conduct market research and analyze consumer rating reports/ questionnaires
Employ marketing analytics techniques to gather important data (social media, web analytics, rankings
etc.)
Assist in the organizing of promotional events and traditional or digital campaigns and attend them to
facilitate their success.
Prepare and deliver promotional presentations.
Compose and post online content on the company’s website and social media accounts.
Write marketing literature (brochures, press releases etc) to augment the company’s presence in the
market. Communicate directly with clients and encourage trusting relationships
Worked with alongside with senior management, and support other teams to design, write and produce
proposals, presentations, and other marketing collateral in alignment with brand standards.
Coordinate business development activities, including incoming leads, follow-up, and tracking of
opportunity status.
Knowledge of complete business development proposal; proficient (RFP/RFQ).
Perform multiple marketing efforts against rapid and frequent deadlines..
Worked as a team to elevate the quality of our efforts and contribute to our win strategy efforts.
Worked alongside with Graphic design team to ensure the design and layout of the proposals are
presentable.
Assisted in website updation, marketing reports and responsible for distribution of marketing materials
to various partners
I worked with the creative director on a daily basis to coordinate and plan projects for the in-house design team. Liaise between designers, directors, and Print media to ensure the smooth progression and completion of every project. Collaborate with the departments across organization to help define both the brand story and the story as interpreted by the customer. Contributed to the day to day workings of publisher activities in editing, design, sales, and marketing. Checked facts and did research for guidebooks and regional publications. Read and evaluated unsolicited manuscripts for the assistant editor. Developed the 2013 catalogue magazine for the company. Ensuring all digital and print projects is delivered on time and to budget. Mediating between all individuals involved in every stage of each project. Contributing to the continuous improvement of client work, suggesting creative and relevant ideas to develop existing relationships and projects. Ability to research and understand the audience at which a particular piece of copy is aimed and write creatively to engage that audience with the required message.
I work alongside with the creative director on a daily basis to coordinate and plan projects for the in-house design team. I am the sole responsibility to liaise between designers, directors, and Print media to ensure the smooth progression and completion of every project.
Collaborating with the departments of public relations, communications, marketing, customer service, IT and human resources to help define both the brand story and the story as interpreted by the customer.
Contributed to the day to day workings of publisher activities in editing, design, sales, and marketing.
Checked facts and did research for guidebooks and regional publications.
Read and evaluated unsolicited manuscripts for the assistant editor.
Participated in design meetings. Proofread copy and supported the production staff.
Assisted in developing the 2013 catalog for the company.
Ensuring all digital and print projects is delivered on time and to budget.
Mediating between all individuals involved in every stage of each project.
Remaining commercially aware of new digital technologies and current trend.
Contributing to the continuous improvement of client work, suggesting creative and relevant ideas to develop existing relationships and projects.
Ability to research and understand the audience at which a particular piece of copy is aimed and write creatively to engage that audience with the required message.
Experience of writing press releases, sales materials, blog posts, news items and lifestyle articles.
Exceptional oral and written communication skills ability to present and communicate complex information to various levels within the organization.
Confident in making decisions and consistent ability to seek out appropriate input. Strong understanding of consultative methods, models, approaches. Strong relationship building skills .Ability to deliver presentations and participate substantively in discussions with various management levels within the organization.
Responsible for quality verification of CPA and AICPA books
Prepared Tax newsletters & Product Labels using In-design CS5, Microsoft Office Word
Generated leave reports, weekly reports using Power Point
Hosted Monthly Rewards and Recognition Awards function
Compiled clients wealth management newsletter by selecting relevant Reuters news and editing them
Published newsletters using web publishing technology, content management systems
Coordinated with editors and contributors in other locations on a daily basis and escalated any problems
Prepared reports for Monthly Operational Meetings and calls in Excel and Power Point
Reporting to Team Leader
Key Deliverables: Responsible for quality verification of CPA and AICPA books. Prepared Tax newsletters, brochures, product Labels using In-design CS5, Microsoft Office Word. Knowledge of complete APA and Chicago writing style. Compiled clients wealth management newsletter by selecting relevant Reuters news and editing them. Published newsletters using web publishing technology, content management systems Coordinated with editors and contributors in other locations on a daily basis and escalated any problems. Prepared reports for Monthly Operational Meetings. Assisted in organizing company events.
Received Appreciation on Research work for all the courses and volunteer work for undeserved Hispanic children-making them familiar on how digital media work in Journalism.
Received appreciation on working a group project on Stenography.