SR.SPECIALIST PURCHASING
alfanar company
Total years of experience :14 years, 3 Months
Responsible for the daily activities of procurement
o Researching and identifying prospective suppliers
o Evaluating products and suppliers according to key business criteria.
o Preparing proposals, requesting quotes, and negotiating prices, purchase terms and
conditions.
o Prepare commercial comparison of received quotations. And showing the saving for each item.
o Preparing and issuing purchase orders and agreements.
o Monitoring supplier performance and resolving issues and concerns.
o Negotiate contract terms of agreement and pricing.
o Track orders and ensure timely delivery
o Inspecting and evaluating the quality of purchased items and resolving shortcomings.
o Purchasing materials and services like Rental Equipment’s, rental cranes, manlifts, rental Manpower, advertising service, supply Ms Steel, accessories and services contracts. Like water, sewage / pest control/ insurance / firefighting maintenance contract, garbage container, sub- contractors for finishing works and civil works.
o Make agreement for supply and apply : wooden door, steel doors, WPC doors, Sub-contractors for finishing works ( paints, tiles, waterproofing, electrical, plumbing etc..) and purchase all materials related for building construction for construction projects.
o Experience using an ERP and SAP computer system to plan and procure purchased item
o Proficient with MS Office: Word, Excel and PowerPoint.
o Develop HR & Admin’s work plans; align them with the overall business plan.
o Develop, maintain and implement HR & Admin policies.
o Manage and monitor company vehicles (maintenance, purchase, scrap process, handover and license validity).
o Analyse, monitor and control all expenses of fleet on vehicle basis.
o Carry out day to day admin service Functions.
o Arrange the required PRs manual and SAP Service for admin Dept.
o Manage, find, choose, prepare and provide proper accommodations for the Employees inside and outside Riyadh.
o Control all the activities related to housing services and insure high level of satisfaction for employees.
o Monitor the facility to ensure that it remains safe, secure, and well-maintained.
o Oversee the maintenance and repair of machinery, equipment, and electrical and mechanical systems.
o Maintain financial files and records.
o Assist with preparation of Bylaws.
o Review Project & factory expenses (value, and matching with Co. Policy).
o Prepare and track Admin. Department budgets, pay bills, and do banking and invoicing.
o Ensure health and safety issues are addressed, including making staff aware of building safety procedures and safe work practices.
o Responsible for Making Recruitment Request in SAP.
o Arrange the required PRs manual and SAP Service for admin dept.
o Supervising Staff Housing (New Rent Contracts, Contract with Services Providers) and look after all required maintenance, and Project Housing requirements in all the kingdom.
o Supervising Company Cars: Fuel Supplies, Controlling Fuel Consuming, maintenance and preventive Maintenance
o Follow up with Car Insurance Company, New Addition, Deletion …., and prepare Debit & Credit Note for Employees.
o Maintenance works for Factory & Housing, and reviewing budgets.
o To retain and maintain all licenses documents, and following commercial and industrial registration, and Zakat and income, and making sure that all documents are valid.
o Processing yearly review for plans and policies of factory in co-operation with projects management, sales and the owner. Also, to identify the needed growth and expenses levels.
o Review and audit yearly balances and reporting employee’s status of salary increments, accommodation.
o Insuring of executing plans according to the received reports from the sales and projects managements.
o To prepare weekly, monthly and yearly reports and discuss them with general manager
o Prepare employee vacations, recruitment and termination decisions and following the procedures in co-operation with other managements divisions.
o Responsible for announcing and informing the employee about the administration decisions after approval.
o Adoption of vouchers after signature and making a review according to the rules of procedures.
o Fully responsible for vehicles repair and maintenance, employee accommodation, the safety of administration building, and all the assets, and the safety of factory and insuring that it is secure against theft or tampering, and issuing the related instructions and decisions.
o Prepare social and medical insurance for employee. Prepare vehicles insurance and following after licenses and traffic documents.
o Review and adopt of wages, salaries, yearly increments statement
o Review clients, suppliers and bank accounts, and auditing the correct entry of accounting data, and prepare balances, Zakat, income and following with Zakat office with the responsible person.
o Compile and analyze financial information to prepare entries to accounts.
o Establish, maintain, and coordinate the implementation of accounting and accounting control procedures.
o Prepare and review budget, revenue, expense, Salaries, invoices, and other accounting documents.
o Analyze revenue and expenditure trends and recommend appropriate budget levels, and ensure expenditure control
o Prepare profit and loss statements and monthly closing and cost accounting reports.
o Explain billing invoices and accounting policies to staff, vendors and clients.