Personal Assistant to Country Manager
Al Futtaim Gruop
Total years of experience :23 years, 9 Months
A. Manage the CCO Office.
B. Organize and supervise all of the administrative activities that facilitate the smooth running of an office.
C. Preparing monthly sales reports.
D. Preparing monthly presentation to the executive committee, covering the monthly commercial updates.
E. Preparing monthly performance reports that are communicated to Ministry of Investment.
F. Keep track of the marketing activities.
G. Liaise between HQ and regional offices & warehouses.
H. Prepare the monthly newsletter for the commercial department.
I. Generate follow-up reports on daily, weekly & monthly basis.
J. Keep in touch with all clients to ensure their deliveries are fulfilled.
K. Update pricing sheets based on cement updated prices on daily, weekly & monthly basis.
L. Preparing monthly sales reports.
M. Monitor dispatched quantities.
N. Update pricing sheets based on cement updated prices on daily, weekly & monthly basis.
O. Handle all expenses of CCO, and manage all other administrational duties related to the CCO.
P. Managing CCO’s calendar.
Q. Aggregate the market visits’ reports from Sales Supervisors on weekly basis.
R. Prepare the SOT weekly report.
S. Create Purchase Requests for the Commercial Division.
T. Keep log of all created PR’s and their status.
U. Place GR’s (Goods Receipt) for the Commercial Division.
V. Follow up on pending issues with other departments related to the Commercial Division.
W. Any other duties assigned by the CCO.
1-Manage the Director’s Office.
2-Carrying out specific projects and research.
3-Responsibility for accounts and budgets.
4-Taking on some of the manager's responsibilities and working more closely with management.
5-Being involved in decision-making processes.
6-Organize and supervise all of the administrative activities that facilitate the smooth running of an office.
7-Perform secretarial and administrative support to Director.
8-Manage the time and work schedule for the Director.
9-Meeting and greeting visitors at all levels of seniority and arranging suitable hospitality.
10-Organizing and maintaining diaries and making appointments.
11-Coordinating and maintaining all meeting dates and attendance together with any other attendees.
12-Responsible for pricing management system and administration for the Non Food Purchasing team.
13-Preparing and distributing required documents for the meeting at least 2 working days before the meetings take place.
14-Dealing with incoming email, faxes and post, often corresponding on behalf of their Director.
15-Examining, evaluating, translating as required, and prioritizing correspondence and papers for the Director’s attention.
16-Taking dictation and minutes of meetings.
17-Carrying out background research and presenting findings.
18-Producing documents, briefing papers, reports and presentations.
19-Organizing and attending meetings and ensuring their manager is well-prepared for meetings.
20-Liaising with clients, suppliers and other staff.
21-Updating and chasing delegated tasks to ensure progress to deadlines.
22-Deputizing for the manager, making decisions and delegating work to others in the manager's absence.
23-Ensure the office procedures of the department are always followed.
24-Devising and maintaining office systems, including data management, and maintaining a filing system, etc.
25Arranging travel and accommodation and arrange for conferences and events.
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