Executive Assistant
NextCare
مجموع سنوات الخبرة :13 years, 0 أشهر
• Managing a variety of different projects related to the business
• Organizing and managing top management meetings
• Taking minutes, providing reports and action point’s reports
• Preparing variety of presentations for the CEO and RCOO
• Following up on action points and projects deliverables, making sure the projects are finalized in timely manner
• Organising our global partners visits and events
• Providing analytical studies (CBA analysis) for new projects in various countries.
• Assisting in preparation of the business presentation for the potential investors
• Organising and creating a database of all business cards of the business owner (more than 1000 contacts)
• Creating various documents and materials for the business
• Assisting in various tasks as a private assistant (bookings of the restaurants, picking up a child from school etc…)
• Assisting with obtaining visas for the household staff
• Taking notes during investor meetings and presentations and typing them after to be presented to the Founder
• Scheduling meetings
• Preparing detailed travel itineraries (including flights, hotel bookings, car rentals, maps, navigation coordinates etc…)
• Solving technical issues with office equipment (printers, computers etc)
• Setting up necessary systems and programs on business computers
• Creating backup drives (with music, photos and videos) for the Founder
• Sorting out the issues with IPhone and Blackberry phones and setting up email accounts and other applications as required
• Maintaining the stock for the office stationery
General responsibilities of an Executive Assistant to the VP of the company (complex travel arrangements, arranging and maintaining complex multinational meetings schedules as well as phone/video conference calls, organizing and maintaining contacts database)
Expense reports preparation and submission
Invoicing
Taking minutes at the team meetings
Presentations preparation
Developing and maintaining positive relationships with suppliers and service providers in the global multicultural environment
Participating in the organization of the events
Project Management support to the Product Development team (coordinating teams across few regions, providing the follow up reports and escalating issues when deadlines are not met)
Providing new starters with all essential information and support during their first weeks
Providing administrative support to all teams members when required
Supporting the strategy team by implementing research tasks and reports across MENA, S. Africa and Russia
SEP 2011 - present Thomson Reuters, London Executive Assistant to EVP, Global
MD/+ team of 11
Project Coordinator
• General responsibilities of a Personal Assistant to the MD of the company (complex travel arrangements, arranging and maintaining complex multinational meetings schedules as well as phone/video conference calls, organizing and maintaining contacts database)
• Expense reports preparation and submission
• Invoicing
• Stationery and office supplies stock maintenance
• Presentations preparation
• Developing and maintaining positive relationships with suppliers and service providers in the global multicultural environment
• Participating in the organization of the events
• Creating and maintaining monthly project management reports (incl. estimated revenue numbers for all projects as well as individual (employees) hours and revenue numbers, utilization reports (team and individual), P&L analysis.
• Providing new starters with all essential information and support during their first weeks
• Providing administrative support to 12 team members when required
• Working with few project management, trading and invoicing tools (Agresso, Clarity, Trust, Siebel, Thomson One, MarkView 170)
• Regularly participating in the various training programs and internal company courses on new tools and resources.
OCT 2006-DEC 2007 Eventica, London Sales/Executive Assistant to CEO
• General responsibilities of a Executive Assistant to the CEO of the company & office manager (travel arrangements, maintaining the meetings schedules, arranging phone and video conferences, etc.)
• Accounting and banking operations (corporate and private)
• Bank reconciliation
• Petty Cash
• Debtors chasing
• Invoicing
• Developing and maintaining positive relationships with suppliers and service providers, as well as with potential clients & sponsors
• Organization of the events
JUL 2005-SEP 2006 NIKITSKY RUSSIA/CIS OPP. FUND (Finance) EA to MD / Project Manager
• Supporting Managing Director with all legal and financial matters for setting up the company
• Dealing with petty cash
• Initial contacts with banks, potential investors and Russian high-net worth individuals
• Planning and organising meetings and seminars in Moscow on behalf of foreign partners and clients
• Dealing with private issues: travel arrangements, household staff management, finances and bills, hotels booking, restaurants and entertainment programs for guests.
• Playing a key role as an interpreter on behalf of Asset Managers
• Properties management: refurbishments, finding & dealing with tenants
FEB 2003-JUL 2005 A & A INFORM LTD Advertisement Sales / EA to CEO
• Conducting negotiations with potential sponsors
• General EA responsibilities: corporate and private.
• Researching and presenting programmes covering a variety of cultural and economic issues with involvement in the complete production process through to the final edit
OCT 2001-FEB 2003 PRECIOUS & RARE INDUSTRIAL METALS Account Manager
• Managing an extensive portfolio of foreign clients with responsibility for negotiating pricing, quality and delivery schedules
• Actively involved in a key project aimed at improving branding including selecting vendors, overseeing the design of the website and marketing materials
• Project managing the selection and installation of a granulation machines in Russia having screened and selected the supplier and negotiated the purchase
Freelance interpreter and translator
Main clients included: Financial Times; Refco Emerging Markets, USA;
International Financial Centre, Montreal; Nikoil Investment Bank;
International Finance Corporation; Cambridge Russian Institute, etc
FURTHER SKILLS
I.T. Proficiency: Advanced PC Users including: PC and Apple operational systems user, Word, Excel,
PowerPoint, Outlook, various other programs. Fast learner.
Bachelors Degree: Linguistics (2001) Modern University for Humanities, Moscow, Russia