Humanatarain Access & Security Officer
Action Against Hunger
مجموع سنوات الخبرة :21 years, 3 أشهر
Mission 1: Ensure a high level of situational awareness and security culture among visitors and the team guided by humanitarian principles The HAS Officer is
responsible for: Brie ng/training sta and making them aware of the context trends political and security environment procedures and rules Brie ng and
debate ng every ACF sta on security events political & security contextual
developments Identify training needs and conduct training for Activities: Plan regular training sessions on Humanitarian Principle ACF Charter/Values Plan brie ng on every new ACF employee & visitors Plan regular contextual brie ng with both nationals and expatriates sta Keep sensitizing every ACF employee on rules procedures Organise weekly security
brie ng with the Coordination team
Mission 2: Collect analyze and convey information about the political and security situation as well as contextual developments in Badakhshan: The HAS Officer is responsible for: Collecting and recording information related to security and contextual developments Analysing the information qualitative and quantitative analysis Communicating information and analysis at the Coordination level Participating and representing ACF in security meetings
authorities and powerbrokers Develop and update access maps for Badakhshan Activities: Maintenance of an e active network with local input on contextual and security matters Closely follow up social local national and international media Regularly visit project sites
Discover pro table suppliers and initiate business and organization partnerships Negotiate with external vendors to secure advantageous terms Approve the ordering of necessary goods and services, in Kandahar and Helmand if needed Finalize purchase details of orders and deliveries at the provincial level Examine and test existing contracts
Track and report key functional metrics to reduce expenses and improve e activeness Collaborate with key persons to ensure clarity of the specific cations and expectations of the
NGO Foresee alterations in the comparative negotiating ability of suppliers and clients Expect unfavourable events through analysis of data and prepare control strategies Perform risk management for supply contracts and agreements Control spending and build a culture of long-term saving on procurement costs Visit vendor sites in provinces, work closely with supplying chain.
Devise and use fruitful sourcing strategies for SRDoA and its sister partner. • Discover pro table suppliers and initiate business and organization partnerships • Negotiate with external
vendors to secure advantageous terms • Approve the ordering of necessary goods and services, in Kandahar and Helmand if needed • Finalize purchase details of orders and deliveries at the provincial level • Examine and test existing contracts • Track and report key functional metrics to reduce expenses and improve
e activeness • Collaborate with key persons to ensure clarity of the
specifications and expectations of the NGO • Foresee alterations in the comparative negotiating ability of suppliers and clients • Expect unfavourable events through analysis of data and prepare control strategies • Perform risk management for supply contracts and agreements • Control spending and build a culture of long-term saving on procurement costs • Visit vendor sites in provinces, work closely with supplying chain
Working closely with site security managers and ex-pat expert teams for the betterment of the Supreme Fuels site in all security matters. Looking after the
security personnel’s needs. Taking care of all catering personnel on-site.
Preparing and reporting to the managers the vehicle maintenance report daily, weekly, and monthly. Looking after the
security standards at the site and making sure to implement them 100%.
Performing day and night shift duty
Working closely with the owner of the company for and improvement of its businesses. Working as a communication bridge for the entire group of Faizi
companies. Management of the companies paints financial matters. Working closely with Finance for proper measures of Afghan tax law is implemented on all issues of payments and invoices. Point of contact for all companies of Faizi and dealing time to time with individuals. Preparing proposals and purchase orders when needed.
Working closely with engineers for new upcoming projects
Adapt and re ne Grants and Subcontracts procedures and manuals according to Chemonics International and USAID rules
and regulations, specific procedures include solicitation, implementation, monitoring, evaluation, award, and close out of local Subcontractors, Grants and procurement, and public-private alliances. • Ensure contract-specific grants and Subcontracts related regulatory requirements (e.g. ADS, CFR, ADAIR, and OMB) are met. • Assist in the creation and oversight of policies, practices, and
procedures relating to all aspects of local Subcontractors and Grantees. • In coordination with the Grants and Subcontracts Director, establish financial, accounting, and administrative procedures for control of funds and expenditures including appropriate reporting and authorities. • Ensure e active communication between projects sta and Subcontract awardees such as the Subcontract and Grant recipients are provided with suitable technical advice and assistance in the fields of management, including financial management and sustainability. • Perform additional duties as assigned by the line supervisor
Managing, dispatch and control of fuel logistics of convoy and escort teams vehicles.
• Recording and reporting fuel slips record to Compass Resource Manager & Supreme Ops.
• Managing all HR and Administration of 200 Expats, TCN and National staff.
• Reporting and maintaining on daily basis all Expat, TCN, National staff attendance, leaves record.
• Weekly and daily movement report to regional and operations manager in WAR, Kabul, and
UAE.
• Supervising Compass emanation, weapons and safety materials and Store.
• Creating and controlling Compass TCN, National staff payroll and phone credit cards.
• Maintaining and development of all National staff bio-metrics and other Subcontractors too.
• Perform additional duties as assigned by line supervisor.
Management of the Subcontract department reports to IRD Operation department on weekly
basis.
• Preparing Subcontracts, Service Agreements, Memorandum of Understanding (MOU), preparing
and distributing Request
• for Proposal (RFPs) and Request for Quotation (RFQs), making pre-bidding meetings with
vendors and IRD Partners.
• Preparing the USAID Agreement Officer (AO) letter for all those Subcontracts/Projects which
his construction works
• and request IRD (Washington-HQ) for Delegation of Authority (DOA) on specific projects.
• Preparing and announcing the RFPs/RFQs when received SOW and technical specifications for
the project.
• Preparing draft environmental assessment forms for construction projects and follow up with
IRD-HQ/USAID.
• Payment documents preparation for the vendor invoices and processes, requesting field Sub-
Offices for completion
• report and process it for the finance for the payment.
• Work closely with technical/program team for the better control of the contractual issues in the
district level.
• Supervise the contracts staff for the issuing of RFPs/RFQs, negotiating with vendors for the
pricing and also for the
• period of performance of the activity and projects.
• Preparing and attending the evaluation of bids during the meeting with technical team as observer
and show the way to the committee on the evaluation process.
• Developing all kind of templates for IRD AVIPA program in Helmand, for all Subcontract
departments.
• Assisting the contract and Grants Specialist.
• Assisting the ADP/s Contracts and Grants Manager(s) to review all subcontract and grant
proposals for contractual
• consistency, accuracy and compliance with USAID regulations.
• Assisting the ADP/s Contracts and Grants Manager and to prepare draft subcontracts, grants
letters to incur costs,
• negotiation memos and other contractual documents to be issued under the ADP/S Program.
• Assisting the Assisting the ADP/s Contracts and Grants Manager and the to serve as a liaison
between the ADP/s Contracts
• and Grants Manager and the ADP/s technical team, and when necessary ADP/s sub awards, to
collect and organize materials,
• information, tasks and deliverables required in the preparation of Work Orders and sub awards.
• Assisting the ADP/s Contracts and Grants Manager to prepare bi-monthly, quarterly and annual
summaries of all ADP/s
• subcontracting and grant activities.
Process of all cash transition and wire transfer, for Subcontractors, LGCD staff Salaries.
• Record all financial and procurement payments in field accounting system.
• Ensure the security of all project funds.
• Preparing and maintaining LGCD all National staff daily and monthly attendance report.
• Closely working with Facilities coordinator for all office maintenance and generator, and project
rented vehicles, soft scan and B6.
Travel
• Assist the finance and administration manager to process travel advance amount based on travel
advance policy, calculate and disbursed to the traveler advances within three days of return of a
traveler from business trip, audit the travel vouchers according to travel voucher policy.
Inventory
• Coordination with finance and administration Manager to ensure fixed assets lists are consistent,
accounted for, and safeguarded a yearly inventory of assets was performed by me to ensure the
integrity of all inventory items, maintain the appropriate documentations, receipts and customs
declaration for all fixed assets purchased, record the inventory items into project tracking
system.
Reporting
• To make sure all reporting requirements are met while implementing proper reporting
procedures and maintaining quality.
Communication Management
• Handle calls, mail, and electronics communications, compose and type correspondence and
interface as appropriate to parties passing through or using the project office, in addition, route
messages and information to appropriate individuals, paying particulars attention to channeling
communications to other project offices.
Human Resources Management and Information Management
• To develop and maintain personnel files for all staff, which include securing the privacy of each
Develop in conjunction with the other M&E members of this Department, a tracker tool to
follow up the submission and approval of the following reports and any other report that could
be assigned to the M&E Department.
• Project’s Reports from subcontractors and project Managers on the fulfilment of the results and
deliverables defined for each project.
• Internal Reports of M&E, reports to other departments or to the Management Team members
(survey analysis, group discussions or auditing among others)
• Internal training reports (from Subcontractor or direct implementation activities)
• Geo-Base Reports, and extraordinary Reports was prepared by me and Reports to the USAID,
PRT, PEP, Ministries, etc) Maintain updated the Indicator’s tracker Excel files used to prepare
Quarterly and Biweekly reports.
• Implement the ADP/S Training Program according to the standards and specifications given by
the Strategic Department.
• Design formats compatible with ADP/S M&E system, which will provide adequate support to
collect and analyze data.
• Provide support on reports preparation as assigned by the Supervisor Manage all data and
reports of the projects specifically assigned to him Conduct activities in support to Impact
Assessments needed in ADP/S, which includes meeting with the community to get their feedback
from projects implemented or under implementation.
• Present weekly reports to his Supervisor of the activities and deliverables completed during that
period.
• Provide technical support in the preparation of the revised Performance Management Plan - PMP
• Perform any other task assigned by the director of Monitoring and Evaluation Department that is
consistent with the professional’s skills and experience.
Assist the development and implementation of as staff development training series, including
English language, accounting,
• human resource, management and other program management courses for ALPS employees.
• Serves as primary or secondary backstop for the development of local resource centres,
responsibilities including, liaising with local partner institutions, managing required building
refurbishments, resource centre design and implementation.
• Serves as primary or secondary backstop for staff development and training activities, this
includes working with the monitoring and Evaluation team to conduct a community needs
assessment, identifying trainers and assisting in workshop design and coordination.
• Managing administrative responsibilities for the Strategic Activities team, including:
• Assist in the development and implementation of new cross cutting activities such as a local
AgFair, & radio programs for social change and safe motherhood.
• Coordinate site visits by and to other international NGOs working in the southern region as well
as study tours organized by ALPS.
• Liaise with key ALPS teams as guided by the director of Strategic Activities, including regular
attending team meeting and identifying new opportunities for integration.
• Perform any other task assigned by the director of Strategic Activities that is consistent with the
Strategic Activities assistant’s skills and experience
Preparing all Petty Cash & non petty cash expenses monthly financial report in Data base (IABSIntegrate
Accounting & Budgeting System).
• Budget request from KBL main office for Helmand Provincial office Petty cash and non-petty
cash.
• Helping the PM/project manager in financial aspects.
• Preparing the recruitment staff all documentations and all process complete.
• Rented Vehicles payment request and payments sheets preparation.
• Municipality staff salary request from main office.
• Preparing training documentations and request for training budget approval from KBL.
• Travel authorization and DSA claim request from HR KBL main section.
• Preparing attendance, Leave request report, Final Clearance, else.
• Preparing the staff recruitment documents, request for staff recruitment, VA, Short list, Interview
Report, test result sheet, joining report, disciplinary action form, else
Preparing projects progress reports
• Preparing the Filing System for SWABAC and 75 Member NGOs and others.
• Taking minuets of the General Assembly or some other important meetings.
• Arranging the general assembly meting & other meetings required.
• Maintaining and updating the member’s data base & collecting the member’s activities reports and
SWABAC Data Base Info (SDI) forms monthly.
• Evaluating and inspecting newly NGOs offices by the request of the Panel Committee or General Assembly.
• Preparing voting papers for new member NGOs also preparing documents for SWABAC Panel and General Assembly during the meetings. And assisting the Administrator and Logistic on their
absence.
• Attending the weekly Security and other important meetings in (ANSO/UNAMA).
• Performing other assigned duties by line manager.
Maintaining SWABAC member’s dues inquiry system & monthly dues management system.
Administrative functions guide the secretary in daily clerical duties.
• Minutes at SWABAC general Assembly and penal meetings.
Financials:
• Daily SWABAC office expenditure records and accounts bank deposits and SWABAC
Membership dues.
• Incoming utility/communication/vehicle bills assist preparation of monthly budget reports.
• Maintaining office inventory in each 6 months & the end of year.
• Handling with SWABAC donor’s funds and grants amounts.
• Maintain the records books, office ledgers and vouchers/receipts.
• Record project line items expenditures and receipts prepare monthly/annual financial statements.
• Report on quarterly expenditures relatively to annual budget.
High School