Omar Fathi

•Maintenance Division Refinery West 2015 till date

•Administration /HR activities:

• Handling all administrator and secretarial tasks, send and receive fax, prepares correspondences, Screening of calls, scheduling and arranging meetings Preparation of minutes / agenda, directing visitor to the concerned person. Portal application services for all maintenance division staff, recording Invoice Payment Certificates
• Ensure seamless operations of the administration department outputs, complete documentation and that requirement are met for provision of administration services in line with best industry practices.
• Sorts, reads incoming mails, documents and determines routing, signatures required and maintains follow-up, Organize the filing system, maintain neatly and its confidentiality, Typing Jobs (Faxes, Memos, Minutes, Procedures, Tables as required, Scope of Work, and Tender Analysis etc.), Screening all the reports.
• Provides input to technical studies/research projects, technical reports, project planning, etc.
• Making ID Passes / Vehicle Passes, Exit Entry Pass, Material Pass, arranging for site visit plan Arranging safety induction, verification of security cards and applications for permit to work, permit to drive etc.
• Well versed in using AFU (Action Follow Up) software used for creating paperless environment in the refinery which is used for distribution of all the documents to the concerned authorities within the refinery either for action or for information and future reference.
• Record for HSE related activities. Maintaining and follow up the HSE related activities
• Review and assessment of CV’s for contract hired personnel, process and review employments applications in order to evaluate qualifications or eligibility of the applicants, Preparing HR Acceptance letter and relevant documentation.
• Arranging and entering data of Contractors Overtime into (SAP- HR ONLINE SYSTEM).
• Prepare Division Man-hours and forward to Administration, Issuing the accrual reports, including Manual Times sheets, preparation of annual leave schedule for employees.
•Preparation of the annual training plan for all employees in the department.
•Maintenance/ Planning Department Activities

•Provide day to day assistance to all concerned regarding MAXIMO issues / Material / Logistic.

•Update the monthly KPIs reports of Maintenance department on Monthly/Quarterly base. And assisting planning team to guide Field Engineers & Supervisors to acquire the target set by Senior Management for Maintenance KPI’s covering (a) Manpower (b) Work Requests (c) Backlog (d) Preventive Maintenance.

•Updating the Manpower Calendar, assuring of manpower availability.
•Maintenance manpower utilization by work type and Overtime Consumption report.
•Provides input to technical studies/research projects, technical reports, project planning, etc.
•Projects Planning and coordination of site activities, arranging resources, conductive progress review updating the schedules.

Preparing documents for security pass/permits, Arrange safety induction course for new employees coming first time to the site Mange the day to day affairs of the site office.
•Ensure that all safety policies, standards, procedures and instructions are followed by all personnel.
•Co-ordinate with company head office for all staff requirements such as annual leaves, air ticket leave replacement, prepare staff time sheets, and submit for Client's approval.
•Daily management of the staff accommodation, catering facilities, housekeeping.
•Opens, sorts, and distributes incoming correspondence, including faxes and emails.
•Prepares responses to correspondence containing routine inquiries.
•Be responsible for preparing management calendar, requiring interaction with both internal and external executives and assistants; as well as consultants, to coordinate a variety of complex executive meetings.
•Answers phones and direct all incoming calls to appropriate party promptly and efficiently.

•List of achievements participation:

•Enhancement of work analyzing & restructuring of planning reports
•Participating on development of work procedures, Guidelines
•Due to continues Coordination with the maintenance and Planning team we succeed to improve the KPI Backlog Overall 38% Reduction in Refinery Monthly Backlog (From 6 Weeks to 3.58 Weeks in June 2014) KPI Target =

• Preparing documents for security pass/permits, Arrange safety induction course for new employees coming first time to the site Mange the day to day affairs of the site office.
• Ensure that all safety policies, standards, procedures and instructions are followed by all personnel.
• Co-ordinate with company head office for all staff requirements such as annual leaves, air ticket leave replacement, prepare staff time sheets, and submit for Client's approval.
• Daily management of the staff accommodation, catering facilities, housekeeping.
• Opens, sorts, and distributes incoming correspondence, including faxes and emails.
• Prepares responses to correspondence containing routine inquiries.
• Be responsible for preparing management calendar, requiring interaction with both internal and external executives and assistants; as well as consultants, to coordinate a variety of complex executive meetings.
• Answers phones and direct all incoming calls to appropriate party promptly and efficiently.