عمر الزين

General Manager Office Executive

Western Region Municipality

البلد: السودان - الخرطوم
التعليم: بكالوريوس, Economics
الخبرات: 21 years, 9 أشهر

الخبرة العملية

مجموع سنوات الخبرة :21 years, 9 أشهر

General Manager Office Executive في Western Region Municipality

الإمارات العربية المتحدة
نوفمبر 2008 إلى مارس 2015

 Handling and receiving of various Procurements, Tenders & Purchasing requests seeking approval of TAC Committee.
 Coordinate with other WRM Departments to obtain TAC Committee approval process.
 Auditing and Editing of TAC Forms before and after obtaining TAC approval. Revise, preparing, typing and issuing of all TAC Committee Forms of Recommendations.
 Using a variety of software packages, such as MS Word, Excel, PowerPoint, etc. to produce correspondence, records, spreadsheets and database of TAC Committee records.
 Handling typing, translating English to Arabic & vise -versa. Organizing and storing paperwork, documents and computer - based information.
 Providing secretarial and managing support to Chairman & Members of TAC Committee.
 Responsible for TAC Committee's online meeting agenda presentation, taking online notes.
 Typing & printing online TAC Committee Recommendations Forms.
 Prepare & handle TAC executive summary of Recommendations Forms & obtain WRM General Manager for adoption of powers supreme approval.
 Maintain To - Do List and scheduling & following - up achieving tasks.
 Attending phone calls & emails regarding TAC Committee issues.
 Maintain Electronic & Filing System.
 Admin roles & handling of technical Clerk duties.
 Maintain Participants documented & applications requests.
 Assist in preparing committee management and technical reports.
 Handling & drafting Committee correspondences, reports, emails, etc.
 Coordinate with third parties for sharing information, technical arrangements and process of Competition documents, meetings, reports, etc.
 Managing diaries and making appointments.
 Taking minutes of meetings.
 Preparing and distributing papers and documents for meetings and other paper works, documents and emails.
 Handling of travel arrangements and official visits for Committee Management.
 Handling of phone calls and answering queries.
 Maintain & handling and update of online database registration records.
 Maintaining electronic & filing systems.
 Responsible for the processing of approval of (NOC) Roads & Infrastructure works -No Objection document.
 Handling of Customer Service duties.
 Administering & handling of all technical Clerk duties.
 Providing secretarial and managing support to Executive Director & Senior Management Staff.
 Preparing & Receiving documents, transmittals, forms, etc, maintaining, distributing and process the running of incoming and out going Correspondences.
 Handling typing, translating English to Arabic & vise - versa, writing correspondences.
 Auditing and Editing of TAC Forms before and after obtaining TAC approval.
 Revise, preparing, typing and issuing all TAC Committee Forms of Recommendations.
 Using a variety of software packages, such as MS Word, Excel, PowerPoint, etc. to produce correspondence, records, spread sheets and update the database of TAC Committee records.
 Attending phone calls & emails.
 Assist in editing and printing presentations.
 Maintain To - Do List and scheduling & following - up achieving tasks.
 Handling & assist in approval processing of NOC for WRM Clients.
 Preparing online presentation meeting & typing meeting summaries & taking notes as approved online.

Admin Assistant في Abu Dhabi National Oil Company

الإمارات العربية المتحدة - أبو ظبي
أغسطس 2001 إلى ديسمبر 2008

 Maintain the role of ADNOC’s receiving / sending and stamping and distribution of ADNOC’s, Contractor’s and Sub - Contractors documents in lieu of the plans and quality control of the Contract Specifications.
 Maintain the running of ADNOC Internal / External Correspondences, Memo and Fax.
 Editing & Printing of Site progressing daily photographs taken.
 Handling of Phone /Fax calls.
 Maintain the Circular of incoming and outgoing documents.
 Handling of Mail - In and Mail - Out.
 Handling & maintain the process of photo uploading, copying, scanning & printing of images, documents & drawings.
 Handling & updating of data entry, search & printing tables, queries & reports.
 Assist, support and provide help - desk to PM and PMC staff.
 Maintaining a well - versed electronic & filing system.
 Handling other routine office & technical clerk duties.
 Maintain & update data entry of ADNOC commercial directory records.
 Provide & distribute the guideline book of contractor’s & sub - contractor registration process.
 Checking the company’s eligibility for registration with ADNOC.
 Handling & checking the validity and expiry of the trade licenses, chamber of commerce certificate and documents of principal / sub - contractor companies.
 Supply & collect the prequalification questionnaire of contractor’s & sub - contractor’s companies.
 Assist in updating, printing out & supply over the product group list / tables required by ADNOC staff to vendors & manufacturers.
 Assist in updating, printing out & supply over the work group list / tables required by ADNOC staff to companies defined as contractors.
 Prepare the unique full list tables of qualified companies for work groups.
 Prepare the unique full list tables of non - qualified companies.
 Maintain & updating the supplier evaluation committee (SEC) old records.
 Assist in & produce data entry update of (SEC) new records & status reports in MAXIMO system.
 On call and provide to contracting companies the new experience sheets for re-submitting the updated forms.
 Checking contracting company’s documents issued & approved by planning department classification for construction & prepares tables lists accordingly.
 Assist in typing, editing and preparing schedule site surveys.
 Maintain electronic & filing systems.
 Handling other routine office works.

Public Relation Officer في Kamel M. A. Contracting Company

الإمارات العربية المتحدة - الشارقة
أكتوبر 1998 إلى يوليو 2001

 Office administration duties.
 Handling of all incoming and outgoing correspondences.
 Setting monthly meeting staff.
 Handling of balance sheet and accounts reports.
 Issue of all commercial and contracts reports.
 Dealing with governmental, labor and immigration departments.
 Handling of various documentation of governmental and non - governmental firms.

Assistant Manager & Students Senior Technical Supervisor في British Educational Institute - Kosti Branch

السودان
أبريل 1993 إلى يونيو 1998

Assist in setting on going & future plans.
• Support and assist the Head Quarters enquiries.
• Sorting out daily management and technical obstacles.
• Carrying out all incoming and outgoing correspondences.
• Updating all documents issued by the Head Quarters.
• Knot monthly meeting.
• Procedure of all accounts, budget and finance as well as day - to -day expenses and measure the Petty - Cash.
• Handling of all students applications, admissions and registrations forms.
• Assist in issuing & setting the students courses.
• Setting and schedule the student’s activities and programs as well as teachers technical performance.
• Following up the process of educational technical resources.
• Assist in issuing the students mark sheets signed by the HQ.
• Hold the procedures and measure the examinations process.