executive secretary
combined group contracting company
Total des années d'expérience :9 years, 1 Mois
executive secretary for finance manager
*Provide administrative and clerical support to
departments or individuals.
* Deal with the website of MOCI to book an appointment for several purposes ( the company license, to whom it may concern certificate...etc).
*Schedule meetings and arrange conference rooms.
*Alert manager about cancelations or new meetings.
*Manage travel and schedule.
*Handle information requests.
*Prepare correspondence and stuff mail into envelopes.
*Arrange for outgoing mail and packages to be picked up.
*Prepare statistical reports.
*Manage spreadsheets.
*Greet and receive visitor.
*Prepare confidential and sensitive documents.
*Coordinates office management activities.
*Deal with stationery companies .
*Organizing the delegates ’exit to the different institutions and companies
*Doing consumption reports in the company
Using Microsoft Word, Outlook, PowerPoint, Excel, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases.
Devising and maintaining office systems.
Arranging meeting rooms and conference facilities.
Using content management systems to update internal databases.
Managing and maintaining budgets, as well as invoicing.
Liaising with staff in other departments and with external contacts.
Ordering and maintaining stationery and equipment.
Sorting and distributing incoming post and organizing and sending outgoing post.
Organizing and storing and filing paperwork, documents and computer-based information.
Photocopying and printing various documents, sometimes on behalf of other colleagues.
Handling correspondence
Negotiating business terms with clients and associated organizations.
Ordering stationery and furniture
Preparing letters, presentations and reports
Delegating tasks to junior employees
keeping personnel records
Sending and Receiving Local and International calls & faxes.
Letter Drafting and Scanning.
Sending & receiving emails.
Organizing and storing and filing paperwork, documents and computer-based information.
Photocopying and printing various documents, sometimes on behalf of other colleagues.
Organizing and storing and filing paperwork, documents and computer-based information, maintained computer data base.
Adhered to all safety procedures, maintained safety tools and gadgets like fire extinguishers, communicating with the equipment suppliers regularly.
Attended departmental meetings, noted down the minutes, allocated them to relevant departments, and notified them according to job-specific priority and urgency.
Sending and Receiving Local and International calls & faxes, Sending & receiving emails.
*I am responsible for greeting and registering the guest.
*Contacting customer Face to Face and handling different type of Requests and complains.
* Making accounts for Clients
* Issuing ATM cards.
The bachelor degree of faculty of Commerce, English Section (Accounting Dep.)
* High School, El-Sadat Secondary School, Zagazig, Egypt.
