FINANCE & ADMIN OFFICER
FAITH MINISTRIES
Total years of experience :21 years, 8 Months
Faith Ministries in a not for profit organization that provides services designed to support its members through charity works. Being responsible for the financial and administration of the Northern zone which consists of 10 congregations. Tasked with setting up the manual and IT system accounting system for the organization.
Overseeing receipting and banking by cashier
•Processes reconciliations and allocate and monitor branch managers expense on business trips
•Supervises the debtors assistant, ensures the debtors book is clean
•Overseeing purchase requisitions, payments and overseeing posting records on system
•Assist with preparation of budget in line with company strategy
•Monitor budget expenditure for branches and alert them of potential overspending
•Overseeing and ensuring that all records are kept up to date
•Liaising with banks on overdraft facility and loan facility and any other matters
•Processing monthly payroll for the 4 branches, attending to queries pertaining CILL, overtime, starters and leavers
•Maintaining employee bank detail files
•Ensures that all statutory returns are up to date
•Assist in design and implementing internal controls systems
•Assisting with preparation for external audit and coordinate the audit process
•prepare financial management reports
•establish and monitor the implementation and maintenance of accounting control procedures
•resolve accounting discrepancies and irregularities
•oversee accurate and appropriate recording and analysis of revenues and expenses
•evaluate and advise on business operations including revenue and expenditure trends, financial commitments and future revenues
•collect and analyze financial information to recommend or develop efficient use of resources and procedures, provide strategic recommendations and maintain solutions to business and financial problems
•ensure compliance with relevant laws and regulations and integrity of financial data
prepare journal entries, complete general ledger operations, monthly closings and preparation of monthly financial statements
•reconcile and maintain balance sheet accounts
•draw up monthly financial reports and prepare analysis of accounts as requested
•ensure that year end procedures are carried out appropriately
•administer accounts receivable and accounts payable
•prepare tax computations and returns
•assist in preparing budgets and forecasts
•assist with payroll administration
•monitor and resolve bank issues including fee anomalies and check differences
•account/bank reconciliations, review and process expense reports
•assist with preparation and coordination of the audit process
Reconciling fuel sales (Forecourt)
•Processing cash book & Bank reconciliation
•Branch monthly management accounts
•Stock reconciliation & variance report (workshop)
•Job costing & product costing (workshop & mart)
•Point of sale control account maintenance and purchasing
•Inter branch accounts reconciliation
•Financial statements for branch
•VAT remittances and PAYE
•Follow up on debtors
Medix Pharmacies
Preparation and presentation of Monthly, Quarterly and annual reports in line with the relevant International Accounting Standards
•Compile and analyze financial information to prepare financial statements including monthly and annual accounts
•Ensure financial records are maintained in compliance with accepted policies and procedures
•Make certain all financial reporting deadlines are met
•Maintains a proper cash flow to meet obligations.
•Oversees the purchasing process and maintains the vendor relationship item by liaising with reputable service providers.
•Ensures that all statutory obligations are paid and timely filed.
•Works with external auditors, develops and Implements the annual budget.
•Oversees correct receipting, banking and reconciliation of all church funds.
•Maintains fixed asset register, maintains tithes register(donor funds)
•Processes monthly payroll
•Prepares monthly management accounts
•Prepares annual financial statements for Trustees
•Administers personnel policies and procedures for the church staff
•Maintains personnel records
•Administers the performance evaluation system for the church
•Coordinates holiday schedules for staff members