Senior Recruitment officer
Dr Sulaiman Al-habib Medical Group
مجموع سنوات الخبرة :12 years, 9 أشهر
Leading end to end recruitment process across the group which is consist of Seven hospitals and eleven clinics.
Continuous review and improvement of all processes related to recruitment specially sourcing and headhunting.
Establish KPI system for the department and for the recruiters in order to ensure that company expectations are met and Targeting and planning to recruit +300 physician in specific specialties and subspecialties and 1, 000 nurses annually
A key member in the digital transformation plan for the recruitment department; in the first phase implement a new recruitment system developed specifically for HMG. Playing a key role in setting the standards, providing department requirements and explaining the process to be reflected in the system, authority management, ETC
Setting up a development plan for junior teammates and coaching each to achieve the expected
Maintain department records and reports. attending management meetings and participates in administrative staff meetings
Recommends new approaches, policies and procedures to effect continual improvements in efficiency of department and services performed.
Sourcing and screening new applicants, record details to match them with future needs.
Receiving and recording job vacancy information from departments.
Organizing advertising, interviewing and selection processes for recruitment campaigns
screening job seekers and preparation of shortlists of candidates for referral to prospective departments.
Preparing job descriptions and job requirements & assignments.
Liaising with recruitment agencies in order to expedite the sourcing and processing of candidates.
Ensuring full compliance to the defined policy and procedures.
Communicating and negotiate with the candidates on salaries, benefits and conditions of employment, and provide relevant information required.
Keep monitoring of vacancies throughout seven hospitals and eleven multi-specialty clinics three subsidiary clinics.
Involve human resources, personnel and administration policies in line with Management strategy and ensure their implementation on approval from the Management.
Prepare the daily/weekly/monthly reports as per management needs.
To ensure smooth information flow between different departments and physicians, clinical staff and non-clinical staff.
Share Knowledge between team members to improve the team spirit among them
Maintain confidentiality, integrity and availability of information in line with information security policies
•Build relationships in order to gain a better understanding of the clients recruitment needs & requirements, and maintain fruitful relationships with existing customers.
•Develop a good understanding of client companies, their industry, culture and environment.
•Handle end-to-end recruitment for mid to senior & executive level roles.
•Prepare & announce new vacancies on our website and other social network to attract candidates.
•Headhunting - identifying & approaching suitable candidates; Field headhunting if needed
•Review applications, manage interviews & tests and create a shortlist of candidates for the client;
•Reference check on applicants if requested by the client.
•Briefing the candidate about the responsibilities, salary and benefits of the job in question;
•Informing candidates about the results of their interviews.
•Handling outsourcing projects:
•Ensure that salary, overtime, hours of work, leave policy, entitlement, health insurance and detailed Terms of Reference are comprehensively included within the body of all Letters of Employment offers.
•Review supporting documentation for processing various actions; answer a variety of inquiries and supply readily available information from office files, database, liaising with other offices as appropriate.
•Verify benefit and other human resources related claims for accuracy and conformance with personnel rules and regulations.
•Check and maintain personnel files for all staff, ensuring all documentation is complete; maintain and update confidential personnel information and documents, and ensure relevant documents are kept in their respective files.
•Prepare & issue invoices/receipts and following up on pending payments from clients.
•Updating the new candidates on our website
•Saving CVs on our database
•Maintain a high level of open & professional communication / feedback to both clients & candidates at all times.
•Handle other duties assigned by Manager
• Managing Recruitment and selection Process from A to Z:
• Identify Jobs to be filled within the organization
• Responsible for manpower planning, and Relocation
• Assists HR Manager in designing job descriptions
• Responsible for sourcing for suitable candidates for available positions and identifying suitable recruitment channels.
• - Keep contact with recruiters, Colleges and Universities, Online resources, Media, Company website, …… etc
• Designs recruitment advertisements; design, placement and content are the main factor which should be performed with high level of professionalism.
• Develops assessment tools for selection process which are varied from one position to another.
• Screens applicants for basic compliance with position qualifications, Obtains and assess all credentials of the candidates, summarizes CVs for easier evaluation by the departmental heads.
• Meets walk-in applicants, collects and assesses CVs and recording it in the candidate’s data Bank.
• Ensure all vacancies are filled with the suitable candidates within the targeted time.
• Forwards collected CVs to the concerned departmental heads for evaluation and interviews
• Schedules interviews and ensure departmental heads give feedback on each candidate Sends
• interview feedback to candidates
• Conducts new employee orientation and apprises employee of benefit options
• Maintains an active and organized data bank of applicants for various positions, Generates recruitment related reports and updating HR manager with the same.
• Issuing acceptance letters for successful Candidates and informing them about the steps and procedures of recruitment.
• Review Drafted employment letters and contracts for selected candidates in line with company recruitment policies then follow up the offer validity.
• Studying market trends and changes in connection with manpower demand.
• Lead HR personnel in applying new procedures, and implementing new processes
• To source, identify and select suitable candidates according to existing procedures, agreed time levels and budgets
• Load Job Adverts to website and all subscribed recruitment's portals
• Receive all the job applications, sort and classify based on each profession and store in database for retrieval as and when required
• Short listing candidate CV’s against job descriptions, updating vacancy and applicant status within the recruitment procedure, organizing interviews and producing interview schedules, liaising with applicants to provide updates on their progress etc.
• Executed as a central driver in the conception and execution of recruitment module.
• Screening CVs, conducting preliminary interviews and shortlisting the suitable candidates for personal interview.
• Coordinate with recruitment agencies to meet suitable candidates.
• Designed and developed comprehensive applicant tracking systems for quick review.
• Issue offer letter upon selection of candidates.
• Employment Visa application.
• Mobilization and demobilization manpower as per the project requirement.
• Arranging accommodation for the employees at site by coordinating with site camps.
• To keep & record well accessible CV database and candidate’s evaluation report.
Resignation/Termination
• Deal with Resignation/Termination of employees.
• Ensure KSA rules are followed till end of the process.
• Visa cancellation.
Other Responsibilities
• Maintain accurate records and compile statistical reports relating to personnel data, e.g. hires, transfers, turnover, absenteeism rate, performance appraisals.
• Design and implement human resources policies according to the requirement of business.
• Involvement in management discussions on the organization’s policies and strategic development.
• Transmittal, Purchase order, Payment Vouchers & Invoices payment Records
• Preparing employees database and reporting
• Translate website content from English into Arabic and vice verse
• Transmittal, Purchase order, Payment Vouchers & Invoices payment Records
• Manages staff’s visa documentation, company’s Zakat and tax documentation.
• Ensures that all company premises have proper facilities, safety, and security measures and that it qualifies for the approval of civil defense standard;
• Reports periodically on progress of work and status of pending items also performs other related duties as assigned by the direct Manager.
• Supports the service manager and senior director in achieving HR strategic and objective goals.
1-Monitor staff performance and attendance activities.
2-Monitor daily attendance
3-Recommend solutions to resolve chronic attendance difficulties.
4-Provide advice and recommendations on disciplinary actions
5-Provide information and assistance to staff, supervisors and Council on human resource and work related issues.
6-Promote workplace safety
7-Provide advice and assistance to staff and
management on pay and benefits systems
8- Attend Council meetings to provide information, when necessary
9-Perform other related duties as required Like saving file and process vacation.