Area Administration Manager
Gama Construction
Total years of experience :24 years, 7 Months
Responsible for managing all support services provided to company three Solar Power Plants projects @ Aswan area. services include: -
1- Accommodation for migrant white & blue collars (600+ no.) that includes labour camps, hotels, flats that requires, lease negotiation, rent payments, maintenance, housekeeping, occupants grievances, community grievances, HSSE inspection, etc...
2- Transportation of white & blue collars (2500+ no.) to/from sites that requires management of 100+ cars & buses starting from lease negotiation to daily operation.
3- Catering provided to workers @ labour camp
4- Travel arrangement to visitors
5- Events planning & management
6- Local government relations
7- Preparing & submitting monthly & quarterly reports on accommodation, transportation to be presented to company management, client & IFC auditors.
8- coordination of any other task related to day to day sites operations.
Key position as the head of Group Document Center where an annual 40, 000 commercial & technical documents - generated from 30+ companies - are; received, identified, recorded, distributed & filed securely for future use.
In addition; I have been in charge of HQ Administrative Management that includes:
1- Preparing periodical budget for business center & HQ;
2- Maintaining petty cash expenses for HQ;
3- Presenting periodical reports about certain projects & claims;
4- Providing information by communicating verbally & in writing with all staffs, directors & top management.
5- Drafting procedures and implementing office management;
6- Meeting representatives of clients, vendors, sub-contractors & government when required.
7- Solving all sorts of problems related to staffs, management and/or third parties.
8- Negotiating offers from various services providers;
9- Functioning independently in a multi-task environment, as well as part of a team;
10- Conducting some human resources tasks such as: interviewing, screening, salaries negotiating, inductions & training for center & HQ staffs.
Deployed to Nigeria to join project team on mobilization phase. Working in Africa is a challenge from all aspects. My brief tasks description is as follows:
1- I have started with working on Expeditions 9.0 posting months of backlog documents in addition to posting current documents.
2- After few months as project document controller, I was deployed to commercial Dept. to control insurance claims, legal claims & some logistics issues.
3- As the project was I hostile location, everything was insured so I’ve created & managed comprehensive digital & physical records of all insurance policies, claims and all related information such as workers, plants, equipments, vehicles, offices, office equipments, houses, households, etc…
4- I’ve created sub-contractors & suppliers records with emphasis on shaky ones.
5- I’ve created legal claims records with all related information & supporting documents.
6- I’ve established fruitful relations with other Depts., insurance brokers & lawyers.
7- I’ve refunded considerable monies from insurance companies.
8- I’ve made all necessary documents and information available to support our defenses & claims in courts.
9- I’ve performed other administrative tasks when required.
Started in with this mega project on mobilization phase. Since the project was in a remote area, I have started in rotation with one other colleague. In few months time I was promoted to Senior & in charge of Document Control Office. I had a team of three assistants & we have worked five years on achieving following tasks: -
1- Controlling of project technical & commercial Documents.
3- Posting all mentioned documents using DocBase program & obtaining required reports upon request;
4- Controlling Procurement database in cooperation with stores & purchasing staffs.
5- Supporting claim managers in obtaining & sorting necessary claims documents.
6- After project handover, I was deployed to Cairo Regional Office for 6 months to support claims managers & to manage project office.
7- Some administrative tasks when required.
