warehouse operations supervisor
Golden Zara
مجموع سنوات الخبرة :8 years, 2 أشهر
Clear knowledge of warehouse operations.
➢ Ability to multitask in a fast-paced environment.
➢ Management skills.
➢ Leadership and organizational skills to run the warehouse efficiently.
➢ Proficiency in inventory and/or invoice software.
➢ Ability to remain stationary for extended periods when working on the warehouse floor.
➢ Achieve high levels through excellence in receiving, identifying, dispatching, and assuring quality of goods.
➢ Organize and maintain inventory and storage area.
➢ Ensure shipments’ and inventory transactions’ accuracy.
➢ Communicate job expectations and coach employees.
➢ Maintain items record, document necessary information, and utilize reports to project warehouse status.
➢ Identify areas of improvement and establish innovative or adjust existing work procedures.
➢ coordinate activities with other departments.
➢ Maintain records, utilize specialized reports, and document relevant information to calculate warehouse ranks.
➢ Understanding of warehouse software application packages and Microsoft Office proficiency.
➢ Ability to retrieve, analyze, and input data.
Responsible for the daily monitoring of food processing, food transport and food handling activities in the fields.
Collect and maintain record of all food quality results during project period through observations and direct interviews with stakeholders.
Carrying out community sensitization in the targeted locations to raise the awareness of local population about the project activities and outcomes.
Ensuring that information about CCR programmes and approaches are available to target communities, notably through the development of visibility leaflets, community orientation sessions, etc.
Conduct continuous site monitoring visits to check progress of project implementation and daily time-sheets in place to record participation.
Work with Food Safety Officer with support of the Project Manager to organize joint periodic site monitoring visit.
Submit weekly activity reports to the M&E Officer.
Document success stories.
Track-sheet of completed/not completed delivery of food.
Ensure adherence to CCR policies and standards.
Providing weekly and monthly analytical reports and recommendations to programme teams on the basis of complaints and feedback received from target communities.
Ensure the application of proper compliant mechanism in the targeted locations according to CCR’s SOP.
Accompany the MEAL officers in the Monitoring and Evaluation visits to be conducted in the different working areas.
Support the MEAL officers in collecting information from the field sites, through questionnaires, observations and focus group discussions, focusing in particular on the following subjects:
Beneficiaries needs
Impact of HI activities on beneficiaries’ life conditions
Satisfaction of beneficiaries with regards to the activities implemented by HI
Complaints and feedback regarding HI intervention
Positive and negative impacts of HI intervention on the community
Properly use the data collection tools and templates, respect and apply the guidelines and standard operating procedures designed by the MEAL department and the mission as a whole and provide recommendations for their improvement when needed.
Ensure data collected is entered and verified on a weekly basis, using either Excel or KOBO (or any other tool used by the mission)
Transfer of data collected on paper into HI MEAL database and ensure the quality and accuracy of the data entered (data entry)
Support the MEAL officers with the analysis, extractions and reporting related to the database
Strictly respect the total confidentiality of the data collected and entered
Ensure security of the database and files, in all locations (offices, rehabilitation centers…)
Perform regular backups to ensure data preservation
Support the MEAL officers on final data cleaning and preliminary analysis.
Support the MEAL officers or Manager in production of tables and graphics to be used in the final MEAL reports.
Promptly report on the collected information, participate in report writing.
Based on the information collected from the beneficiaries, support the MEAL Manager in formulating recommendations to improve HI activities.
Participate in sharing information collected, findings and recommendations to program and technical teams as often as required.
Report on potential problems, challenges, or constraints faced in the field to the MEAL Manager.
Ensure the liaison between the beneficiaries and HI; report all the cases that need to be referred internally or externally to the MEAL Manager.
Develop and maintain effective working relationships with the other departments of the organization.
On top of my previous duties and responsibilities, I was responsible for the following:
• Supervision: I am responsible and accountable for the performance of team, in terms of outputs, quality, efficiency and compliance with organization rules and policies:
• I am responsible for organizing activities and allocating team work in his/her area, in accordance with Food Security activities.
• I support the storekeeper in the stocking of food for the different processes to allow an adequately distribution of food to the refugees.
• I am responsible for having a good knowledge of his/her geographical area or target group, in collaboration with his/her team.
• Assist in the management of the cash side of the programme in Jordan to reach the goals of the programme in a timely manner.
• Help in the planning of the programme and schedule of activities including community outreach, registration of beneficiaries and prepare the charging of beneficiary bank accounts.
• Reporting: I am responsible for reporting to the Program Manager / Deputy PM on the daily activities of his/her team regarding the individual sessions, group sessions and other related activities through the daily reporting formats provided. Responsible for any commutation related to operational, safety, HR related issues.
• Develop a plan of action to coordinate the stores in a practical way.
• Provide the necessary reports to raise the performance and management of the stores and the company's policy.
• Ensure transparent reporting and CFW documentation in line with ACTED Compliance and Transparency requirements.
• Submit accurate and detailed daily, weekly and Monthly reports to the Project Manager and give details on number of CFW, work progress as well as amount of cash injected to the beneficiaries.
• Maintain and analyze Excel databases for exporting household level information used for selection of beneficiaries, reporting and for monitoring and evaluation.
• Adhere to data security and privacy procedures
• Reporting on activities targets, adherence to SOPs and relevant checks
• Monitor services provided to the families to evaluate effectiveness in meeting their individual needs.
• Be flexible, willing to assist in other areas of work as relevant and needed for this role.
• Produce reports indicating daily activities and targets reached.
• Communication and Coordination: As I am romote the rights of internally displaced/returnees In line with the advocacy strategy.
• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards & principles within ACTED and among beneficiaries served by ACTED.
• Supports local needs assessment including profiling of CBOs and youth agencies, and identifying gaps in support of young people in the project area, dedication, innovation, exclusivity and accountability.
• Develops monthly activity work plan of Youth Programme activities and supervision of implementation, including field staff.
• Responsible for direct provision of information and counseling to Syrian refugees on various topics
• Responsible highly motivated and expert staff who are making a difference to the most vulnerable people in the world's biggest displacement crisis.
• Identifies capacity building needs of staff through HR processes.
• Focal point for CBO capacity building, proposal development, sub grant implementation and reporting within their geographic zone.
• Support CBOs in identifying Youth Champions and establishing Youth platforms.
• Regularly plan and liaise with other Youth Host Programme and CC colleagues to ensure complementarity of intervention; and identify opportunities for integration.
• Represents internal and external coordination as delegated by Youth Coordinator.
• Focal point for visitors. Represents with external/internal visitors to site, donors, and partners.
• Prepares bi-monthly reports on programme activities. Ensures M&E correctly conducted and reported.
• Verifying the identity of the beneficiaries through the use of computerized to food security and intern based means.
• Informing the beneficiaries about the process of the food distribution system, and accessibility of assistance
• Management and maintaining the distribution records of food assistance to all camp population
• Making sure that the process is aligned with the distribution and camp operations SOPs
• Maintaining a healthy relationship with all operational stakeholder in the distribution process.
• Participating in regular meeting presenting current difficulties, and presenting possible solutions of them.
• Ensure that all beneficiaries have access to their food assistance in a dignifying manner
• Presenting the final distribution report after compilation and cross checking
• Participation in monthly distribution planning for all food assistance related activities
• Maintaining proper documentation and reporting system
• Preparing the consolidated verification reports.
• Contribute to the structuration of operational databases (excel, RDBM, MDC forms).
• Maintain program databases updated.
• Contribute to the harmonization of the data exchanged.
• Follow up and maintaining the distribution tools and materials to works and collection of the tools as per the project requirements.
• Distribute and collect the CFW tools/safety materials to workers and collect them at the end of their services;
• Ensure a proper documentations are maintained for distribution and collection of tools from beneficiaries.
• Participate in the selection and follow-up of project beneficiaries with the support of the Food Security Officer.
-Participate in the technical survey data collection under the supervision of the Food Security Management
-Support in the follow-up and communication with the beneficiaries.
as per standards and policies.
- Ensure the collection of Attendance Sheets for each training session. -Participate in the organization of the training (training venues, refreshments, training materials, etc.)
-Participate in the distribution of the agri-input kits to beneficiaries
-Collaborate with the Monitoring, Evaluation, Accountability and Learning Department for monitoring visits.
Participate actively in project kick off preparations and arrangements and deliver project brief to the targeted community;
- Upon Food Security Officer delegation, provide the required explanations and updated implementations and objectives and activities to the local communities;
- Report and update on project achievements and activities, provide a reliable implementation’s analysis and signal any bottlenecks to the Food Security Officer.
- Represent the Organization in meetings with the beneficiaries.
- Commit and comply with the organization gender, age and diversity principles & policies (working with people, communication).
- Support on the implementation and the promotion of gender, age and diversity principles through daily activities and or through the management of their teams (Managing performance & development).
The Department seeks to achieve the following goals To contribute to the improvement of higher education in English Language and literature, Literary Criticism and Linguistics. To Send distinguished students on scholarships to the best US universities to obtain Ph.D. degrees in Literary Criticism, Literature, and Linguistics. To Appoint competent faculty members that can contribute to continued graduation of excellent students. To Foster ties with other departments of English and Literature in Jordanian and foreign universities for the benefit of faculty members and students. To Develop study plans and programs in the Department to suit recent developments. To Focus on encouraging scientific research through sponsoring research proposals and facilitating publishing of papers. To Participate in scientific conferences and seminars in order to get acquainted with new scientific findings. To Sign agreements with American universities for the sake of establishing joing Ph.D. programs in English Literature and Linguistics. Focusing on sponsoring graduate students and appointing competent faculty members in order to inject new blood in the Department. Revising some courses in the study plans and add new courses that might help improve students' competence in the work field, e.g. listening, speaking and writing. Revising MA programs regarding: Number of students in the various sections not to exceed 25 under any circumstances. Introducing an admission example and allocate 25% of the points for it. Reintroducing the Basic Examination for the Thesis track in the MA programs. Revising the Reading List for the Comprehensive Exam MA programs at regular intervals. Encouraging students to follow the Comprehensive Exam track because relatively few students go for this track. Revising regularly the study plans. Implement all regulations regarding proposals, supervision and discussion of MA theses. Introducing common grounds and criteria for theses evaluation and discussion. Seeking retired faculty members' help regarding thesis supervision and discussion.