Executive Assistant To CEO
al aber contracting llc
Total years of experience :6 years, 9 Months
Greeting visitors and deciding if they should be able to meet the CEO.
Answering phones and routing calls to the correct person or taking messages. Handling basic bookkeeping tasks.
Filing and retrieving corporate records, documents, and reports.
Researching and conducting data to prepare documents for review and
presentation by boards of CEO.
Organization of meetings in the office and outside.
Accurately recording minutes from meetings.
Preparing financial statements, reports, memos, invoices letters, and other
documents.
Using various software, including word processing, spreadsheets, databases,
and presentation software.
Reading and analyzing incoming memos, submissions, and distributing them
as needed.
Making travel arrangements for the CEO and his family.
Performing office duties that include ordering supplies and managing a
records database.
Opening, sorting and distributing incoming faxes, emails, and other
correspondence.
Provide general administrative support.
Acting as the first point of contact of the company.
Manage the CEO’s schedule/calendar.
Manage and organise business travels (ticketing, visa, hotel booking, car
booking...).
Coordinate with internal departments.
Generate and maintains files, records, reports and correspondence of
confidential nature.
Prepare reports, spreadsheets and presentations, and researches and analyzes
information as per the CEO guidance.
Undertake project works and support events directed by the CEO.
reading, researching, and routing correspondences; drafting letters and
documents; collecting and analyzing information and initiating telecommunications.
Acting as the first point of contact of the company.
Manage the CEO’s schedule/calendar.
Manage and organise business travels (ticketing, visa, hotel booking, car
booking...).
Coordinate with internal departments.
Generate and maintains files, records, reports and correspondence of
confidential nature.
Prepare reports, spreadsheets and presentations, and researches and analyzes
information as per the CEO guidance.
Undertake project works and support events directed by the CEO.
reading, researching, and routing correspondences; drafting letters and
documents; collecting and analyzing information and initiating telecommunications.
Assists with events and
Admin Activities
Provide administrative and support to GD.
Schedule meetings and Attend meetings with the preparation of MOM.
Manage travels and complexe schedules.
Handle information requests.
Coordinate office management activities.
Determine matters of top priority and handle accordingly.
HR Activities
Compile and update employee records (hard and soft copies).
Process documentation and prepare reports relating to personnel activities (staffing, recruitment,
training, grievances, performance evaluations).
Deal with employee requests regarding human resources issues, rules, and regulations.
Assist in payroll preparation by providing relevant data (absences, leaves).
Properly handle complaints and grievance procedures.