Senior Assistant Manager – Procurement
MVIVO (Pvt) Ltd
Total years of experience :9 years, 10 Months
1. Execute all procurement (construction, fit-outs, etc.) and control activities such as pre-qualification, tender management, negotiations, and contract preparation.
2. Coordinate with the Sri Lankan Customs, Department of Imports and Exports Control, Banks, Shipping agents, shipping lines, and Customs clearance agents to ensure a seamless process for importing materials to complete ongoing construction projects.
3. Discuss with the technical team and architects, put together the necessary technical and financial comparisons of the domestic and international suppliers, and submit the required corporate management approvals.
4. Sustain simple functionality and complete building projects in accordance with the designated project schedules by coordinating with internal and external sub-contractors.
5. Negotiate with local vendors to obtain building supplies necessary to finish construction projects.
6. Report on the businesses purchasing KPIs, controls, and procedures on a regular basis to the management.
7. Recognise all statutory, administrative, information security, and compliance obligations for procurement and imports.
8. Vendor and procurement management using an ERP system to have a smooth systematic workflow and to minimize time consumption.
1. Coordinate with Engineers and interior designers to prepare specifications and finalize the cost and technical comparisons to proceed.
2. Perform all construction procurement (Fit-outs & services) and contracting including pre-qualification, tender management, negotiation, and preparation of contracts.
3. Prepare initial material lists, finish schedules, and the costs using sketches and detailed drawings for finalizing contract amounts.
4. Provide periodic reports to management on cost plans, purchase KPIs, control, and processes for the business.
5. Set Policies and guidelines for delivering commercial and cost-effective construction & procuring processes for the business.
6. Coordinate with internal, and external contractors & suppliers for a streamlined operation.
7. Discuss with Architects, Engineers, Financiers, and Contractors to maintain a smooth workflow and to complete the project according to the construction program.
8. Prepare final costings according to the drawings, BOQs & taxation.
9. Manage overall direction, coordination, and evaluate construction materials procurement for the group, its subsidiary, and associate companies.
10. Implement construction procurement strategies, standards, and operational procedures to maintain transparency, best practices, and security of supply and optimize value for money.
11. Coordinate with Banks, Imports and Exports Control Department, Shipping Lines, and Clearing Agents during the ongoing materials importing process.
1. Prepare sub-contractor, suppliers' cost, and technical pre-qualification evaluation reports and negotiations.
2. Prepare BOQs and related material lists to request quotations & proposals from contractors & sub-contractors to award the project scopes.
3. Obtain all construction material & cost approvals according to the related architectural & engineering drawings from specific consultants.
4. Prepare sub-contractor and supplier agreements, specifications, and implementation to carry out the work.
5. Monitor project design changes and identify the possible variations, preparation of cost estimations, and negotiate with related consultants & Clients for approvals.
6. Coordinate and consult with Architects, Engineers, developers, company management, and financiers to ensure projects are run smoothly.
7. Participate in monthly and weekly progress meetings with contractors, project team, and project developers.
8. Prepare, finalize project monthly milestone payments and coordinate with necessary parties to obtain related approvals to receive the progress payments.
9. Prepare total and monthly project budget plans according to the project completion timeline.
10. Coordinate with project site staff and contractors to ensure a smooth workflow process to reach the agreed project milestones.
1. Prepare sub-contractor, suppliers' cost, and technical pre-qualification evaluation reports and negotiations.
2. Prepare BOQs and related material lists to request quotations & proposals from contractors & sub-contractors to award the project scopes.
3. Obtain all construction material & cost approvals according to the related architectural & engineering drawings from specific consultants.
4. Prepare sub-contractor and supplier agreements, specifications, and implementation to carry out the work.
5. Monitor project design changes and identify the possible variations, preparation of cost estimations, and negotiate with related consultants & Clients for approvals.
6. Coordinate and consult with Architects, Engineers, developers, company management, and financiers to ensure projects are run smoothly.
7. Participate in monthly and weekly progress meetings with contractors, project team, and project developers.
8. Prepare, finalize project monthly milestone payments and coordinate with necessary parties to obtain related approvals to receive the progress payments.
9. Prepare total and monthly project budget plans according to the project completion timeline.
10. Coordinate with project site staff and contractors to ensure a smooth workflow process to reach the agreed project milestones.
1. Take off quantities using Architectural and Engineering Drawings related to the project.
2. Prepare and maintain project documentation.
3. Prepare and evaluate Sub Contractor Interim Payments.
4. Process project-related procurement and request orders to maintain smooth progress.
1. Take measurements for the project's final Bill.
2. Prepare Monthly Invoices.
3. Site Supervising.
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