EA - GM Sales MEA
General Electric
مجموع سنوات الخبرة :19 years, 8 أشهر
• Assist the GM Sales MEA in daily correspondences and communications.
• Travel arrangements for GM, CEO, Directors and Managers (Flight, Hotel, Visa etc.).
• Manage GM and CEO’s calendar and meetings on day to day basis.
• Manage office systems, office supplies, giveaways etc.
• Arrange sales reviews, which include venue arrangement, invitations to attendees, catering arrangements, complete event management.
• Project based assistance to sales team traveling to various countries for meetings and site visits.
• Overall floor management and administrative assistance to sales team members.
A&IA Department
Assistant to the Senior Vice President
• Handling all School-related external communication with partner organizations, accreditors, companies, universities, and high schools
• Handling scholarship related work with various organizations for different programs, including preparing of MOU and organizing MOU signings.
• Managing complete organization of special events including professional workshops, conferences, and short courses
• Coordinating press conferences, which include preparing press kit and also maintaining successful relationship with press.
• Travel arrangements for the dean, professors and also visiting professors for events and conferences
• Maintaining relations with hotels and hospitality companies for collaboration during events for room, venue & tour bookings
• Building alumni relations and coordinating alumni events.
• Assisting with discipline-specific marketing and student recruitment efforts, through direct marketing as well as online marketing.
• Writing and updating content for school website, Facebook and Twitter page.
• Writing articles for the School of Engineering newsletter and website
• Editing and producing the print version of the School of Engineering newsletter
• Assisting the Dean and Centre Directors with administrative needs
• Collecting and analyzing data needed for accreditation and marketing purposes
• Generating innovative marketing ideas, to promote graduate and undergraduate programs
• Coordinating tours and manage itineraries for external visitors when needed
• Responsibility for the overall work performance of a company.
• Management of office and workshop environment.
• Document and telecommunication management.
• Planning, organizing and controlling all administrative functions.
• Managing Company accounts, quality and cost control.
• Ensuring that human and material resources are correctly utilized.
• Dealing with long term, short term and potential clients.
• Administering payroll and maintaining records relating to staff.
• Listening to grievances and implementing disciplinary procedures.
• Analyzing training needs for company staff.
• Maintain appropriate files for office use.
• Assisting in organizing publications’, press release for distribution.
• Schedule and coordinate meetings; maintain Vice President/Dean’s calendar.
• Serve as interface for internal organizational matters on behalf of Vice President.
• Maintain correspondence and filing system for Vice President and Dean.
• Short list candidates as Faculties for various requirements arising in the University.
• Serve as an interface between affiliated Universities for PHD programs.
• Assisting students by providing study material and assisting in examinations
• Working closely with departments, assisting Line Managers to implement policies and procedures.
• Assisting in developing policies on working conditions, performance management, equal opportunities and disciplinary procedures.
• Processing and recording overtime, leave and shift bonuses on SAP.
• Prepare job descriptions, identify sources of hiring and coordinate interview with the respective departments.
• Conduct Exit Interviews.
• Attending to calls, emails and other business communication received.
• Travel arrangements for Interviews and new recruits.
• Drafting and filing of various HR related correspondences and documents.
• Preparing Reports & Minutes
• Dealing with resident clients, registered office clients and potential clients.
• Preparing agreements and invoices for clients.
• Arranging video conferencing for clients, as per their requirements.
• Identify and coordinate office workflow and procedures
• Assisting Centre Manager on recruitments, including developing of job descriptions, preparing advertisements, short listing, interviewing and selecting candidates.
• Conducting inductions for new staff and new clients.
• Assisting Centre Manager to implement & develop policies on working conditions, performance management and disciplinary procedures.
• Administering payroll and maintaining records relating to staff.
• Maintain appropriate files for office use.
• Manage and provide daily administrative support to ongoing office operations.