Technical assistant Stage-II ( Reliever)
Energy Solution Co.General trading and contracting - Electrical maintenance - KOC
Total years of experience :5 years, 0 Months
Gathered, organized and validated or entered data support administrative services.
Performed research and data collection to resolve problems or
discrepancies.
Maintained records and data by entering into databases, developing
tracking systems and setting up files.
reviewed incoming mail to determine course of action.
Received and distributed mail, letters and packages.
Devised documents, spreadsheets or presentation materials to foster
administrative support.
Perform the daily entry of gas readings collected from monitoring locations.
Prepare daily reports and share them with different teams of KOC.
Distributes the gas reader’s daily survey report to charge hands based on
the work distribution chart.
Facilitated the knowledge transfer process for newly hired support clerks
through hands-on training, ensuring a professional and efficient transition
of responsibilities.
Assist team in requests for historical and current GMI data.
Inform data discrepancies to superiors for further action.
Ensure the smooth flow of email communications.
Designed file systems and maintaining paper files.
Organized files and developed spreadsheets.
Answering calls, taking messages and handling correspondence
Maintaining diaries and arranging appointments
Typing, preparing and collating reports
Organizing and servicing meetings (producing agendas and taking
minutes)
managing databases
implementing new procedures and administrative systems
liaising with relevant organisations and clients
coordinating mail-shots and similar publicity tasks
logging or processing bills or expenses
if more senior, recruiting, training and supervising junior staff.
Managed the receptionist area, including greeting visitors and responding
to telephone and in- person requests for information.
Designed file systems and maintained paper files. Maintained the front desk
and reception area in a neat and organized fashion.
Created weekly and monthly reports. Managed the day-to-day calendar for
the company's Sales Manager.
Responsible for the purchase and maintenance of all office equipment and
supplies. Performed phone collection of overdue accounts, generating
invoice sand statements.
Entered, proofed, faxed, or emailed, and filed customer quotes for
attachments and parts. Composed and maintained a detailed procedure
book for the sales secretary position.
Prepared and organized paperwork and other materials as needed for
meetings, conferences, travel arrangements and expenses reports.
Composed, typed, and distributed meeting agendas and minutes,
routine correspondences, and reports.
Demonstrated ability to maintain confidentiality and work independently.
Skilled in exercising independent judgment and decision-making.
Preparing Quotation and Pricing, Inventory Update and Travel
Management.
Prepare daily reports and share with different teams.