Project Control Associate
UNHCR - United Nations High Commissioner For Refugees
Total years of experience :16 years, 4 Months
• Quality assurance of project agreements is provided in accordance with applicable UNHCR rules and regulations.
• Resources transferred to implementing partners are utilized for the intended purposes and in accordance with project agreements.
• Performance delivery and financial expenditure reported by implementing partners are accurate and consistent.
• Supervisors are promptly informed of risks and major variances in the execution of projects (budgets, finance, implementation or timeframe).
• Contribute to reviewing the internal control systems of implementing partners.
• Contribute to reviewing that IP agreements are in conformity with Country Operation Plans and UNHCR’s rules, policies and procedures.
• Monitor that a complete record is maintained for all projects.
• Contribute to reviewing, analysing and verifying Financial and Performance Implementing Partner Reports (Part I-IPFR and Part II-IPR), and to checking accuracy and consistency between IPFR and IPR, in accordance with project agreements.
• Ensure that the funds obligated under an IP agreement permit the payment of the next instalment or a disbursement, confirming the status of instalments already paid.
• Support timely project closure in coordination with the program unit.
• Bring to the attention of supervisors and program officers any significant variances at the office level in: budget execution, percentage of project execution, time schedule, and quality of projects against specifications or terms and conditions.
• Maintain professional relationships with implementing partners.
• Keep up-to-date with all UNHCR rules, regulations and procedures necessary to perform these duties.
• Perform other duties as required.
• A project monitoring plan is in place and implemented in collaboration with multi-functional teams (MFT).
• Assurance of project implementation and delivery of expected results within budget/resources, time-frame, and in accordance with project agreements is provided.
• Sufficient and adequate internal controls are in place for the management of projects and activities.
• Programme and senior management are promptly informed of major variances and risks in the execution of projects (budgets, finance, implementation or timeframe).
• Project audit certificates are of good quality, timely obtained, and recommendations are implemented.
• Participate in the operation’s annual assessment and planning cycle.
• Support the selection and retention processes of implementing partners in accordance with UNHCR’s rules, policies and procedures.
• Formulate and implement a project monitoring plan in collaboration with the programme unit and MFT.
• Track the management of project risks in collaboration with the programme unit, and report major risks to senior management.
• Undertake missions within the geographical area of responsibility.
• Monitor, track and verify that expenditure for direct implementation by UNHCR is in line with the approved budget.
• Conduct reviews of the internal control systems of implementing partners and provide advice as required.
• Provide feedback and recommendations of identified variants, risks and issues to the partner, programme unit and escalate to management as required.
• Prepare project control reports with the current status of programme implementation and financial status.
• Inform management of cases where UNHCR may not adhere to its obligations under project agreements.
• Manage the selection and engagement process of audit providers for projects, and the execution of the audits, including obtaining reports, reviewing outcomes and following-up with recommendations.
• Carry out timely project closure.
• Participate in country-level programme training for implementing partners and UNHCR staff as necessary, as well as brief staff and implementing partners on project control and risk management.
• Provide input to the mid- and end-year programme review process on issues related to project control and risk management.
• Report on financial and operational performance and risks related to projects, and escalate issues to senior management.
• Recommend acceptance or non-acceptance of IPRs and payment of installments,
• Advise on improvements related to project management and internal controls,
• Contact implementing partners for project related matters,
• Have unlimited access to financial and operational records relating to projects.
• Assist management in the development, modelling and analysis of the annual budget, including on-going comparisons of budget versus actual.
• Assist in preparing monthly and quarterly financial reporting, including but not limited to variance and trend analysis and productivity metrics as required.
• Monthly review and submission of revenues, VEMPS, COGS, expenses (including both forecasts and actual) and other data as required.
• Support business decisions and financial / accounting processes through one or more of the following activities: forecasts / plans, ad hoc analysis, reports and analysis, cost and benefits analysis, product pricing and profitability analysis and other business planning support.
• Prepare forecasts, monthly analyses and projections related to the financial performance of the country, products and / or customers.
• Prepare financial analysis for special projects and “What if” scenarios using financial modelling techniques.
• Strive to automate reporting.
• Prepare and submit Pricing / SQ proposals for review and approval to the Global Pricing team either in or outside Praxis.
• Maintain and update regularly pricing history database.
• Manage and supervise pricing analysts to support activities inclusive of new price generation.
• Analyze financial impact of price approach in view of overall history
• Perform financial evaluation to assess pricing actions effectiveness.
• Assist pricing negotiations of customers’ proposals.
• Meet all corporate reporting requirements.
• Monitor spending and reviews expenditure.
• Review marketing activities versus budget.
• In charge of controlling Levant Account receivables.
• Work closely with GRCC “Global Risk, Compliance and Control” & CCR “Compliance, Control and Risk” team to stay up to date with all changes in terms of policies and procedures to ensure financial transactions are accurate, timely and comply with accounting standards, principles and company policy.
• Reviewing & controlling all Pfizer field force expenses concerning their monthly charges for their day to day operations.
• Responsible of controlling all documentation concerning all activities made by the medical representatives during their operations.
• Supervising the booking & reimbursement of all promotional activities concerning Pfizer products in the Lebanese and the international markets.
• Monitor the monthly reconciliation with Pfizer agents.
• Ensuring that all Pfizer financial operations and documents are inline with Pfizer GPIHP, FCPA AAP, IMP and SOP processes. (Global Policy on Interactions with Healthcare Professional), (Foreign Corrupt Practice Act), (Anti Bribery and Anti-Corruption Procedures), (International Meeting Procedures) and (Standard Operation Procedures).
• Coordinating and updating Pfizer headquarter MER Egypt with the Levant branches financial situation on monthly bases.
• In charge of controlling the payment process of all Pfizer Agents Debit Notes in Levant area.
• Responsible of the monthly field force call rate report which includes call rate visits per day, area coverage and monthly working days.
• Reviewing and validating IMS & TMS Sales report on monthly basis, including stock control.
• Control the sales break down by Med.Rep on monthly basis.
• Assisting Pfizer headquarter in its year end closing for OME and Gulf markets, in charge of Levant year end closing
• Coordinates the preparation of operating plans.
• Monitors performance and analyzes variance.
• Controlling all accruals for Levant markets on monthly basis and at year end closing.
• In charge of completion of period reporting packages and analysis (FCPA Trend Analysis, Financial Activity Report), ensuring data accuracy.
• Supporting global risk assurance team in creating their yearly report.
• Supervising all booking process regarding Levant markets.
• In charge of training all Levant Pfizer field force on the new updates in GPIHP, FCPA, AAP, IMP including the implementation of the new control system called “InterAct System” and creating new efficient SOPs strategies for Levant area to inline and unify all financial operations with Pfizer New York Headquarter standards.
• Maintains communication with internal and external stakeholders regarding financial matters.
• Establishes and maintains positive working relationships with other departments and individuals who are resources for supplying data.
• Elected as Levant Integrity Champion for FCPA / GPIHP consultancy and continuous improvement training.
• Project owner of P2P (Procure to Pay) implementation in Levant “training and guidance”
• Project owner of ARIBA and PT&E implementation in Levant “training and guidance”
My role at B.E.C.A. Hatem Et Associes as an external auditor consists of reviewing and evaluating in order to provide an opinion on the adequacy of an institution’s financial statements. As for the institution’s general controls, this include controlling the plan of organisation and operation, documentation procedures, access to equipments and data files, and other controls that affect the recording and safeguarding of assets and the integrity of controls over financial statement preparation and reporting.
Degree In Chief Accountant.
D.E.A - Diplome D’etudes Approfondies in Finance
BBA - Audit
BT3 Technical Baccalaureate In Commercial Science.