Patricia Anne De Jesus

* Maintain the Executive calendar, including scheduling meetings, appointments, speaking engagement and travel arrangement. Exercise discretion in committing time and evaluating needs.
• Assist in activities including project planning, intake, prioritization, initiation, execution and training as well as in fostering collaboration of end-users and key stakeholders.
• Serve as primary point of contact between the Executive Office and government offices and external organization/governance groups including helping to coordinate the work of the different groups and providing administrative support for governance meetings.
• Determine priority of matters of attention for the CEO; redirect matters to staff to handle or handle matters personally as appropriate.
• Schedule departmental meetings; assist in preparation and distribution of meeting agendas and materials.
• Transcribe source material, prepare documents, reports, tables and charts; distribute as appropriate.
• Prepare, reconcile and submit expense reports.
• Maintain confidential and sensitive information.
• Attend meeting and take notes of discussion, prepare initial drafts of minutes and summaries.


Marketing:
* Provide assistance in the execution of marketing events such as pop-ups which will be organized by Marketing Team
* Assist the marketing team in coordination with concerned individuals/departments on various request needed in the events preparation

Human Resources:

1. Assist the P&C Team with events management activities (during the CEO’s vacation leave)
2. Support the Talent Acquisition Specialist in campus recruitment initiatives, including
but not limited to:
2.1. Coordinating with universities and schools regarding campus recruitment
requirements.
2.2. Preparing all necessary internal and external documentations, as needed.
2.3. Ensuring the recruitment calendar is consistently updated and strictly followed.
3. Perform any ad hoc tasks as assigned.

• Managed executive calendars, meetings, travel, and speaking engagements
• Acted as liaison between executives, government agencies and stakeholders
• Prepared reports, presentations, and meeting minutes
• Handled executive priorities independently with high discretion
• Coordinated meetings, agendas and follow-ups
• Processed and monitored executive expense reports
• Maintained strict confidentiality ofsensitive information
• Supported HR initiatives including recruitment and corporate events

• Managed end-to-end recruitment and onboarding
• Developed and implemented HR policies and procedures
• Monitored attendance and timekeeping
• Coordinated with vendors and service providers
• Provided administrative support across HR functions

• Conduct phone interviews for potential candidates to determine if qualifications meet position requirements.
• Determines applicant requirements by studying the job description and job qualifications.
• Attracts applicants by attending job fairs, placing job advertisements; contacting headhunters; and posting of job vacancies to various job sites.
• Administer examination to all shortlisted candidates.
• Communicates with candidates throughout the hiring process to ensure a positive experience.
• Partnering with hiring managers to determine staffing needs.
• Works cross-functionally with internal departments to complete onboarding steps.
• Supports other HR activities such as events, compensation & benefits, and organization development.
• Prepares training plan for the new employee per department
• Other tasks may be assigned from time to time.
• Sets appointments internal
• Arranges the CEO’s travel itinerary, airfare accommodation
• Answering phones and routing calls to the correct person or taking messages
• Helping prepare for meetings
• Plan, organize, coordinate, and direct corporate events
• Prepares admin supplies requisition and monitors issuance to the employee in a regular basis such as follows;
Office and Cleaning Supplies
Employee Company ID and Uniforms
• Ensures accurate and on-time submission of Agency partner’s payroll billing
• Act as a point person for any agency partner’s HR related concerns

• Handled full recruitment cycle (screening to onboarding)
• Coordinated corporate events and executive travel
• Facilitated onboarding and training programs
• Assisted in payroll coordination with external partners
• Managed office supplies, uniforms and company IDs

• Process end-to-end recruitment
• Administer applicable mandated as well as company-initiated benefits per employee
• Process benefit claims of employees to government agencies such as loan application, sickness and maternity notification and claims
• Prepares & process employees Final pay & Quit claim including processing of Employment Certificates etc.

• Supported recruitment and onboarding processes
• Processed government-mandated benefits
• Managed employee records, final pay, and documentation
• Assisted with employee inquiries and claims