Transport Manager
Mastermind Tobacco Kenya Limited
Total years of experience :17 years, 5 Months
Manager and control distribution geographical points to ensure execute planned schedules.
Manage fleet availability to meet all distribution requests by scheduling, forecasting and operate current using trends.
Arrange fleet and fleet operational staff to provide support and schedule distribution planning.
Administer tracking of fleet by using GPS devices and reporting fleet routes.
Lead corrective actions and capacity building to manage entire fleet to achieve company objectives.
Administer perform fleet registration, insurance and documentation regarding induction of new vehicles in existing fleet.
Monitor and ensure fleet operation in compliance with local rules and regulations.
Develop and implement standard operational standards to maintain fleet by advocating best practices in industry.
Prepare and control unit budget, direct recording of expenses, and analyze purchase and repair costs to control expenditures.
Obtain vehicle and equipment replacement costs and prepares specifications for purchase of new vehicles and equipment.
Administer data management system to organize fleets as per various schedules and requests.
Plans, directs, and coordinates the operation of vehicle maintenance and repair programs for company-owned vehicles.
Plans, directs, and coordinates the company transit system.
Prepares and directs in-service training programs for newly employed personnel.
Prepares short and long range plans for transit system operation including transit routing and scheduling.
Plans and administers a preventive maintenance and vehicular replacement program.
Receives and processes vehicle accident and damage reports.
Prepares cost analysis and periodic management and operational reports
Coordinates the interface between transportation functions such as logistics, maintenance and Hotels to ensure efficient, timely, and cost effective support to the customer.
•Administration of spares acquisition and dispatch to all company vehicles.
•Analysis of transport costs and reporting on all variances for remedial action.
•Ensure the security of motor vehicles in all company operations including fitting of security devices.
•Ensure all motor vehicles comply with statutory requirements
•Scheduling of the vehicles and assigning transfers to drivers and controllers.
•General transport administration.
•Advice management on the appropriate number of vehicles required at all times.
•Ensure that the company fleet is maintained to the level that meets more than statutory requirements.
•To manage daily process of fueling vehicles to ensure that they are prepared for the journey to pick/drop Hotel guests.
•Make weekly and monthly analysis of fuel consumption per vehicle and deal with the anomalous rates.
•To obtain Daily Vehicle Movement Board.
•To introduce, maintain and manage the system of transport key performance indicators consisting of safety records, kilometers traveled against the amount of fuel consumed and vehicle availability.
•To ensure that all the vehicles are available on time in the Hotel compound and the rules of safety and security are well observed.
charge of ensuring effective day to day operations of the transport department
•Efficiently managing the transport team (which includes drivers), Fuel and the fleet of vehicles
•Managing, monitoring and developing the transport team to achieve the objective of the company.
•Assisting with the preparation of the transport budget and in charge of maintaining the profit and loss account of the department
•Responsible for all the dispatching, routing and tracking of delivery vehicles for quick turnaround
•Ensuring and managing the dispatching of complex and oversized goods to national and international destinations
•Ensuring company compliance of all transport policies, legislation and procedures
•Identifying operational issues, potential problems, opportunities and devising sustainable strategies to address them
•Appraising staff performance and taking disciplinary measures when required
•Responsible for all HSE investigations and implementing corrective and preventive actions
•Develop key performance indicators to measure the effectiveness of the transportation operations
•Conduct investigations to determine causes of transportation accidents and to improve safety procedures
•Direct investigations to verify and resolve customer complaints
•Interview, select, coach, train, manage, and appraise the performance of transportation personnel
•Remain current with latest transportation technology systems and procedures
Ensure maximum discipline is maintained in the Maintenance Team and promptly report to the HRM any deviations for necessary corrective action.
•Procuring regional spare parts for the vehicles and ensuring that spare parts are bought from authorized dealers and fitted on time.
•Handling all regional traffics, insurance and investigating accident cases on behalf of the company and prepare reports.
•Supervise the preparation, updating and filing of proper maintenance records as a regular practice
•Verification of motor vehicles repairs/maintenance invoices and forwarding them to accounts for approval.
•Prepare monthly workshop performance report e.g. on scrap analysis, fuel, breakdown, maintenance trucking etc and forward to the operations manager.
•Identify training needs of the driver/Workshop Team and propose the necessary training required to bridge the gaps for better efficiency.
•Preparing consolidated monthly fleet expenses reports for all vehicles and following up with sub branch offices for buses operations reports
•Planning daily schedule of vehicles/drivers to various routes.
•Ensuring Collection and banking of both parcels and booking daily cash collections.
•Controlling and ensuring proper spending of petty cash for the entire regional offices.
•Plan and coordinate all activities of the Workshop Team accordingly to bring about cost effective maintenance
Preparation and proper maintenance of regional records
•Prompt preparation of Mid-month and monthly returns reports for courier section.
•Deputizing the Manager in his absence and assisting him in branch operations.
•Appraising the soundness and efficiency of all system of issuing letter/parcels to dear customers and daily passengers’ bookings.
•Assisting in daily preparation of returns both from courier and booking sections.
•Identifying effective and innovative solutions to customer’s practical problems; e.g. claims of failure delivery and those left behind by the bus.
•Liaising with Manager to ensure timely submission of monthly financial reports of the branch.
•Support coordination, sorting and recording letters/parcels before commencing issuing process.
•Solving customer’s problems concerning their parcels in case of failure collection and ensuring that it’s returned to sender safely.
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: Kenya Certificate of Secondary Education