Executive Secretary
EADA, Sorting & Recycling Co. for Environmentail Services
Total years of experience :23 years, 5 Months
• Managing schedules of the MD, such as meetings, business trips and his daily activities inside the office.
• Provides overall clerical and administrative support to the MD.
• Assist department managers for any inquiry and request and obtaining approval from the MD.
• Handling office meeting schedules, training, seminars and other business activities. Preparing agendas, arranging the venue and requirements such as food, equipment/devices and stationery needs. Taking minutes if required.
• Prepare weekly management meeting by collecting data, action plans, KPI’s and budget requirements.
• Support basic IT requirements in the office such as, software management, device installation and trouble shooting.
• Assisting Human Resources Department as a recruitment committee by posting job vacancy, initializing interview via phone or online video conferencing and selection of candidates
• Assisting Admin Department on document control, company agreement/contract and other clerical support.
• Marketing committee, providing ideas, simple design, online advertising through social media and support department to events like exhibition and seminars.
• Preparing office budget for stationery needs, furniture, devices and office equipment.
• Helps on maintaining and implementing office procedures and policies.
• Attending employee request, complains and issues and providing a weekly report to the HRD and the top management for discussion and proper action.
• Perform any other related job that may be assigned from time to time.
• Managing weekly schedules of the COO, such as: personal and office appointment(s), meetings, travels and other daily activities.
• Providing the COO with his personal needs (in and out of the office), running errands and attending meetings on his behalf.
• Managing meeting by preparing the agendas, informing individual’s participant or required personnel by departments and keeping minutes or notes.
• In-charge on managing weekly reports sent by department heads, sending update and responses given by the COO, and monitoring status of weekly task.
• Provide administrative and clerical support to the COO.
• Assist department managers for any inquiry and request and obtaining approval if needed.
• Managing in-coming telephone calls for the COO.
• Attending guest(s) that are scheduled with appointment, and walk-in.
• Managing travel plan(s) for the COO on either business or personal trip providing him information and options for hotels, transportation (airline, sea or land) and providing budget/expenses for the trip if requested.
• Attending complains and request of employees, suppliers and customer (via email, phone call or walk-in). Collecting it all every end of the day, conducting investigation and checking if required, and providing a report every Thursday.
• Provide administrative and clerical support to Division Managers and the General Manager.
• Schedule meetings and arrange conference rooms.
• Prepare agenda for meetings.
• Alert managers about new meetings or cancelations.
• Attend meetings and keep minutes.
• Manage travel and schedule of the General Manager
• Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.
• Handle information requests.
• Prepare correspondence, arrange for outgoing mail and packages to be picked up. Sign for UPS/Fed Ex/Airborne packages.
• Prepare statistical reports.
• Manage spreadsheets.
• Greet and receive visitor.
• Prepare confidential and sensitive documents.
• Coordinates office management activities.
• Determine matters of top priority and handle accordingly.
• Helps prepare office budget.
• Plans events and volunteer activities.
• Maintain office procedures.
• Takes and transcribes dictation.
• Operate office equipment, such as photocopy machine and scanner.
• Coordinate committees and task forces.
• Relay directives, instructions and assignment to executives.
• Receive and relay telephone messages.
• Direct the visitors, guest and clients to the appropriate staff member and offices.
• Maintain hard copy and electronic filing system.
• Prepare daily attendance sheet and monthly reports to accounts for employees’ payroll.
• In-charge for airlines and hotel booking for the employees, visitors and any division activities.
• Handling issues and follow-up for Government Relation Request (Residencies/IQAMA, Visas and Certification) relating to employees, supplier and other company related.
• Preparing request letters, memo, proposal letters and other letters related for the office.
• Prepare and handles Local Purchase Order for stationary and suppliers around the kingdom.
• Handling documents for Vehicle Registration and Insurances on company, lease and rent cars.
• In-charge of office stationary, supplies and distribution for all departments and division.
• Handling incoming phone calls on the absence of the Executive Secretary to the General Manager.
• Encoding files, controlling employee documents, handling contracts (employee, distributor, supplier and housing) and compiling all kinds of documents.
• Updating company bulletin board and sending mails to departments for necessary new information, memo, meetings and company products.
• Prepares monthly report on sales and inventory, compiling all regional managers and branch salesman report.
• Handling new applicants for initial interview, screening and selection process.
• Support on Sales, Marketing, I.T. and Finance department if extra manpower is needed.
• Receptionist, assist guest from the door, to the table up to their orders and also reservations.
• Taking up dine-in, takeout orders and deliveries.
• Ensure restaurant standard, maintain cleanliness and good atmosphere of the restaurant.
• Attending customers new orders, request, needs and ensure accuracy, quality, and speed of service.
• Help co-workers in other task
• Training Busboys, Waiters and General workers
• Prepare work/shift schedule of dine-in staff and production/kitchen staff.
• Takes charge and manage inventory system.
• In charge for monthly inventory for wares, cutleries and other materials needed for the Dine-In
• Handling office supplies, operation needs and staff uniforms.
• Establishes standard procedures to be used in the business systems analysis to deliver a satisfactory result in timely and efficient manner.
• Ensures security and confidentiality of the company information and literature.
• Handling money for daily cash float, daily sales and prepares daily time sheets, daily sales cash depository and posting in Journal/Bank Book daily credit/debit,
• Assigned in the medical ward, which majority of patient is chronically ill and elderly, with cases of stroke dementia, renal failure, Alzheimer’s, asthma, diabetes, Parkinson’s disease and so forth
• Responsible in the assessment and implementation of programs of care as part of the nursing team and record relevant information in the patient’s record
• Ensure that safety practice is maintained whilst assisting in nursing procedure such as: taking blood pressure; respiration per minute; pulse per minute and temperature under the nurse-in-charge
• Contribute to the assessment and delivery of care which supports daily living activities by promoting independence and providing interventions e.g. feeding and swallowing; fluid hydration; pressure sore care needs; bathing; toileting and mobility
• Aware of any hazards within the department in accordance with the Health and Safety Regulations, and reports to the nurse-in-charge
• Performs restorative care (different techniques in mobilization, transferring, ambulation and regular range of motion exercises) under the instruction of the occupational or physical therapist; Administer oral medicines in the unavailability of nurse, under the supervision of a physician.
• Performs sterile wound dressing and irrigation; monitoring IV fluids; regulating oxygen gauge; inserting urinary catheter and preparing instrument to be used.
• Handling student for voice lesson and stage performance on stage one
• Marketing Staff
• Front liner and in charge with paper works
• Stage Manager for the following school events and activities (practicum, recital, concert, mall show, etc.).
• In charge with the rehearsal of student’s for their practicum, recital and other activities within the school.
• Buffet and presidential table set- up and skirting
• Changing table cloth and skirting
• Set-up of tables and chairs
• Attending the needs of the guest
• Buffet attendant
• Team Leader and store keeper
• Buffet and presidential table set- up and skirting
• Changing table cloth and skirting
• Set-up of tables and chairs
• Attending the needs of the guest
• Buffet attendant
• Assist guest to the table up and taking orders for Ala Carte
• Ensure accuracy, speed and quality food to be serve to the guest
• Inventory Staff for cutleries, wares, glasses and so on
• Food Handler and cook
• Maintaining cleanliness of kitchen
• Making sure area is fully and properly stock using FIFO
• Observe cleanliness within the store
• Delivery crew
• Party assistant and mascot
• Maintain cleanliness and proper housekeeping
• Checking proper and standard display of item
• Check basket for customers availability on a proper level
• Assisting customers according to their needs and introducing merchandise if necessary
• Returning to Departments customers left or returned items
• Provide initial quality and quantity assurance of the item
• Process receiving report and encoding to the system
• Filing Voucher and updating counts receive and release for the day
• Assisting “Parts Controller” to their needs and provide necessary papers for release
• Interchanging parts on the inspection department to ensure 100% good and ready to use
• Prepare finished goods for shipping and its documentation
• Performs monthly physical inventory
• Prepare daily and monthly reports for the warehouse department
• Serve the customer with a speed and accuracy in a friendly way
• Maintain the cleanliness of the whole store by checking every 30 minutes
• Observe quality of foods serve that is hot, fresh, look good and taste good
• Check the holding time of every food serve if it is still good to be serve
• Check product stock and expiry date
• Monitor usage of first delivery or FIFO(First-in first-out)
• Check equipment before and after work
• Helping on training new crews
• Assisting on parties and seminars
• Always check equipment before and after work
• Check office supplies and other matter needed by the group
• Encoding books
• Proof read work that are already finish encode
• Edit typing error, spelling and etc. after proof read
• Serve the customer with a speed and accuracy in a friendly way
• Maintain the cleanliness of the whole store by checking every 30 minutes
• Observe quality of foods serve that is hot, fresh, look good and taste good
• Check the holding time of every food serve if it is still good to be serve
• Check product stock and expiry date
• Monitor usage of first delivery or FIFO(First-in first-out)
• Check equipment before and after work
• Helping on training new crews
• Assisting on parties and seminars
Care Giving, Nursing Aide, First Aider, Rehabilition Assistant and Assistant for Activities of Daily Living.
Dean's lister School Scholar Student Assitant for Computer Laboratory, Library, Deans Office.
Study of Basic Computer Operating Systems (Dos, Windows & Software), Microsoft Office Education and basic Graphic designing.
