ADMINISTRATION OFFICER
SGS GULF LIMITED
Total years of experience :6 years, 10 Months
• Coordinate Branch operation (Prepare invoice, PO’s, Petty cash and update leave calculator)
• Prepare rate agreement of various inspection services.
• Preparation and dispatch of invoices to clients
• Follow up, collection and allocation of payments
• Reconciliation of ledgers on weekly and monthly basis
• Monitoring customer account details for non-payments, delayed payments and other irregularities
• Weekly reporting of projected cash & its collection; and sales report
• Maintain Branch Weekly Job Tracker and report to Branch manager
• Prepare Branch monthly revenue report, UBR, Client wise report and accruals report to Manager.
• Ageing report & statement of account cascade to UAE branches
• Maintaining branch Leave calculator and report to HR Dept.
• Preparation and dispatch of POs to suppliers.
• Request flight booking quotations from travel agencies
• Incorporate quotations then forward to Finance for ticket issuance advise
• Monitoring / requisition of the following replenishment of office supplies, uniforms for branch operation Coordinate with Finance on OGC branches requisition of Materials.
• Gate pass issuance to visitors
• Assistance for OGC visitors / affiliates guest Coordinate with guest on travel arrangement details
• Request for hotel reservation and airport pick-up arrangement advise guest confirmation of hotel booking and transfers
• Proposal for binding/courier, client account verification, print/scan documents, etc.
• Cross check the physical cash balance with system balance and other liquid assets of the branch.
• Verify the day book, cash book, trial balance and balance sheet of the branch.
• Discussing the previous audit report with branch head and enquire remedies taken for the objections mentioned in the previous audit report and follow up the significant finding mentioned in audit report.
• Verifying the book of account, other internal and external statements, registers and ledger of the branch.
• Preparation and verification of the bank reconciliation statement & payroll .
• Suggesting steps for smooth running of branch operation for efficient and effective performance.
• Taking one hour training to Branch staff regarding importance of audit, audit finding in the current report, discussing recent circular and updations in the software issued by H.O. & R.O.
• Reporting high risk areas \{NPA\} and internal deficiencies of the branch to higher authority.
• Given those recommendations for improving the organization operations, in terms of both efficient and effective performance.
• Preparation of audit report and discuss with branch head.
• Reporting the audit report to regional audit manager and H.O.
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