HR operation Coordinator
ITT Exelis
Total years of experience :18 years, 3 Months
Maintain the HR database (MS-Access) and generate various reports as per request.
Modify Tables, Forms, Queries and reports from database as required.
Checking and processing KRH Invoices (Payroll and MMR) for management approval.
Updating the data’s of each employees to HR database.
Coordination of manning request from the department and subcontractor.
Coordinating the internal transfer, pay raises etc.
Reviewing incoming requisitions of completeness and doing market research.
To issue request for quotation, expedite/analyze quotations, negotiations with the suppliers in terms of prices, delivery terms and generate bid tabulations / issuing purchase orders.
Sending various amendments, writing memos and entering and updating purchasing status of requisition /purchase orders in the central system.
To develop and maintain the purchasing status of materials and equipment from the definition of the requirement throughout the receipt of goods at the end user location.
To have high degree of interface with end users, vendors, logistics, materials control and the warehouse
Update the Procurement Manager regarding the status of all ongoing projects (i.e. the Cost Control report - payments made to suppliers and subcontractors, etc.) on a weekly basis.
Assurance of Purchasing Procedure Documentation with preparing and close-out of ordering file.
Support Kuwait Procurement in regards of Project documentation
Maintain the procurement database and generate the reports as per upper management.
Responsible for establishing and maintaining accurate files, handling incoming and outgoing documents, drawings, subcontractors- submittals, developing and maintaining electronic and hard copy documentation system.
Responsible for the distribution of all concern documents & drawings to respective departments.
Scanning and uploading relevant documents or files into KBR portal and Documentum for any kind of audit, review or request.
Implementing and Maintaining “Document Control Record keeping system”-(Updates, Issued and received documents/drawings/files/requisitions etc).
Responsible for the retrieval of documents, monitor, updating and tracking of file status in access log, SAP, Documentum, SH (Subcontract Host) and PSR-Quick Base.
File close out and archiving done by verifying all necessary documents with pin point accuracy.
Weekly and monthly reports to higher managements regarding requisitions flow, PO produced and aging of requisitions and files need to be closed.
Work with RFI per directive.